Aps4 Executive Assistant

4 days ago

Canberra, Australia HAYS Full time

Make the role your own in this new branch, supporting the Assistant Secretary to ensure smooth operations

**Your new company**
This large Federal Government Department, based in Canberra Civic, is responsible for advancing the national standards of essential competencies that are at the forefront of the Australian publics interests The change of Government has meant that the Department is going through some key changes, one of which has been the establishment of a new branch. Due to this additional branch, they are seeking an experienced APS4 Executive Assistant to join the team to support the Assistant Secretary in this internationally focused branch.

**Your new role**
As an APS4 Executive Assistant, you will work collaboratively with the Division’s admin support team, professionally assisting with all aspects of the role’s workflow and daily duties, ensuring that they are briefed, prepared and able to meet all their obligations and commitments. As an Executive Assistant your responsibilities will include but are not limited to:

- Provide executive support including diary management, calendar coordination, travel bookings whilst delivering high-quality administrative advice to all areas that fall within the team.
- Proactively assist with preparation for meetings, including agendas, briefing notes, senate estimate process and presentations.
- Draft correspondence, briefing notes, and other reporting as required, including coordinating preparation and clearance for meeting papers
- Ensure appropriate level of governance requirements are met for all organisational documents and processes
- Maintain and update administrative practices, systems, and procedures to improve efficiency and service delivery

**What you'll need to succeed**

**What you'll get in return**
Working within a new team you will be able to make this role your own. The Department has a supportive culture with a EA network unlike any other. There are regular training opportunities to ensure you are upskilled during your time with the Department. This is initially a 3 month contract with the opportunity for extension. An attractive hourly rate will be offered.

**What you need to do now**

If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

**LHS 297508** #2690752

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