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Event Production Coordinator
2 months ago
The Company:
Apex Event Recruitment is a leading creative events agency that specializes in designing and producing world-class events and experiences for our clients. We are seeking an experienced Associate Events Producer to join our growing team.
Position Terms:
- Full-time permanent role, hybrid working
- Salary: $80,000 - $90,000 plus super depending on experience
- Experience managing or producing events within a creative agency is essential
The Role:
The Associate Events Producer will be responsible for the management and execution of client events, from initial brief to post-event reporting. The Associate Producer will be leading event projects, as well as assisting the Senior Event Producers with the management of more complex events and projects. This role will be responsible for managing multiple projects simultaneously.
Key Responsibilities:
- Client Relationship Management: Establish and develop strong client relationships, maintaining constant communication with them on event progress and updates.
- Event Planning and Coordination: Attend internal and customer briefings and/or creative ideation sessions regarding specific projects.
- Project Management: Conduct team and client WIP meetings to ensure everyone is staying on track.
- Event Scheduling and Budgeting: Creating and maintaining Critical Path, in-depth run sheets, and production schedules.
- Vendor and Supplier Management: Coordinating with vendors, suppliers, and venues to secure necessary services and materials.
- Administrative Support: Supporting senior producers with administrative tasks, such as creating proposals, contracts, and production documents.
- Communication and Stakeholder Management: Maintaining effective communication with all stakeholders throughout the event planning process.
- Event Budget Management: Maintaining effective event budget management tracking.
- Event Design and Conceptualization: Contributing to overall idea generation of the event design.
- Project Delivery: Ensuring all projects are delivered on time, on budget, on strategy, and exceed client expectations.
The Ideal Candidate:
We are looking for an experienced Associate Producer, Event Coordinator, or Production Coordinator who is looking for their next role within a small, but mighty creative agency. Experience working across different types of events is highly desirable, and experience managing client relationships is required. A background in managing and producing events within a creative agency is essential.
- Have a strong background of working in across multiple event types, including brand activations
- Exceptional organisational skills and attention to detail.
- A creative mindset with the ability to think outside the box and bring innovative ideas to the table.
- Exceptional client management skills
- Advance skill level in the use of all MS Office applications
- Strong team player, outgoing personality
- Ability to think on your feet
- Ability to work autonomously, but also as part of a team
- Excellent risk management skills
- Ability to break new ground through initiative and commercial acumen is highly desirable
- Ability to travel domestically for events when required
- Willingness to work flexible hours, including evenings and weekends, as required by event schedules.
