Business Support Officer

5 months ago

Melbourne, Australia Department of Justice and Community Safety Full time

Location: Melbourne | CBD

Job type: Full time

Organisation: Department of Justice and Community Safety

**Salary**: $74,580 - $90,558

Occupation: Administration/Secretarial

Reference: VG/EMV555-APRIL

At the Department of Justice and Community Safety, we’re looking for people who want to make a difference. People who take pride in their work. People who get things done. People who are committed to making Victoria a safer place.

We embrace diversity and strive to have a workforce that reflects the community we serve. We’re all about recruiting the best people, regardless of gender, age, disability, religion, sexual orientation or cultural background. If you think you can do the job and would be a good fit for our department, we’d love to hear from you.

The department is committed to the safety and wellbeing of children and recognises that children’s rights need to be respected, their views welcomed and valued, and their concerns taken seriously and acted upon.

For more information on working with us and our recruitment process, please visit justice.vic.gov.au/careers

We’re proud of the important work we do across Victoria. Want to be part of it?
- ** Key role in our Executive Office**:

- **Ongoing, full-time position**:

- **VPS3 $74,580 - $90,558 plus superannuation**

The Department of Justice and Community Safety is seeking a Business Support Officer to play a key role in supporting the Director - Operational Coordination and Assistant Commissioner - State Operations.

**About the Business Unit**

Emergency Management Victoria (EMV) leads emergency management in Victoria by maximising the

ability of the emergency management sector to work together and to strengthen the capacity of

communities to achieve our shared vision of safer and more resilient communities. EMV shares

responsibility with a range of agencies, organisations, and departments to ensure Victoria's emergency management system is sustainable, effective and community focused.

**About the Role**

The Business Support Officer will provide confidential administrative and project support to the to the Director - Operational Coordination and Assistant Commissioner - State Operations.

Some of your duties will include:

- Provide high quality, flexible and effective administrative and business support services for the Directors, including inbox, diary, and meeting management.
- Administrative tasks for daily operations including accounts and finance, document management, data and reporting, conference attendance and travel, preparation, and distribution of correspondence and detailed reports.
- Work collaboratively as a member of the EMV Business Support function to ensure that the Directors are well supported, informed, and briefed in a timely manner.
- Maintain document management systems including the creation of appropriate file structures in TRIM and the saving and processing of records in accordance with records management guidelines.
- Assist with the preparation of correspondence and reports such as briefing papers, discussion papers, stakeholder correspondence and a wide range of reports as directed.
- Establish and maintain effective working relationships with key stakeholders, both internal and external.

To learn more about this role before applying, please read the attached position description.

**About you**

To be successful in this role, you will have:

- Experience in providing support and assistance to senior managers, ideally within a large complex organisation.
- Demonstrated experience in providing administrative and business support including financial records and processes.

**Qualifications**
- There are no mandatory qualifications; however, relevant experience in a similar role in a fast-paced dynamic environment would be an advantage.

**How to Apply**

**_ FOR INTERNAL VPS EMPLOYEES:_**

**IMPORTANT INFORMATION**:
**CHILD SAFE STATEMENT OF COMMITMENT**:
The Department of Justice and Community Safety is committed to the safety and wellbeing of children and young people. We seek to prevent harm of any kind impacting children and young people and have zero tolerance for racism, child abuse and inequality. Children and young people's rights, relationships, identity, and culture must be recognised and respected, their voices heard, and their concerns acted upon. We aim to foster a culturally safe, child safe and child friendly environment for all children and young people we have contact with, deliver services to, or are impacted by our work.

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