Aps4 Executive Assistant

7 days ago

Canberra, Australia HAYS Full time

Centrally located 6-month contract with immediate start

To be considered for this role you will need to be an Australian citizen and have the ability to obtain and maintain a Government Security Clearance at the Baseline level or higher.

**Your new company**

Based in the heart of Canberra this Federal Government department is actively seeking a high performing APS4 Executive Assistant to join their division.

**Your new role**

Reporting to the Assistant Secretary, you will play a crucial role in providing high-level executive administrative support and office management. Your duties could include but are not limited to:

- Preparation for meetings, including preparing and following up agenda items, action items, talking points and secretariat administration.
- Managing branch coordination activities and assisting with workflow management, ensuring tasks are completed, deadlines are met, with the right level of priority placed on them.
- Aiding the branch with accommodation/property needs, committees, branch meetings or events.
- Anticipating requirements for meetings, ensuring briefing materials are prepared prior to meetings.
- Preparing minor correspondence, minutes and other written material as directed.
- Maintaining up to date contact lists or organisation charts.
- Coordinating and managing travel and conducting monthly credit card acquittals.
- Resolving problems and taking initiative to identify alternative courses of action.
- Liaising with a variety of internal and external stakeholders.

**What you'll need to succeed**

Drawing upon your extensive background in the Federal Government, your expertise will position you for success. Your demonstrated ability in the following areas will be looked upon highly:

- Strong commitment to be an effective team member and deliver quality customer service.
- Well-developed communication and interpersonal skills including demonstrated ability build and sustain positive relationships with stakeholders and actively contribute to a positive team culture.
- Demonstrated ability to work under pressure including the ability to achieve outcomes, prioritise work and meet deadlines.
- Capacity to engage with complex issues and display sound judgement, resilience, and problem-solving skills.

**What you'll get in return**

Engaging in this gratifying opportunity will chart a promising trajectory for your future within the Federal Government, affording you the following advantages within this centrally located department:

- The opportunity to work in an exciting team
- An attractive hourly rate
- Access to local amenities (Gym’s, Shops etc.)

**What you need to do now**

2826718

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