Conference Coordinator

5 months ago

Melbourne, Australia Apex Event Recruitment Full time

Immediately Available Permanent Role
- Melbourne, VIC
- Salary $75,000 - $85,000 plus super

**The Company**:
This wonderful Professional Conference Organiser (PCO) is a powerhouse in the conference and events space Working with primarily not-for-profit clients, this PCO runs world-class conferences and events with exceptional attention to detail. They are looking for a Conference Coordinator to join their ever-growing team to play a crucial role in the successful planning, organisation and execution of client events and conferences.

**The Role**:
The Conference Coordinator will report to the Head of Conference Team Development. The Conference Coordinator is responsible for overseeing various aspects of conference logistics, including venue, supplier management, program development, and on-site coordination. The Conference Coordinator will collaborate with multiple stakeholders to ensure a seamless and impactful conference experience for delegates and clients.

Key Responsibilities include;
- Research and evaluate potential venues
- Negotiate contracts with guidance from the conference manager
- Coordination of logistics for the conference
- Oversee the production and distribution of conference materials, signage, and promotional items
- Assist in the development of networking opportunities, such as social events and interactive sessions
- Oversee the creation of promotional materials
- Oversee the development of conference related communications
- Support social media and online marketing efforts to maximise conference attendance and engagement
- Collaborate with the client and internal departments to develop an engaging and relevant conference program
- Liaise with speakers, presenters, and session chairs to coordinate schedule, presentations, and AV requirements
- Develop and manage conference mobile app/online platforms for program scheduling and attendee engagement
- Manage speaker logistics, such as travel arrangements, accommodation, and reimbursements
- Oversee the program schedule and preempt any conflicts, providing solutions to alleviate these
- Oversee the coordination of speakers, presenters, and chairpersons ensuring they have the necessary information, materials, and logístical information for their sessions
- Provide onsite support during conferences, including troubleshooting any issues and provide timely solutions to challenges that arise during the conference
- Oversee post conference evaluations and surveys
- Oversee the collection of feedback from delegates
- Preparation of post-conference reports
- Communicate regularly with internal teams and external stakeholders to ensure clear and consistent information flow
- Excellent customer service skills
- Excellent attention to detail and organisational skills
- Ability to work collaboratively in a team and independently when required
- Project Management experience
- Exceptional problem solving and critical thinking skills
- Ability to travel for events
- Exceptional oral and written communication skills
- Exceptional stakeholder management skills

**For more information regarding event positions follow us**:
**LinkedIn: Apex Event Recruitment**

**Facebook: Apex Event Recruitment**

If this role doesn't fit but if you are interested in Events positions in Australia, then please register your resume through our website:

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