Aps4 Executive Assistant

1 day ago

Canberra, Australia Hudson Australia Full time

flexhive is your on-demand talent platform. We are searching for experienced and reliable Executive Assistants keen to join well-respected state and federal government agencies such as Agriculture, Climate Change, Infrastructure and more.

**About the role**

Seeking a highly motivated and skilled APS4 Executive Assistant to join a dynamic team within a Federal Government Department on a 6-month fixed term contract. This is an exciting opportunity to work with a high-profile Federal Government client and support senior executives in their mission to serve the Australian people.

We are seeking individuals with a proven background in administrative and executive support who can operate in a fast paced and changing environment, add value through their strong communication skills, stakeholder engagement and display drive and initiative.

**Organisation**: Federal Government Department
**Employment type**: Fixed term contract
**Proposed start date**: Start date will be confirmed once onboarding is completed, which will take between 7-14 business days
**Salary for fixed term contract**:$72,000 to $78,500 plus 15.4% Superannuation
**Working hours**: Full time (Monday to Friday, 38 hours per week)
**Contract duration**: 6 months with potential extension
**WFH options**: Flexible working arrangements, up to 3 days WFH per week
**Eligibility requirements**: Must be Australian Citizen with existing Baseline clearance, OR be eligible to obtain and maintain Baseline

**Key Responsibilities**

As an APS4 Executive Assistant, you will play a crucial role in providing administrative and secretarial support to senior executives. Your key responsibilities will include:

- **Calendar Management**: Scheduling appointments, meetings, and events for senior executives and staff, ensuring efficient use of their time.
- **General Administration Support**: Provide high quality, accurate, timely and professional administrative and logístical support to the executives, staff, stakeholders, and clients.
- **Travel Coordination**:Management of branch finances and travel in line with allocated budgets.
- **Document Management**: Drafting, editing, and proofreading documents, correspondence, and reports to a high standard.
- **Meeting Support**: Attending meetings, taking accurate minutes, and following up on action items to ensure timely completion.
- **Confidentiality**: Maintaining strict confidentiality of sensitive information and handling classified materials as required.

**Experience**:

- A demonstrated ability to provide high-level executive support in a fast-paced environment.
- Strong organisational and time management skills.
- Well-developed interpersonal, liaison and representational skills and the ability to establish and maintain relationships.
- Excellent written and verbal communication skills, including a strong attention to detail.
- Proficiency in the use of office software, including Microsoft Office Suite.
- A high degree of discretion and professionalism.
- Knowledge of government processes and procedures (highly desirable).

**How to Apply**:

  • Aps4 Executive Assistant

    5 days ago

    Canberra, Australia HAYS Full time

    Make the role your own in this new branch, supporting the Assistant Secretary to ensure smooth operations **Your new company** This large Federal Government Department, based in Canberra Civic, is responsible for advancing the national standards of essential competencies that are at the forefront of the Australian publics interests The change of Government...

  • Aps4 Executive Assistant

    3 days ago

    Canberra, Australia Onpoint 365 Full time

    2-month contract with possible 12-month extension - Baseline clearance essential - Canberra location **APS4 Executive Assistant** - **2-month contract with possible 12-month extension**: - **Baseline clearance essential**: - **Canberra location** Our federal government client is seeking an executive assistant with strong organisational skills to provide...

  • Aps4 Executive Assistant

    1 day ago

    Canberra, Australia HAYS Full time

    Your new company This large government department is in Central Canberra. The department has a focus on developing polices and procedures to enhance Australia. Specializing in world class research, analysis and advice to inform strategic policy and decision making. Your new role As an APS4 Executive Assistant, you will work collaboratively with the...

  • Aps4 Executive Assistant

    2 weeks ago

    Canberra, Australia HAYS Full time

    Central agency recruiting an APS4 Executive Assistant. Non-ongoing to end of Finical year. **Your new company** This Australian Government Department plays an important role, assisting in a wide range of materials which are preserved, collected and made accessible to the department. **Your new role** Your new role will see you providing high level support...

  • Aps4 Executive Assistant

    2 weeks ago

    Canberra, Australia HAYS Full time

    A central agency recruiting an APS4 Executive Assistant. **Your new company** This Australian Government Department plays an important role, assisting in a wide range of materials which are preserved, collected and made accessible to the department. **Your new role** Your new role will see you providing high level support to two of the branches within the...

  • Aps4 Executive Assistant

    3 days ago

    Canberra, Australia HAYS Full time

    Be exposed to human resources and secretariat administrative duties! **Your new company** This well-known Commonwealth statutory authority that regulates communications and media services in Australia is seeking an APS4 Executive Assistant to join their Human Resources and Communications Branch to support the Executive Manager. **Your new role** You will...

  • Expression of Interest

    3 days ago

    Canberra, Australia Onpoint 365 Full time

    Located in Canberra - Seeking transferable skills. - No experience required. **APS4 Executive Assistant** - Expression of Interest_ - **Located in Canberra.**: - **Seeking transferable skills.**: - **No experience required.** **About us**: We are an Indigenous owned Recruitment Agency located in Canberra that provides Contract workers to the Australian...

  • Aps4 Executive Assistant

    7 days ago

    Canberra, Australia HAYS Full time

    6-month contract with a Federal government department as a APS4 Executive Assistant **Your new company** **Your new role** The Executive Assistant (EA) will work collaboratively with the admin support team, professionally assisting with all aspects of the role’s workflow and daily duties, ensuring that they are briefed, prepared and able to meet all...

  • Aps4 Executive Assistant

    3 days ago

    Canberra, Australia Chandler Macleod Full time

    As one of the Australia’s largest providers of human resources solutions, Chandler Macleod has a proven track record of unleashing potential in people and companies. For over 40 years Chandler Macleod’s recruitment business has connected leading-edge projects and employers with outstanding business professionals. Our Federal Government client is seeking...

  • Aps4 Executive Assistant

    7 days ago

    Canberra, Australia HAYS Full time

    **Your new company** This key government body has a focus on developing policies and procedures to enhance Australia. Specialising in world-class research, analysis and advice to inform strategic policy and decision-making. **Your new role** As an APS4 Executive Assistant, you will work collaboratively with the Assistant Secretary and departmental staff...