Records Management Coordinator

1 week ago

Australia MMF Métis Youth Full time
About the Role

We are seeking a highly organized and detail-oriented Records Management Coordinator to join our team at MMF Métis Youth. As a Records Management Coordinator, you will play a critical role in ensuring the accuracy and integrity of our records management system.

Key Responsibilities
  • Document Control
    • Conduct quality checks of documents to ensure compliance with internal policies and procedures.
    • Organize, prioritize, assemble, edit, and format technical reports to ensure consistency, accuracy, and value.
    • Expedite reports to customers before established deadlines.
    • Implement internal quality controls and security measures for the records management system.
    • Enforce controlled procedures, processes, and practices for the creation, review, modification, distribution, and accessibility of documents.
  • Customer Service
    • Act as the main contact to answer routine questions and provide information to stakeholders.
    • Provide guidance and support to other department employees on records management and information systems.
    • Provide resolution and training.
  • Archivist / Historical Records Management
    • Coordinate the storage of records off-site and research and retrieve inactive information.
    • Ensure timely and efficient access to and retrieval of records.
    • Inspect records periodically to ensure their continued protection.
    • Identify inactive, hardcopy records that no longer need to be retained on site.
    • Identify records that are at their retention date and obtain authorization to dispose of the records.
  • Continuing Education
    • Participate in and maintain up-to-date safety and operational training.
    • Assume personal responsibility and be accountable for maintaining current skills.
    • Share learned knowledge and skills with peers.
  • Other Related Responsibilities
    • Identify and report any real or potential safety hazards.
    • Adhere to Workplace Safety and Health procedures and WHIMIS program.
Requirements
  • One year of related experience.
  • Knowledge of Microsoft Office Suite and Adobe to filter reports, capture documents in PDF format, format documents, and prepare them for archival.
  • General knowledge of the internal database to search, validate, issue, archive, and process documents.
  • General knowledge of company and divisional standards of document control, records management, and archival of project records and their associated documentation.
Education

Secondary school (Grade 12) with 1-2 years of related experience or college diploma.

Security Clearance Eligibility Requirement

Level 2 Secret which has a minimum requirement of 7 years of verifiable history in Canada, Australia, New Zealand, United States, and/or the United Kingdom.

Working Conditions
  • Must possess normal physical agility necessary to perform all aspects of the work.
  • Visual concentration for reviewing documents.
  • Sitting at a computer for continuous periods of time.
  • Must be capable of wearing and working in protective clothing and using equipment as required.
  • Occasional short duration lifting required for boxes of records and rolls of paper.
  • High traffic, office concept with a reasonably high level of computer-based work.
  • May be required to perform overtime.

  • Records Management Specialist

    7 days ago

    Australia The Perth Mint Full time

    About Us: The Perth Mint is a leading organisation in the precious metals industry, operating on a global scale. As a premier tourist destination and award-winning exporter, we offer a unique blend of traditional craftsmanship and modern innovation.Your Role: As a Records Management Specialist, you will play a critical role in ensuring the accuracy and...

  • Records Management Specialist

    1 week ago

    Australia Iron Mountain Full time

    About the RoleWe are seeking a highly skilled Records Management Specialist to join our team at Iron Mountain. As a key member of our operations group, you will be responsible for managing records at offsite storage facilities, including appraisal, sentencing, digitization, archiving, and destruction of records in accordance with customer policy and...

  • ICT Records Management Specialist

    1 week ago

    Australia Indigitise Full time

    Job SummaryWe are seeking an experienced ICT Records Management Specialist to join our team at Indigitise. The successful candidate will be responsible for developing, implementing, and managing records and information management policies, as well as undertaking a review of specialized records management systems.Key ResponsibilitiesDevelop and implement...

  • Farm Operations Manager

    1 week ago

    Australia Warakirri Asset Management Ltd Full time

    About the RoleWe are seeking a highly experienced and skilled Farm Operations Manager to lead our agricultural operations in south-west Queensland. As a key member of our team, you will be responsible for managing and overseeing all aspects of our farm operations, including leading a team of farm employees, ensuring efficient operational logistics, devising...

  • Records and Archiving Lead

    5 days ago

    Australia Uniting Limited Full time

    About the OpportunityWe are seeking a highly skilled Records and Archiving Lead to join our team at Uniting Limited. As a key member of our organization, you will play a critical role in streamlining our records management processes and ensuring compliance with relevant regulations.Key ResponsibilitiesLead the implementation of our Records Management...

  • Front Office Coordinator

    1 week ago

    Australia Brisbane Catholic Education Full time

    About the RoleWe are seeking a highly organized and detail-oriented Front Office Coordinator to provide administrative support to our school leadership team. The successful candidate will be responsible for maintaining accurate records, processing documents, and handling sensitive information with discretion.Key ResponsibilitiesProvide administrative support...

  • Brewery Operations Manager

    6 days ago

    Australia Retail Management Services Full time

    Brewery Operations Manager Job DescriptionWe are seeking an experienced Brewery Operations Manager to join our team at Retail Management Services. As a key member of our operations team, you will be responsible for overseeing the day-to-day activities of our brewery, ensuring that our products are of the highest quality and that our operations are running...

  • Brewery Operations Manager

    3 days ago

    Australia Retail Management Services Full time

    About the RoleWe are seeking an experienced Brewery Operations Manager to join our team at Retail Management Services. As a key member of our operations team, you will be responsible for overseeing the day-to-day activities of our brewery, ensuring that our products are of the highest quality and that our operations are running smoothly.Key...

  • Site Operations Coordinator

    7 days ago

    Australia NES Fircroft Full time

    NES Fircroft, a leading company in the renewable energy sector, is seeking a dedicated Site Administrator to join their team on a 12-month contract. The successful candidate will play a critical role in ensuring smooth operations at their warehouse.Key Responsibilities:Administrative Support: Provide comprehensive administrative support to the site...

  • Site Operations Coordinator

    3 days ago

    Australia NES Fircroft Full time

    NES Fircroft, a leading company in the renewable energy sector, is seeking a dedicated Site Administrator to join their team on a contract basis. The successful candidate will play a critical role in ensuring smooth operations at their warehouse.Key Responsibilities:Administrative Support: Provide comprehensive administrative support to the site management...

  • Project Coordinator

    1 week ago

    Australia GPA Engineering Full time

    We are seeking a highly organized and detail-oriented Project Coordinator to join our team at GPA Engineering. As a Project Coordinator, you will play a critical role in supporting our Project Managers and Engineers in delivering high-quality projects to our clients.Your key responsibilities will include:Project Coordination: Assist Project Managers and...

  • Project Coordinator

    5 days ago

    Australia Capital Recruit Pty Full time

    About the RoleWe are seeking a highly skilled and experienced Project Coordinator to join our team at Capital Recruit Pty. As a Project Coordinator, you will play a critical role in the success of our projects, working closely with our project managers and clients to ensure seamless project delivery.Key ResponsibilitiesAssist project managers in developing...

  • Financial Services Coordinator

    5 days ago

    Australia Mynrma Full time

    Job DescriptionThe Financial Services Coordinator role at Mynrma is a key position within our organization, responsible for ensuring the smooth operation of our financial transactions. This includes managing accounts payable, processing invoices, and maintaining accurate financial records.Key Responsibilities:Accounts Payable Management: Oversee the...

  • Project Coordinator

    3 days ago

    Australia UGL Full time

    Job Summary: We are seeking a highly skilled Project Coordinator to join our team at UGL. As a key member of our project delivery team, you will be responsible for coordinating on-site construction engineering activities to achieve project time and budget objectives.Key Responsibilities:Project Coordination: Coordinate and administer construction engineering...

  • Coordinating Nurse

    5 days ago

    Australia Ihms Full time

    About the RoleThis position is part of our team at IHMS, supporting clients within the Australian Immigration Detention Network. As a Coordinating Registered Nurse, you will work in a unique healthcare environment, applying your clinical nursing skills to manage diverse medical conditions.Key ResponsibilitiesManage case files and provide telehealth services...

  • Event Coordinator

    4 days ago

    Australia Palazzo Versace Pty Limited Full time

    Palazzo Versace Pty Limited seeks a skilled Event Coordinator to deliver exceptional event management services. About the Role The Event Coordinator will provide administrative support to our Events Executives, focusing on event planning, coordination, and execution. Key responsibilities include:Creating and distributing event orders and related...

  • Office Coordinator

    7 days ago

    Australia Michael Page Australia Full time

    Temporary Position with a Leading Start-upAbout Our ClientMichael Page Australia is partnering with a prominent West Australian business operating in the fitness industry, nationwide. This is a fantastic opportunity to join a well-known company and contribute to its success.Job ResponsibilitiesAdministrative SupportCoordinate and maintain meeting rooms and...

  • Project Coordinator

    7 days ago

    Australia Next Day Recruitment Full time

    Key Responsibilities:Coordinate and manage projects from concept to completion, ensuring timely and budget-friendly delivery.Lead and drive allocated projects from a technical standpoint, collaborating with cross-functional teams.Develop and implement effective project plans, ensuring compliance with quality and safety standards.Collaborate with clients and...

  • Care Coordinator

    1 week ago

    Australia Anglican Care Full time

    About the Role:We are seeking a dedicated and compassionate Care Coordinator to join our Community Team at Anglican Care. As a Care Coordinator, you will play a vital role in supporting our consumers who live in their own homes or visit our day centres.Key Responsibilities:Conduct comprehensive assessments to identify the needs of our consumers and develop...

  • Project Coordinator

    5 days ago

    Australia Officeworks Ltd Full time

    About the RoleWe are seeking a highly skilled Project Coordinator to join our team at Officeworks Ltd. As a key member of our operations team, you will be responsible for overseeing the entire process from range assortment planning to inventory arrival.Key Responsibilities:Critical Path Coordination: Manage project timelines from planning to inventory...