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Executive Assistant

2 months ago

Banana Shire, Australia LeasingTeam Group Full time

We are seeking a highly skilled and experienced Executive Assistant to join our team at LeasingTeam Group. As a key member of our organization, you will provide administrative support to our executive team, ensuring seamless day-to-day operations and contributing to the success of our business.

Key Responsibilities:

  • Schedule and Coordinate Meetings: Arrange meetings, appointments, and travel arrangements for the executive, ensuring timely and efficient execution.
  • Travel Arrangements: Book travel itineraries, accommodations, and transportation for the executive, taking into account their preferences and schedule.
  • Expense Reports: Prepare and manage travel expense reports, ensuring accuracy and compliance with company policies.
  • Meeting Preparation: Prepare agendas, documents, and presentations for meetings, ensuring all necessary materials are available.
  • Meeting Minutes: Take detailed meeting minutes and follow up on action items, ensuring effective communication and follow-through.
  • Communication: Screen and direct phone calls and emails to the appropriate parties, ensuring timely and efficient communication.
  • File Management: Organize and maintain files, documents, and records, both physical and digital, ensuring easy access and retrieval.
  • Reporting: Prepare and edit reports, presentations, and correspondence, ensuring accuracy and professionalism.
  • Event Planning: Handle logistics, catering, and guest lists for events, ensuring seamless execution and high-quality experience.
  • Relationship Building: Build and maintain positive relationships with clients, partners, and staff, ensuring effective communication and collaboration.
  • Problem-Solving: Identify and resolve administrative issues and challenges, ensuring timely and effective resolution.
  • Compliance: Ensure compliance with company policies regarding privacy and data security, ensuring the protection of sensitive information.

Requirements:

  • Experience: 4+ years of experience as an Executive Assistant or in a similar support role.
  • Language: Fluency in the English language (C1-C2).
  • Software Skills: Proficient in Microsoft Office Suite and other relevant software applications (HCL Notes, Concur).
  • Time Management: Excellent time management and organizational skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
  • Stress Resistance: Ability to work in a dynamic environment requiring flexibility and high levels of stress resistance.
  • Attention to Detail: Exceptional attention to detail and accuracy, with the ability to maintain high standards in a fast-paced environment.
  • Confidentiality: Ability to handle sensitive and confidential information with discretion and professionalism.
  • Problem-Solving: Strong problem-solving skills and ability to multitask effectively, with a proactive approach to resolving issues.
  • Interpersonal Skills: Strong interpersonal skills and ability to build relationships at all levels of the organization, with excellent communication and collaboration skills.