Invoice Processing Support Specialist
1 week ago
Job Title: Invoice Processing Support Specialist
At the Department of Justice and Community Safety, we're looking for individuals who share our passion for delivering exceptional administrative services.
We embrace diversity and strive to have a workforce that reflects the community we serve. We're all about recruiting talented professionals, regardless of gender, age, disability, religion, sexual orientation, or cultural background. If you think you can make a valuable contribution to our team, we'd love to hear from you.
The department is committed to the safety and wellbeing of children and recognises that children's rights need to be respected, their views welcomed and valued, and their concerns taken seriously and acted upon.
For more information on working with us and our recruitment process, please visit justice.vic.gov.au/careers
We're proud of the important work we do across Victoria. Want to be part of it?
- An exciting opportunity within the Corporate Governance and Support Group:
- VPS Grade 2:
- One ongoing, full-time opportunity available.
About the Business Unit
The Shared Services Centre (SSC) provides a business support function to both the department and under a service level agreement, to Courts Services Victoria. It is responsible for invoice collection, collation and processing, provides a helpdesk facility across 4 functions, namely accounts payable, purchasing support, supplier setup and maintenance, and supplier portal for external supplier access, as well as providing training across these support functions in the form of online self help tutorials, self help reading material and formal virtual classroom, electronic payment facilities, corporate card facilitation and management, audit response and a suite of reports.
About the Role
The Support Officer Invoice Processing will work within the Invoice Processing Team and will primarily conduct all invoice data entry from a variety of sources, invoice validation, coding and matching activities, completed largely as an automated process but may involve some manual intervention and input.
About You
- The ability to develop and maintain administrative office processes and procedures.
- The ability to cooperate and work well with others in the pursuit of team goals.
- The ability to understand how systems work and how they interact with one another, and use this to solve complex problems.
- The ability to resolve problems through policy or process guidelines and escalate issues when required.
How to Apply
FOR INTERNAL VPS EMPLOYEES:
The department is committed to providing and maintaining a working environment which is safe and without risk to the health of its employees consistent with the department's obligations under the Occupational Health and Safety Act 2004 (Vic).
Therefore, there is a requirement that all DJCS employees be fully vaccinated against COVID-19 in order to undertake duties outside of their homes.
Prior to commencement of employment with the department you will need to provide evidence that you are vaccinated against COVID-19. Acceptable evidence includes:
- COVID-19 digital certificate (available via your myGov account)
- Your immunisation history statement (available via your myGov account) or
- A letter from the GP who vaccinated you.
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