Business Support Officer

5 months ago

Melbourne City Centre, Australia Department of Justice and Community Safety Full time

Great opportunity to join Emergency Recovery Victoria and provide support to executives and their teams
- 1 x Full-time ongoing position
- VPS3 $74,580 - $90,558 plus superannuation.

The Department of Justice and Community Safety is seeking a Business Support Officer who will provide critical administrative support to the Director Programs Coordination and Delivery as well as the Director Recovery Outcomes with Emergency Recovery Victoria,
About the Business Unit
Department of Justice and Community Safety (DJCS) Emergency Management includes the department's emergency management accountabilities delivered through Emergency Management Victoria, Emergency Recovery Victoria, Sector Performance and Reform and emergency management statutory entities and offices. DJCS Emergency Management supports the emergency management sector to work together and to strengthen the capacity of individuals, communities, government, agencies, and business to achieve our shared vision of safer and more resilient communities and to rebuild and recover after an emergency.
Emergency Recovery Victoria (ERV) is responsible for state and regional coordination for all emergencies to help communities build back better and emerge stronger. ERV is a business unit within the Department of Justice and Community Safety. Working directly with impacted communities, all levels of government, agencies and industry, ERV coordinates real, effective and timely support that communities need to recover after a major emergency. As well as providing strategic leadership on whole-of-government recovery activities and delivering state recovery outcomes, ERV supports locally led recovery efforts to support councils and ensure that community is at the centre of recovery.
About the Role
The Business Support Officer is a critical support role that empowers Senior Leaders. The incumbent will provide complex, high quality administrative support to two Directors and their teams in Emergency Recovery Victoria.

**Some of your duties will include**:

- Working collaboratively as a member of the EMV Business Support function to ensure that the Directors are well supported, informed, and briefed in a timely manner.
- Providing support in the scheduling of meetings with the preparation of presentations and agendas, acting as minute secretary and facilitating follow-up actions.
- Managing documents, records and filing of electronic and hardcopy material consistent with organisational policies and procedures.

To learn more about this role before applying, please read the attached position description.
About you

**To be successful in this role, you will have**:

- Experience providing administrative support to senior staff within an organisation.
- Excellent communication skills and proven experience dealing with managers and executives at all levels.
- Experience with reviewing and preparing briefings, correspondence, minutes, agendas, working papers with meticulous attention to detail.
- Time management and problem-solving skills with the ability to adapt to changing priorities with flexibility and foresight.
- Well-developed office-based computer literacy, including Office 365 elements.
- Experience with government systems and process such as Electronic Briefing and Correspondence is desirable.

How to Apply

**FOR INTERNAL VPS EMPLOYEES**:
**IMPORTANT INFORMATION**:CHILD SAFE STATEMENT OF COMMITMENT**:
The Department of Justice and Community Safety is committed to the safety and wellbeing of children and young people. We seek to prevent harm of any kind impacting children and young people and have zero tolerance for racism, child abuse and inequality. Children and young people's rights, relationships, identity, and culture must be recognised and respected, their voices heard, and their concerns acted upon. We aim to foster a culturally safe, child safe and child friendly environment for all children and young people we have contact with, deliver services to, or are impacted by our work.

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