Aps4 Executive Assistant

5 days ago

Canberra, Australia Hudson Australia Full time

flexhive is your on-demand talent platform. We are searching for experienced and reliable Executive Assistants keen to join well-respected state and federal government agencies such as Agriculture, Climate Change, Infrastructure and more.

**About the role**

Seeking a highly motivated and skilled APS4 Executive Assistant to join a dynamic team within a Federal Government Department on a 6-month fixed term contract. This is an exciting opportunity to work with a high-profile Federal Government client and support senior executives in their mission to serve the Australian people.

We are seeking individuals with a proven background in administrative and executive support who can operate in a fast paced and changing environment, add value through their strong communication skills, stakeholder engagement and display drive and initiative.

**Organisation**: Federal Government Department
**Employment type**: Fixed term contract
**Proposed start date**: Start date will be confirmed once onboarding is completed, which will take between 7-14 business days
**Salary for fixed term contract**:$72,000 to $78,500 plus 15.4% Superannuation
**Working hours**: Full time (Monday to Friday, 38 hours per week)
**Contract duration**: 6 months with potential extension
**WFH options**: Flexible working arrangements, up to 3 days WFH per week
**Eligibility requirements**: Must be Australian Citizen with existing Baseline clearance, OR be eligible to obtain and maintain Baseline

**Key Responsibilities**

As an APS4 Executive Assistant, you will play a crucial role in providing administrative and secretarial support to senior executives. Your key responsibilities will include:

- **Calendar Management**: Scheduling appointments, meetings, and events for senior executives and staff, ensuring efficient use of their time.
- **General Administration Support**: Provide high quality, accurate, timely and professional administrative and logístical support to the executives, staff, stakeholders, and clients.
- **Travel Coordination**:Management of branch finances and travel in line with allocated budgets.
- **Document Management**: Drafting, editing, and proofreading documents, correspondence, and reports to a high standard.
- **Meeting Support**: Attending meetings, taking accurate minutes, and following up on action items to ensure timely completion.
- **Confidentiality**: Maintaining strict confidentiality of sensitive information and handling classified materials as required.

**Experience**:

- A demonstrated ability to provide high-level executive support in a fast-paced environment.
- Strong organisational and time management skills.
- Well-developed interpersonal, liaison and representational skills and the ability to establish and maintain relationships.
- Excellent written and verbal communication skills, including a strong attention to detail.
- Proficiency in the use of office software, including Microsoft Office Suite.
- A high degree of discretion and professionalism.
- Knowledge of government processes and procedures (highly desirable).

**How to Apply**:

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