High-Level Administrative Support Professional Wanted
4 days ago
Company Overview: Flexhive is your on-demand talent platform, connecting experienced professionals with top government agencies.
Salary: $72,000 to $78,500 plus 15.4% Superannuation per annum, inclusive of mandatory 25% casual loading.
Job Description: We are seeking a highly motivated and skilled APS4 Executive Assistant to join a dynamic team within a Federal Government Department on a 6-month fixed term contract.
About the Role: As an APS4 Executive Assistant, you will play a crucial role in providing administrative and secretarial support to senior executives, ensuring efficient use of their time, managing calendars, scheduling appointments, meetings, and events.
Main Responsibilities:
- Calendar Management: Schedule appointments, meetings, and events for senior executives and staff, guaranteeing optimal use of their time.
- General Administration Support: Provide high-quality, accurate, timely, and professional administrative and logistical support to executives, staff, stakeholders, and clients.
- Travel Coordination: Manage branch finances and travel in line with allocated budgets.
- Document Management: Draft, edit, and proofread documents, correspondence, and reports to a high standard.
- Communication: Manage and prioritize emails, phone calls, and other correspondence on behalf of senior executives.
- Meeting Support: Attend meetings, take accurate minutes, and follow up on action items to ensure timely completion.
- Confidentiality: Maintain strict confidentiality of sensitive information and handle classified materials as required.
Requirements:
- A demonstrated ability to provide high-level executive support in a fast-paced environment.
- Strong organisational and time management skills.
- Well-developed interpersonal, liaison, and representational skills, and the ability to establish and maintain relationships.
- Excellent written and verbal communication skills, including a strong attention to detail.
- Proficiency in the use of office software, including Microsoft Office Suite.
- A high degree of discretion and professionalism.
- Knowledge of government processes and procedures (highly desirable).
Why Choose Flexhive by Hudson? At Flexhive by Hudson, we value our candidates, aiming for long-lasting relationships built on trust and mutual understanding. Our goal is to offer exceptional opportunities that match both candidate and client needs.
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