Executive Board Assistant

1 week ago


Sydney, New South Wales, Australia Mars Recruitment Full time

About the Role:

Mars Recruitment is seeking an experienced Executive Board Assistant to join our client's team in Sydney's CBD. As a key member of the governance team, you will provide high-level administrative support to the Board of Directors, including the CEO.

Key Responsibilities:

  • Board Support: Assist the Board with all board-related tasks, including scheduling and managing arrangements, collating board papers, maintaining filing systems, and taking minutes during board and committee meetings.
  • Diary Management: Manage the diaries of the Executives and Directors, including scheduling meetings and travel arrangements.
  • Expense Management: Process monthly expenses and maintain accurate records.
  • Policy Communications: Assist with collating and preparing policy communications, including processing invoices and handling various legal documentation.
  • Meeting Coordination: Coordinate reviews, prepare annual reports, and support the Head of Governance and other members on company secretarial matters.

Requirements:

  • Previous experience working as an EA/Board administration role at a senior level in an ASX listed company.
  • Experience working with the board portal; Diligent.
  • Strong MS Office skills.
  • Strong time management skills and the ability to multi-task.
  • Professional and positive attitude.

About the Client:

Our client is a top-tier financial services firm based in Sydney's CBD. They are seeking a highly skilled and experienced Executive Board Assistant to join their team.



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