Office Administrator and Legal Support Specialist
3 weeks ago
Hall & Wilcox is a leading independent Australian law firm, committed to creating and maintaining a workplace that actively seeks to include, welcome and value unique contributions of all people. Our purpose is to enable our clients, our people and our communities to thrive.
About the Role
We are seeking an experienced Office Administrator and Legal Support Specialist to join our Darwin office. This role will be responsible for managing the day-to-day operations of running the office and providing administrative support to our lawyers. The ideal candidate will have similar experience in a professional services environment, with strong people management experience, service focussed approach, excellent organisational and planning skills, strong interpersonal skills, strong verbal and written communication skills, strong attention to detail, and strong problem solving skills.
Key Responsibilities
- Manage the Darwin Office Services function;
- Responsible for managing the Darwin Office budget, processing and approving any office invoices for payment;
- Work with building management team on services, security, and access to the building;
- Ensure the office is kept clean and well-maintained, and in working order;
- Coordinate maintenance/cleaning for the Darwin Office where required;
- Liaise with suppliers and order office supplies for the Darwin Office;
- Work with the Facilities team to ensure all equipment for meeting rooms and front of house are in working order;
- Be the first point of contact for critical incidents for the Darwin Office;
- Arrange flowers and gifts for partners and employees; and
- Project work as required;
Drafting Documentation and File Management
- Drafting of documentation as required;
- Performing conflict searches and file opening;
- Maintaining of extensive electronic filing for all incoming and outgoing correspondence (including splitting & saving documents in PDF format);
- Preparation of all monthly billing;
- General file maintenance including closing and archiving;
- Diary management including listing of key dates (court hearings and due dates); and
- Other ad hoc tasks as required.
Estimated Salary Range
$85,000 - $110,000 per annum based on location and experience.
Benefits
- Competitive remuneration and career progression;
- Reward and recognition program;
- Learning and career development programs for all roles and levels;
- Flexible leave options and up to 26 weeks paid parental leave;
- Free daily breakfast, office drinks and social events;
- Genuine commitment to health and wellbeing, pro bono and community, and diversity and inclusion across our firm.
Location
This role will be based in our Darwin office.
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