High-Level Administrative Assistant

1 week ago

Canberra, ACT, Australia Hudson Full time
Executive Support Role for a High-Profile Client

This is an exciting opportunity to work with a senior executive in the Australian Federal Government, providing high-level administrative support and undertaking moderately complex tasks. The successful candidate will have a proven background in the Australian Public Service or private sector, with excellent communication skills, stakeholder engagement, and drive and initiative.

The primary focus of this role is to provide executive support by undertaking administrative tasks for the First Assistant Secretary, including:

  • Providing administrative advice to all areas within the division
  • Acting as a central point of contact for the team
  • Diary management and coordination, including scheduling appointments and organising travel
  • Performing 'front of office' support functions, including greeting visitors, receiving and responding to phone calls and emails, and general correspondence
  • Managing correspondence, including monitoring emails, preparing responses to routine and less complex enquiries, coordinating and tracking ministerial workflow, and collating and following up information to ensure deadlines are met
  • Arranging meetings and organising logistical arrangements (room bookings, refreshments, and escorting external stakeholders)
  • Liaising with stakeholders of all levels
  • Identifying and implementing projects to improve divisional culture, staff wellbeing, and achievement of divisional objectives

This role requires a strong attention to detail, ability to adapt to competing priorities, and stay focused in a fast-paced and high-pressure environment. The ideal candidate will have experience in providing administrative support to senior executives, excellent communication and office management skills, and the ability to work autonomously and as part of a team.

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