Multifaceted Office Coordinator

2 weeks ago

Melbourne, Victoria, Australia MJD Recruitment Full time

We are seeking a highly skilled Personal Assistant/ Office Manager to join our dynamic team at MJD Recruitment. This is a temporary position requiring full-time office presence, Monday to Friday.


This role involves ensuring efficient office operations, managing supplies, and overseeing security, as well as supporting the Managing Directors with diary and email management.


Key Responsibilities:



  • Office Operations: Ensure a seamless office experience, manage supplies, and oversee security.
  • Administrative Support: Support the Managing Directors with diary and email management.
  • Administrative Tasks: Take administrative tasks off your Executives so they can focus on business growth.
  • Reception Experience: Create a welcoming reception experience and handle communication promptly.
  • Meetings and Events: Manage meetings and maintain well-equipped, polished boardrooms.
  • Office Environment: Maintain a clean and inviting office environment.
  • Travel and Invoicing: Coordinate travel, meetings, and events, and track expenses and manage invoicing.
  • IT Infrastructure: Oversee IT infrastructure, upgrades, and data security.

About You:



  • Proven experience as an Office Manager/ Personal Assistant or in a similar role.
  • Strong attention to detail and problem-solving skills.
  • Proficient in Microsoft Office Suite.
  • A friendly, team-oriented individual who is the glue of the office.
  • Knowledge of IT systems.
  • Excellent communication and interpersonal skills.
  • Ability to work independently and collaborate with teams.

This is an excellent opportunity to make a positive impact and keep a thriving office running smoothly.

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