Event Producer
7 months ago
Immediately Available 12-Month Contract
- Melbourne, VIC
- Salary $85,000 - $95,000 plus super
**The Company**:
This fabulous not-for-profit, membership-based Association is the peak industry body for their industry in Australia. They represent and work with Australia's leaders in their industry to further the industry's development and progress across the country. They are looking for an Event Producer to join their team on a 12 Month Contract to join their Membership & Events team.
**The Role**:
The Event Producer will report to the Event Lead and will play a pivotal role in the delivery of professional and highly executed events for the Association. The role will be responsible for the planning and execution of all operational and logístical aspects involved in the delivery of events including technical forums, member networking forums, industry roundtables, high profile summits, and national and international conferences.
Key Responsibilities include;
- Working closely with the Event Lead effectively plan and deliver a variety of events as published on the annual events calendar
- Provide progress and budget update reports to stakeholders in the lead up to all events
- Work collaboratively with the Policy and Impact Team and other key stakeholders to coordinate the development of content and program design for events across the portfolio
- Work collaboratively with the Partnership Lead to support the development of promotional material and administer exhibition event logistics for events
- Coordinate supplier arrangements for all events including venue, audio visual, catering, event technology, event exhibition and other services
- Plan and coordinate the delivery of an effective and efficient registration process for all events across the portfolio and manage registration enquiries as required
- Plan and prepare event briefing packs and run sheets for all events, and issue to internal and external stakeholders as required
- Coordinate the VIP Stakeholder invitation process, and staff travel requirements for all events as required
- Collate and report event program feedback from speakers and attendees
- Attend events to oversee and/or assist in the delivery including coordinating event bump in and bump out, on-site registration and providing on-site speaker liaison support
- Lead effective processes to manage the “call for speakers” and identification of panel members and technical experts from different stakeholder groups for all significant events and create and manage a speaker master list applicable to different events
- Prepare and distribute all speaker briefing packs and develop and implement effective speaker briefing processes
- Ensure professional and timely communications to all speakers, Association managers and staff as appropriate confirming the relevant event run sheet and program details and coordinate speaker test sessions for all virtual / hybrid events
- Work collaboratively with the Marketing and Communications team to coordinate and assist with the development of all event program related collateral, promotional material, and web content to support the online submission and delegate registration processes and the publication of different event programs, speakers, and industry experts, to ensure that all events are appropriately communicated and promoted to boost participation
- Demonstrated experience coordinating the event registration process, ideally using EventsAIR
- Excellent communication and interpersonal skill (both written and verbal) with the ability to engage key stakeholders
- Excellent time management and organisational skills with the ability to effectively prioritise and managing competing deadlines
- Strong problem-solving skills with a high attention to detail and the ability to capture, analyse and report critical data
- Ability to work autonomously and as part of a small team
- High level of initiative with a strong drive for results
- Strong project management skills with the ability to deliver outcomes in line with key project gateways
- Thorough working knowledge of Microsoft Office and experience using a CRM system such as Salesforce, EventsAir, events planning programs, or similar
- Ability to occasionally travel interstate for events when required
- Ability to work outside of normal business hours for events when required
**For more information regarding event positions follow us**:
**LinkedIn: Apex Event Recruitment**
**Facebook: Apex Event Recruitment
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