Support Staff for Client Invoicing and Administration

2 weeks ago


Melbourne, Victoria, Australia beBeeAdministration Full time $70,000 - $90,000

Legal Administrator Position

This role is ideal for a professional seeking career growth. You will support the Client Services Manager and Specialists with client invoicing and administration.

  • Managing volume end to end client invoice processing including edits, write offs, reversals and dispute resolution in line with strict service standards and billing rules
  • Generating files and ensuring prompt submission through clients portals
  • Setting up and maintaining users in clients portals
  • Setting up delayed split invoices and tracking of matters
  • Ensuring proper setup of new clients including rate and guideline management
  • Entering and maintaining client agreed discounts and alternative arrangements in the firm's system
  • Providing general support to the Client Services team to ensure timely processing of a high volume of invoices
  • Assisting with the new matter opening process ensuring all critical data and client specific rules and billing groups are captured and consistent
  • Updating internal systems with client updates, including SharePoint, names, addresses, contacts
  • Ensuring timely resolution of invoicing issues and assisting with debtor management
  • Generating, finalising & sending cost agreements to insureds in consultation with the legal team
  • General administrative duties - including updating the client database and internal email distribution lists

Qualifications

  • Certificate in Studies desired but not essential
  • High level knowledge of Excel
  • A working knowledge of MS Word, PowerPoint and Adobe
  • Knowledge of document management and billing systems
  • Administrative support and billing experience gained in a law firm
  • Insurance law exposure desired
  • Experience communicating with clients


  • Melbourne, Victoria, Australia beBeeFinancial Full time $100,000 - $120,000

    At the forefront of our financial strategy, we seek a seasoned revenue pipeline and invoicing expert to spearhead our growth initiatives. As the go-to professional for financial health, you will lead projections, profitability, cash flow, and other essential aspects of sustaining a thriving business.Key Responsibilities:Manage sales opportunity pipeline...


  • Melbourne, Victoria, Australia beBee Administration Full time $56,000 - $67,200

    Would you like to start your career in administration by supporting the Department of Education? We have a unique opportunity for a Business Trainee who wants to gain valuable work experience and formal training while earning a certificate.This 12 month traineeship provides administrative support to the Schools and Regional Services team to ensure the...


  • Melbourne, Victoria, Australia beBeeBilling Full time $76,252 - $103,235

    About this roleManage client service invoicing and general administration with our team.This role involves managing the end-to-end client invoice process, ensuring timely processing of a high volume of invoices, maintaining strict client service standards, and billing rules.Key responsibilities include:Managing client invoices from start to finishProcessing...


  • Melbourne, Victoria, Australia beBeeInvoicer Full time $98,362 - $124,946

    As an Invoice Operations Specialist, you will be responsible for delivering end-to-end health support to a large client base. This includes providing accurate and timely invoicing assessment and processing, responding to customer inquiries, and collaborating with internal teams to resolve issues.Key responsibilities include managing queue work, participating...


  • Melbourne, Victoria, Australia beBeeInvoicing Full time $64,769 - $65,907

    Administrative Professional: Invoicing ExpertThis role offers a 3-month temp assignment with the possibility of permanent placement, providing stability and room for growth.Work Hours: Office-based from 8:30 am to 5:00 pm, Monday to Friday, 38 hours per week.Pay Rate: $31.39 per hour + super.Key Responsibilities:Process invoices efficiently.Upload invoices...


  • Melbourne, Victoria, Australia Bay Building Full time

    Join a friendly, established team located in Head Office in East Bentleigh- Focus on invoicing but chance to build your skills in AR too- Perm, full time role in this growing, National Insurance Builder**About Us****About the Role**Reporting to the Team Leader | AR & Invoicing, we have an exciting opportunity for an experienced Invoicing Coordinator looking...


  • Melbourne, Victoria, Australia beBeeReconciliations Full time $65,000 - $87,000

    Job OverviewThe Workforce Planning Administrator role is key to the smooth operation of our team. The primary focus is on supporting the financial reconciliation of temporary staff costs, ensuring accurate FTE workforce reports and timely agency timesheet submissions for approval.Main ResponsibilitiesAnalyse and maintain robust FTE tracking of temporary...


  • Melbourne, Victoria, Australia beBeeAdministrative Full time $50,000 - $80,000

    Job OpportunityWe are currently seeking an experienced Administrative Support Specialist to join our team in Melbourne. As a key member of the administration department, you will provide high-level support to professional and technical staff.Key Responsibilities:Administrative Assistance: Providing administrative support to project managers in the client...


  • Melbourne, Victoria, Australia beBeeInvoice Full time $55,439 - $71,394

    Job Title: Invoice Processing Support Specialist At the Department of Justice and Community Safety, we're looking for individuals who share our passion for delivering exceptional administrative services.We embrace diversity and strive to have a workforce that reflects the community we serve. We're all about recruiting talented professionals, regardless of...


  • Melbourne, Victoria, Australia Stowe Australia Pty Ltd Full time

    Stowe Australia is Australia's leading provider of electrical and communications services. Operating as a family-owned company since 1910, Stowe Australia recognizes that our most important assets are our people.We currently have a reception position available within our Melbourne Branch.About The PositionWe are looking for an experienced Administration...