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High-Level Administrative Support Specialist

1 month ago

Canberra, ACT, Australia Flexhive Full time

We are seeking a highly skilled and experienced Administrative Support Specialist to join our team at Flexhive. This is an exciting opportunity for individuals with a proven background in executive support/administrative who can operate in a fast-paced and changing environment.

The primary focus of this role is to provide high-level support by undertaking moderately complex administrative tasks for senior executives, including:

  • Providing executive support to Division Heads while delivering administrative advice to all areas within the division
  • Acting as a central point of contact for the team
  • Diary management and coordination, including scheduling appointments and organizing travel
  • Performing 'front of office' support functions, including greeting visitors, receiving, and responding to phone calls, emails, and general correspondence
  • Managing correspondence, including monitoring emails, preparing responses to routine and less complex enquiries; coordinating and tracking ministerial workflow; collating and following up of information to ensure deadlines are met
  • Arranging meetings and organizing logistical arrangements (room bookings, refreshments, and escorting external stakeholders)
  • Liaising with stakeholders of all levels
  • Identifying and implementing projects to improve divisional culture, staff wellbeing, and achievement of divisional objectives

This role is best suited to candidates who have:

  • Australian Citizenship required for Federal Government
  • Minimum Baseline Clearance preferred
  • Experience in providing administrative support to senior executives
  • Demonstrated capacity to liaise with a diverse range of people and build productive working relationships
  • Strong attention to detail with the ability to adapt to competing priorities and stay focused in a fast-paced and high-pressure environment
  • Excellent communication and office management skills and enjoy working within a diverse and dynamic team environment
  • Demonstrate integrity and discretion in dealing with confidential and sensitive business matters
  • The ability to work autonomously as well as part of a team

This is a labour hire/non-ongoing/s26 position available. The salary for this role is estimated to be around $70,000 - $90,000 per annum, inclusive of mandatory 25% casual loading. If you fit the above criteria, we encourage you to apply.