Event Coordinator

3 months ago

Melbourne, Australia NHP Full time

Electrical Engineering
- Supportive & Inclusive Work Culture
- Work / Life Fulfilment

**Who We Are**:

- NHP are specialists in Electrical & Automation Products, Systems & Solutions
- Privately owned business (Over 50 years of Electrical & Engineering excellence)
- Local choice with the power of global partners
- 17 branches throughout Australia & New Zealand
- 15,000 stocked items; 75,000+ marked line items
- Driven by a team of over 800 dedicated & committed employees

**“At NHP we recognise that our people determine the success of our business”**.**

**About the role**:
NHP are currently seeking an experienced Events Coordinator / Executive Assistant to seamlessly manage executive administrative tasks while coordinating high-quality events that reflect the company's standards and values.

Reporting to the Managing Director / CEO, your responsibilities will include:

- **Event Planning and Coordination**:

- Meticulously planning, organizing, and executing corporate events, meetings, conferences, ensuring all events are aligned with the company's objectives and branding. Ensure that every detail is accounted for and that each event runs smoothly.
- Arranging and coordinating services, such as conference facilities, catering, signage, displays, audiovisual equipment, accommodation, transport, and social events for participants, ensuring that all logístical aspects are seamlessly integrated.
- Organising registration of participants to manage attendance efficiently and effectively.
- Negotiating the type and costs of services to be provided within budget, ensuring that all financial aspects are managed prudently.
- Overseeing work by contractors and reporting on variations to work orders, thereby maintaining quality control and ensuring that all contractual obligations are fulfilled.
- Budget Management: Assist in the preparation and management of event budgets, ensuring cost-efficiency and adherence to financial guidelines.
- **Executive Support**:

- Provide comprehensive administrative support to the Managing Director / CEO, including calendar management, travel arrangements, and handling confidential information.
- Communication Management: Act as the primary point of contact between the Managing Director / CEO and internal/external stakeholders, ensuring smooth and timely communication.
- Document Preparation: Prepare, proofread, and edit documents, reports, presentations, and correspondence for the Managing Director / CEO.
- Meeting Coordination: Schedule, coordinate, and manage logistics for executive meetings, including preparing agendas, taking minutes, and following up on action items.
- Office Administration: Oversee the day-to-day administrative functions of the executive office, including office supply management and liaising with other departments.
- Special Projects: Undertake special projects and assignments as directed by the Managing Director / CEO, contributing to the strategic initiatives of the company.

**Ideally you will have / be**:

- Tertiary Qualifications in Event Management
- Previous experience in Event Coordination / planning & EA support at a CEO level
- Proficiency in budgeting, cost estimation and financial management
- Excellent organisational & time management skills
- Strong attention to detail and accuracy
- Excellent communication and interpersonal skills
- Proficient in MS Office suite including MS Word, MS PowerPoint & MS Excel

Personal style will be a key component of the selection process, as this is a crucial role within our business, and we are keen to get the right fit.

**What’s o**n offer**:
You will be part of a committed and talented team, work in an innovative & supportive environment and enjoy the benefits that come with working at NHP including:

- A great place to work - the word ‘family’ encompasses who we are and how we do business
- A culture that encourages work / life fulfilment
- Ongoing learning & development to meet your professional development needs
- Access to an Employee Assistance Program for you and your family

The remuneration package will be based on the skills and experience of the successful applicant.
- NHP is an equal opportunity employer committed to providing a working environment that embraces and values diversity and inclusion. _Our commitment to local industry extends to a strong sense of social responsibility. Through our community engagement strategy, NHP positively contributes to the sustainable development of local communities. We're proud of our community partnerships with Southern Cross Kids Camps and Travellers Aid. _

**How to apply**:

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