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High-Level Administrative Support Specialist

2 months ago

Canberra, ACT, Australia relatbl Full time

 

Our client is seeking an experienced High-Level Administrative Support Specialist to join their Electricity Division, providing comprehensive administrative support to the Head of Division (HoD).

This full-time role requires working from the office in Canberra, ACT. The ideal candidate will have demonstrated experience providing high-level administrative support in a fast-paced environment.

Responsibilities include:

• Calendar Management: Maintain and update the HoD's calendar, schedule meetings, book rooms, and provide timely notifications for meetings.

• Email Oversight: Monitor and categorize the HoD's inbox, respond to emails, manage meeting requests, and ensure deadlines are met.

• Clearance Tracking: Track and manage clearance requests for the HoD, schedule reviews, and follow up on approaching deadlines.

• Financial Administration: Handle travel bookings, reconcile expenses, and manage receipts in Expense8.

• Daily Materials Preparation: Prepare and update daily folders with necessary materials, including a printed calendar and digital files in OneNote.

• Administrative Support & Culture Building: Maintain office supplies, manage communication distribution lists, organise leadership meeting agendas, update the division organisation chart, and foster divisional culture through events and SharePoint management.

The successful candidate will have experience working in a senior manager's office in the public or private sectors and a good knowledge of the Microsoft Office suite of applications.

At relatbl, we treat our staff the way we would want to be treated. If you're looking for a rewarding career, please contact Deedee at deedee.allison@relatbl.com.au or Tania at tania.savelova@relatbl.com.au for a confidential discussion.