Administrative Coordinator

6 days ago

Newcastle, New South Wales, Australia Aurecon Australasia Pty Ltd Full time
About Aurecon Australasia Pty Ltd

Aurecon Australasia Pty Ltd is a leading design, engineering, and advisory company that has been a driving force in shaping the future of our clients' businesses and the planet.

We are a team of innovators, thinkers, and doers who are passionate about creating a better world for future generations. Our expertise spans across various sectors, including infrastructure, energy, and resources, and we are committed to delivering sustainable and innovative solutions that meet the needs of our clients and the community.

Job Title: Administrative Assistant

We are seeking a highly motivated and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will play a crucial role in supporting our governance initiatives and contributing to the smooth functioning of our organisation.

Key Responsibilities:
  • Administrative Support:
    • Assist with general administrative tasks, including data entry, filing, and record-keeping.
    • Coordinate and schedule meetings, workshops, and events related to governance activities.
    • Prepare meeting agendas, take minutes, and distribute follow-up action items.
  • Communication:
    • Respond to incoming inquiries via phone, email, or in-person professionally and promptly.
    • Assist in drafting and formatting official communications, including letters, reports, and presentations.
    • Liaise with internal teams and external stakeholders to ensure effective communication.
  • Recordkeeping and Documentation:
    • Maintain accurate and organised records related to governance projects, reports, and initiatives.
    • Assist in preparing reports and presentations using MS Office.
  • Compliance and Research:
    • Support compliance efforts by tracking relevant regulatory changes and ensuring the organisation's adherence to governance standards.
    • Conduct research on governance best practices, trends, and emerging issues as directed.
  • Team Collaboration and Social Committee:
    • Support our Workplace team with delivery of Events, Operations, and Concierge Services.
    • Collaborate with colleagues to ensure smooth workflow and effective team communication.
    • Assist with ad hoc tasks and projects as required, showing a willingness to learn and contribute.
    • Drive our Social Committee and various engagements with our Clients.
    • Supporting Handprints (our social impact initiatives).
Requirements:
  • Strong organisational skills with the ability to multitask and prioritise effectively.
  • Excellent attention to detail and accuracy in work.
  • Proficiency in MS Office applications (Word, Excel, PowerPoint) and competent computer skills.
  • Effective verbal and written communication skills.
  • Ability to work both independently and as part of a team, demonstrating a positive and proactive attitude.
  • A strong commitment to ethical standards, confidentiality, and integrity.
About You

We value that each of our team members brings something different to Aurecon. We look for people who have had a broad range of experiences throughout their career and can demonstrate how they have worked as part of a team to bring ideas to life.

We are an inclusive and innovative company that offers a range of benefits, including flexible work hours, remote work, and working holidays. If you are a motivated and detail-oriented individual who is passionate about governance and administrative excellence, we encourage you to apply for this exciting opportunity.

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