Executive Assistant to EVP HR

7 days ago

Banana Shire, Australia Shell Full time
Job Description

The Personal Assistant supporting the Executive Vice President and Vice President(s) of HR at Shell should be confident and initiative-taking in managing diverse stakeholders and management activities.

Key Responsibilities:

  • Provide effective, efficient, and proactive administrative support to the Executive Vice President and Vice President(s) of HR.
  • Manage and maintain efficient diaries through thoughtful and effective planning and prioritization; coordinate and arrange internal and external meetings and associated logistics.
  • Coordinate and ensure receipt of relevant briefing papers for forthcoming meetings or travels.
  • Develop and maintain connections to various Leadership Teams and their assistants - arrange dates and logistics for leadership team meetings, monthly meetings, staff engagement events, including leadership of webcasts, office management, etc.
  • Arrange detailed and accurate logistics for forthcoming travels including proactive and timely arrangements in an efficient manner.
  • Submit expense claims on behalf of both leaders and manage and maintain a record of those expense claims.
  • Liaise with a wide variety of internal and external stakeholders, managing competing priorities and working closely with other Executive PAs.
  • Facilitate timely payment of all invoices received and assist with management of 3rd party spend.
  • Send out approved communications on behalf of the Executive Vice President.

Requirements:

  • English language level at C1.
  • Substantial experience as an Executive/Personal Assistant in a multinational, complex organization.
  • Experience in collaboration with senior stakeholders (EVP, VP, CEO).
  • Ability to multi-task, prioritize, and manage high workload to tight timelines.
  • Flexible mindset to adapt to changing business needs.
  • A prominent level of people skills and teamwork.
  • The ability to identify problems and decide on the best solution.
  • The ability to effectively communicate with a wide range of people in diverse ways.
  • The ability to work independently.
  • The ability to clarify complex information, both written and verbal.
  • PC literacy: Experienced in MS Office applications and ability to quickly gain competence in other IT software.
  • Proficiency in systematically maintaining accurate records pertaining to activities such as meetings, travel, correspondence, and events.

  • Regional HR Manager

    3 days ago

    Banana Shire, Australia Canonical Full time

    About the RoleWe are seeking a highly skilled and experienced Regional HR Manager to join our team at Canonical. As a Regional HR Manager, you will be responsible for leading the HR function in the EMEA region, providing strategic guidance and support to our business leaders and teams.Key ResponsibilitiesLead and scale the regional HR team, providing...

  • Regional HR Manager

    7 days ago

    Banana Shire, Australia Canonical Full time

    About the RoleWe are seeking a highly skilled and experienced Regional HR Manager to join our team at Canonical. As a Regional HR Manager, you will be responsible for leading and scaling our regional HR team, delivering precise and compliant HR operations, and partnering with senior leadership to drive business success.Key ResponsibilitiesLead and scale...

  • Executive Assistant

    3 days ago

    Banana Shire, Australia LeasingTeam Group Full time

    We are seeking a highly skilled and experienced Executive Assistant to join our team at LeasingTeam Group. As a key member of our organization, you will provide administrative support to our executive team, ensuring seamless day-to-day operations and contributing to the success of our business.Key Responsibilities:Schedule and Coordinate Meetings: Arrange...

  • Regional HR Manager

    3 days ago

    Banana Shire, Australia Canonical Full time

    About the RoleWe are seeking a highly skilled and experienced Regional HR Manager to join our team at Canonical. As a Regional HR Manager, you will be responsible for leading and scaling our regional HR team, delivering precise and compliant HR operations, and partnering with senior leadership in the EMEA region.Key ResponsibilitiesLead and scale Canonical's...

  • HR Generalist

    3 days ago

    Banana Shire, Australia Lufthansa Group Business Services Full time

    Job SummaryWe are seeking a highly motivated and detail-oriented Junior HR Advisor to support our Local HR Team at Lufthansa Group Business Services GmbH. As a key member of our team, you will play a crucial role in supporting our recruitment efforts and providing exceptional service to our candidates and hiring managers.Key ResponsibilitiesInterview...

  • HR Business Partner

    4 days ago

    Banana Shire, Australia Genpact Full time

    About the RoleGenpact, a global professional services and solutions firm, is seeking an HR Administrator to join our team. As an HR Administrator, you will play a critical role in supporting the employee lifecycle, from onboarding to offboarding, and provide direct HR support to assigned employee populations.Key ResponsibilitiesManage and resolve employee...

  • Executive Director of Human Resources

    3 days ago

    Banana Shire, Australia SALESmanago Full time

    About the RoleAs the Executive Director of Human Resources at SALESmanago, you will play a critical role in driving leadership and employment transformation across the entire employee lifecycle. Your primary objective will be to create a high-performance team and culture that achieves ambitious business targets.Key ResponsibilitiesPartner with the CEO and...

  • Executive Assistant with English

    7 days ago

    Banana Shire, Australia Capgemini Full time

    About the RoleWe are seeking a highly organized and detail-oriented Executive Assistant to support our team at Capgemini. As an Executive Assistant, you will be responsible for providing administrative support to our senior leaders, ensuring seamless day-to-day operations, and contributing to the success of our organization.Key ResponsibilitiesCalendar...

  • Executive Assistant

    7 days ago

    Banana Shire, Australia ALSEVA Full time

    About AlsevaAlseva is a leading company in the renewable energy sector, dedicated to developing solar and wind parks in Poland and the Baltics. We strive to ensure a sustainable future by investing in innovative technologies and collaborating with local communities.Job SummaryWe are seeking an experienced Executive Assistant to provide comprehensive...

  • Junior HR Advisor

    3 days ago

    Banana Shire, Australia Lufthansa Group Business Services Full time

    About the RoleWe are seeking a motivated and detail-oriented Junior HR Advisor to support our Local HR Team. As a key member of our team, you will play a crucial role in supporting our recruitment efforts and providing exceptional service to our candidates and hiring managers.Key ResponsibilitiesInterview Coordination: Schedule interviews and tests, liaising...

  • Executive Assistant with English

    3 days ago

    Banana Shire, Australia Capgemini Full time

    About the RoleThis is an exciting opportunity to join Capgemini as an Executive Assistant with English language skills. As a key member of our team, you will provide administrative support to our senior leaders, ensuring seamless day-to-day operations and contributing to the success of our organization.Key ResponsibilitiesCalendar Management: Manage and...

  • Senior Executive Assistant

    3 days ago

    Banana Shire, Australia Canonical Full time

    About the RoleWe are seeking a highly skilled and experienced Senior Executive Assistant to join our team at Canonical. As a key member of our operations team, you will provide critical support to our senior leadership and play a vital role in ensuring the smooth operation of our business.Key ResponsibilitiesOperations Support: Provide administrative support...

  • **Transformational People Leader**, **Strategic HR Director**, **Talent Acquisition Expert**, **Employee Engagement Specialist**, **Organizational Development Professional**, **HR Business Partner**, **Leadership Development Coach**, **Performance Management Specialist**, **Compensation and Benefits Expert

    3 days ago

    Banana Shire, Australia SALESmanago Full time

    **About SALESmanago**SALESmanago is a leading Customer Engagement Platform that helps eCommerce businesses grow through a deep understanding of their customers and creating seamless multi-channel interactions. Our platform is used by 2000+ midmarket and enterprise clients, including brands like Adidas, WP, and Victoria's Secret, in more than 50 countries,...

  • Executive Assistant to Senior Leadership

    2 days ago

    Banana Shire, Australia Canonical Full time

    About the Role:Canonical is a leading provider of open source software and operating systems to the global enterprise and technology markets. Our platform, Ubuntu, is widely used in breakthrough enterprise initiatives such as public cloud, data science, AI, engineering innovation, and IoT.Key Responsibilities:Support operations for one or more departments in...

  • Executive Support Specialist

    3 days ago

    Banana Shire, Australia TTEC Full time

    About the RoleWe are seeking a highly organized and detail-oriented Executive Support Specialist to join our team at TTEC. As an Executive Support Specialist, you will play a critical role in supporting our executive team by providing administrative assistance, coordinating projects, and analyzing data to inform business decisions.Key...

  • Junior People Operations Specialist

    3 days ago

    Banana Shire, Australia AgileEngine Full time

    About the Role:We are seeking a highly organized and detail-oriented Junior People Operations Specialist to join our team at AgileEngine. As a key member of our People Operations team, you will play a critical role in supporting the administration and execution of people operations processes, including employee onboarding, offboarding, and internal...

  • Junior Operations Specialist

    3 days ago

    Banana Shire, Australia AgileEngine Full time

    This is a remote position, but we are hiring only in Krakow or Warsaw.About AgileEngineWe are one of the Inc. 5000 fastest-growing companies in the US and a top-3 ranked dev shop according to Clutch. We create award-winning custom software solutions that help companies across 15+ industries change the lives of millions.Job ResponsibilitiesAssist with the...

  • Executive Administrative Coordinator

    7 days ago

    Banana Shire, Australia Stefanini EMEA Full time

    Position OverviewStefanini EMEA is a leading global IT services provider, operating in numerous countries and offering a diverse range of IT solutions. We are currently looking for a dedicated individual to fill the role of Administrative Assistant within our organization.The Administrative Assistant is essential in delivering thorough support to senior...

  • Executive Administrative Coordinator

    7 days ago

    Banana Shire, Australia Stefanini EMEA Full time

    Position OverviewStefanini EMEA is a prominent global IT services provider with a robust presence in numerous countries. Since our inception in 1987, we have been dedicated to delivering a wide array of IT solutions, including application development, IT infrastructure management, systems integration, consulting, and strategic staffing.In response to our...

  • Executive Administrative Coordinator

    7 days ago

    Banana Shire, Australia Stefanini EMEA Full time

    Position OverviewStefanini EMEA is a prominent global IT services provider with a robust presence in numerous countries. Since our inception in 1987, we have been dedicated to delivering a wide array of IT solutions, including application development, IT infrastructure management, systems integration, and strategic staffing services to businesses...