Project Coordinator

**About Ampol**

Powering better journeys, today and tomorrow.

Our company has always been about more than fuel. Fuel may be the foundation of our business, but our motivation and purpose comes from the people, businesses, industries and communities we engage with. From our origins until today, we’ve always been inspired by the role we can play in people’s lives - to keep them moving, to make journeys happen. Here at Ampol, we are proud of our heritage as Australia’s only owned fuel brand.

For over 100 years we have supported Australians to travel far and wide, and we’ll be here for 100 more powering better journeys for today and tomorrow.

As we embark on our digital transformation, we are committed to making Ampol easier to work with and within, enhancing every interaction through innovative solutions.

Our approach is anchored in data-driven decision-making and advanced technology integration, allowing us to create seamless and personalized customer experiences that truly resonate. By prioritizing value-based decisions and outcomes, we ensure that our digital transformation will drive meaningful impact and measurable outcomes.

We are dedicated to empowering our business through technology-enabled differentiation, strengthening our foundations to build sustainable value for the future. Our team thrives on the challenge of innovation—dreaming up big ideas, questioning the norm, and tackling complex problems. Together, we are shaping a future that not only meets the needs of today but anticipates the demands of tomorrow.

Join us as we embrace this journey of transformation, committed to delivering exceptional value and experiences that make a lasting impact on our business, customers and industry.

**About the role**:
The Enterprise Technology & Software Engineering team connect and build the technology tools that help our group work smarter, faster, and more efficiently.

We achieve this by focusing on the configuration, development and continuous improvement of our Enterprise Technology platforms, our approach is seamless and iterative, prioritizing agility and adaptability. By integrating modern engineering approaches and fostering a culture of constant innovation, we ensure that our core building blocks not only support current needs but also scales effortlessly for future growth.

As a Project Coordinator, you’ll be working closely with Program and Project Managers and the wider Enterprise Technology Retail team to coordinate and support project related activities. This includes resourcing, budgeting, maintaining project documentation, reporting, and other ad-hoc tasks that may be required.

**You’ll take us further by**:

- Coordinate program and project management activities including resource planning, forecasting & budgeting, managing project schedules
- Assist with creation/maintenance of project documentation in line with Ampol's project management methodology, maintain project information in Ampol's project tool and project reporting.
- Assisting Project/program managers with day-today activities including scheduling meetings, recording decision and action items
- Undertake administrative tasks, including assisting in organizing recruitment tasks and onboarding new team members, ordering resources e.g. equipment., track expenses and costs and manage timesheets
- Liaise with program/project managers, other team members and vendors to determine progress of deliverables. Identify issues and escalate as necessary
- Manage financial administration of Project/Programs utilising ERP systems such as SAP to raise POs, Good Receipt, and extract reports
- Use solid organizational skills, including multitasking and time management to ensure project deadlines are me

**We’d love it if you have**:

- Excellent time management, organisation, communication skills and ability to deliver results on deadlines.
- Experience/exposure to Project Management terms like RAID, RACI and methodologies like Waterfall, Agile
- Proficient in project scheduling and managing stakeholders of all levels of the team.
- “Team First” mindset - including the ability to work with competing priorities from a wide variety of project stakeholders, and able to pick up ad hoc tasks as needed
- Experienced with Project Management/ERP Software, and comfortable with financial admin - Purchase orders, expense records etc.

**We’ll take you further by**:

- Our total remuneration is competitive. This is across base salary, a performance incentive, employee share offers and a 25% discount on Fuel for two privately used cars
- We are flexible. Many of our teams have embraced hybrid work, balancing time spent remote working, with time spent at an office to connect and work together where it adds value.
- We value recognition. We have an internal recognition platform amplifying the achievements of those who do great work and demonstrate our capabilities and values.
- Career development and learning opportunities including LinkedIn Learning and