Executive Administrative Coordinator

7 days ago

Banana Shire, Australia Stefanini EMEA Full time

Position Overview

Stefanini EMEA is a prominent global IT services provider with a robust presence in numerous countries. Since our inception in 1987, we have been dedicated to delivering a wide array of IT solutions, including application development, IT infrastructure management, systems integration, and strategic staffing services to businesses worldwide.

In response to our expanding service offerings, we are looking for a highly skilled individual to join our team in a hybrid support role as an Administrative Assistant.

The Administrative Assistant is crucial in delivering extensive support to senior management and various teams within the organization. Key responsibilities encompass managing schedules, organizing meetings, overseeing correspondence, and ensuring the efficient execution of administrative functions. Exceptional attention to detail, outstanding communication abilities, and a proactive mindset are vital for thriving in this dynamic and fast-paced setting.

Key Responsibilities:
  1. Manage calendars for both internal and external meetings
  2. Prepare necessary documentation and presentations
  3. Draft and oversee communications on behalf of senior management
  4. Assist direct supervisors in team administration
  5. Facilitate meetings by organizing agendas, creating and distributing presentations, recording meeting minutes, and following up on action items
  6. Support various ad hoc projects as needed
Qualifications:
  1. Proficiency in English is mandatory
  2. A minimum of two years of experience in an Administrative Assistant role or a similar position within a fast-paced international environment
  3. Excellent communication and interpersonal skills
  4. Strong organizational capabilities with the ability to prioritize multiple tasks while maintaining attention to detail
  5. Proficient in MS Office applications
Benefits:
  1. Full-time employment
  2. A flexible benefits package, including options such as fitness memberships, entertainment tickets, and discounts for various services
  3. Comprehensive private medical care, including dental services and international travel insurance
  4. Up to four additional paid vacation days annually
About Stefanini EMEA

As a Brazilian company with over 35 years of experience in providing IT services globally, we specialize in a range of solutions from IT outsourcing to application development and staffing. Our operations span across 41 countries, supported by 70 offices worldwide. We pride ourselves on being the preferred partner for numerous small to mid-sized local and regional enterprises across various sectors, including finance, manufacturing, telecommunications, and technology.

At Stefanini EMEA, we are committed to fostering a diverse and inclusive workplace that values equity and individuality. We encourage professionals who are customer-focused and possess a proactive attitude to explore career opportunities with us.

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