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Lease Administrator

2 months ago

Dandenong, Victoria, Australia Baby Bunting Full time
About Us

Baby Bunting is a leading Australian retailer specializing in baby products and services. With a strong commitment to family values, we have grown from a small store in Balwyn to become the largest and most beloved baby retailer in the country.

The Opportunity

We are seeking a highly organized and passionate Lease Administrator to join our dynamic Property Team in a permanent part-time capacity. As a key member of our team, you will play a critical role in the seamless coordination of all lease administration activities.

Your Key Responsibilities
  • New Store Administration
    • Manage the process of handing over a new site to the wider business, including the compilation of site handover documents.
    • Assist the Group Property and Leasing Manager in researching information on potential new locations as part of fulfilling the Store Network Plan.
  • Store Network Relationship Management
    • Liaise with stores, landlords, and their representatives on issues until fully resolved.
    • Liaise with the Facilities Maintenance team to initiate action on remedying any major maintenance issues.
  • Property Administration
    • Manage and maintain Baby Bunting's leasing database system - Lease Eagle.
    • Track lease expiry dates using Lease Eagle, notifying relevant stakeholders of any issues that arise.
    • Coordinate legal documentation with Baby Bunting's in-house Legal team and Lessors' legal representative.
  • Stakeholder Management & Engagement
    • Liaise with the finance team to ensure processes such as paying first month's rent, setting up of insurances, and procurement of bank guarantees are carried out efficiently and in a timely manner.
    • Establish a strong working relationship and rapport with all stakeholders to ensure effective site acquisition, lease renewal, and site maintenance.
    What's in it for You...
    • In this exciting growth opportunity, you'll have a chance to learn from an experienced team and gain exposure to all elements of the marketing lifecycle.
    • We're accelerating our growth across Australia and New Zealand, and when we grow, you grow.
    • We're making the most of flexible working, driving strong collaboration, and supporting our teams virtually and flexibly.
    • We offer a range of benefits, including employee and family discounts, paid parental leave, and novated lease options.
    About You
    • Extensive knowledge of the retail property market within Australia and New Zealand.
    • Experience in reviewing leases and ability to interpret lease documents.
    • Current up-to-date knowledge/understanding of retail leases act, including terminology and obligations.
    • Strong attention to detail.
    • Knowledge/understanding of retail leasing process, including terminology and obligations.
    • Experience in liaising with landlords and their representatives.
    • Outstanding verbal and written communication skills, with an ability to liaise, influence, and communicate effectively with people at all levels.