Events Coordinator

6 months ago

Melbourne, Australia Apex Event Recruitment Full time

Immediate Start for 4-6 weeks
- Melbourne, VIC
- $35-$40 an hour plus super

**The Company**:
A medical Association based in Melbourne are looking for an Events Coordinator to join their team on a short term contract. The Association is one of the largest medical organisations and supports their field through setting standards for the industry, lobbying government when required, training and supporting their membership base.

**The Role**:
The Events Coordinator will report to the Senior Event Manager. This role will be responsible for working within a team that develops and delivers continuing education programs and events for the membership base. The Events Coordinator will manage the registrations for each event as well as assist the more senior team members with other coordination and admin tasks.

Key Responsibilities include;
- Prepare and send formal presenter invitations
- Prepare evaluation surveys and correlate results
- Assist with the design of meeting materials including meeting handbook, website, chair notes, slides, speaker gifts, certificates, and meeting packs.
- Assist with speaker management
- Assist with venue sourcing and AV suppliers
- Process manual registration form for events
- Liaise with the finance team for delegate refunds
- Setting delegate profiles in EventsAIR and manage all tasks on the software
- Maintain the website with accurate, up-to-date information
- General data entry and administration
- Conference and registration experience is preferred for this role, preferably EventsAIR experience, but any software registration experience will be considered
- Experience handling travel requirements, organising meetings and handling requirements for senior leadership teams like travel bookings and itineraries preferred
- Excellent communication, presentation and strategic time management skills
- Exceptional attention to detail
- Energetic, enthusiastic, innovative, inspiring and results driven
- Sound judgment and decision making
- Flexible and adaptable to work outside of core hours

**For more information regarding event positions follow us**:
**LinkedIn: Apex Event Recruitment**
**Facebook: Apex Event Recruitment

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