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High-Level Administrative Support Specialist
1 month ago
Hudson Australia is seeking an experienced Executive Assistant to join our dynamic team as an APS4 Executive Assistant on a 6-month fixed term contract. In this role, you will provide high-level administrative support to senior executives and staff, ensuring the smooth operation of our department.
Key Responsibilities:- Calendar Management: Schedule appointments, meetings, and events for senior executives and staff, utilizing your exceptional time management skills to maximize their productivity.
- General Administration Support: Provide professional and accurate administrative assistance to executives, staff, stakeholders, and clients, maintaining confidentiality and discretion at all times.
- Travel Coordination: Manage branch finances and travel arrangements in accordance with allocated budgets, ensuring efficient use of resources.
- Document Management: Create, edit, and proofread documents, correspondence, and reports to a high standard, demonstrating your attention to detail and writing skills.
- Communication: Handle and prioritize emails, phone calls, and other correspondence on behalf of senior executives, exercising excellent communication and interpersonal skills.
- Meeting Support: Attend meetings, take accurate minutes, and follow up on action items to ensure timely completion, showcasing your organizational abilities.
- Confidentiality: Maintain strict confidentiality of sensitive information and handle classified materials as required, upholding the highest standards of professionalism.
- Demonstrated ability to provide high-level executive support in a fast-paced environment, adapting to changing priorities and deadlines.
- Strong organisational and time management skills, with the ability to multitask and prioritize tasks effectively.
- Well-developed interpersonal, liaison and representational skills, with the ability to establish and maintain relationships with internal and external stakeholders.
- Excellent written and verbal communication skills, including a strong attention to detail and ability to articulate complex ideas clearly.
- Proficiency in the use of office software, including Microsoft Office Suite, with the ability to learn new systems quickly.
- A high degree of discretion and professionalism, with the ability to work independently and as part of a team.
- Knowledge of government processes and procedures (highly desirable), with the ability to apply this knowledge to support the team's objectives.
- Employment type: Contract.
- Salary: $72,000 to $78,500 per annum, plus 15.4% Superannuation.
- Working hours: Full-time (38 hours per week).
- Contract duration: 6 months with potential extension.
- Flexible working arrangements, including up to 3 days working from home per week.
- Australian Citizen with existing Baseline clearance, or be eligible to obtain and maintain Baseline clearance.
