Executive Assistant

2 weeks ago

Parkville, Australia Murdoch Childrens Research Institute Full time

**Role Type**: 12 month part time contract (30.4 hours per week)
**Salary**: $98,000 - $100,000 p.a (pro rata) + superannuation + NFP salary packaging benefits

**The opportunity**:
Are you a highly organised professional with a passion for supporting cutting-edge research? We are seeking an exceptional Executive Assistant to provide vital operational and strategic project coordination for our Program Manager and Theme Director, who also serves as Co-Leader of the Brain and Mitochondrial Research Group.

**In this dynamic role, you will**:
Assist in coordinating projects across various streams, including the Genomics Strategic Initiative and Flagship projects.
Manage independent and effective stakeholder relationships across research groups, partnerships, and flagships.
Collaborate closely with key Research Support & Operations teams at MCRI, including Philanthropy, People & Culture, Business Development, Marketing & Communications, Innovation, Legal, and Finance.

The role is offered as a 12-month part-time contract (30.4 hours per week, equivalent to 0.8 FTE) with the potential for extension.

**Your responsibilities include**:
Maintaining the Genomic Medicine Theme Director’s calendar to ensure that all relevant information is presented to the Genomic Medicine Theme Director, and necessary action has been taken
Liaising with staff on a variety of matters on behalf of the Genomic Medicine Theme Director
Screening calls for the Genomic Medicine Theme Director, maintaining open lines of communication whenever possible
Ensuring the smooth running of the Genomic Medicine Theme Director’s office and day-to-day business
Maintaining a filing system for the Genomic Medicine Theme Director’s records
In the Genomic Medicine Theme Director’s absence, reviewing correspondence received and responding as required, informing the Genomic Medicine Theme Director of actions as requested
Coordinating meeting rooms, catering and minute meetings as required by the Genomic Medicine Theme Director.
Providing administrative assistance to the Genomic Medicine Theme Director’s research interests, including assistance with regular reporting requirements
Managing journal processes through manuscript submission and proofing

**What we need from you**:
Strong strategic Project Management, operational management, and organisational skills with the ability to multi-task a work and independently to plan, coordinate and organise projects
5 + years’ experience in a similar role with experience working at an executive level
Well-developed communication skills (written, oral and interpersonal) and the ability to liaise effectively with a broad variety of internal and external stakeholders
Strong scientific literacy or background in science

What’s in it for you?

Maximise your pay through salary packaging including entertainment and novated leases
Enjoy flexible working options with opportunities for continuous learning and career growth
Work in a supportive and collaborative environment that values diversity and inclusion
We value our employees, which is why we offer a health and wellbeing program including free access to an Employee Assistance Program
Contribute to groundbreaking research that makes a real difference in people's lives
Engage with leading professionals and experts in the field

Who we are

Murdoch Children’s Research Institute envisions a transformative future for child health. Our institute is a hub of impactful scientific breakthroughs, particularly in early interventions, enhanced diagnosis, prevention, and potential cures. We thrive on collaborative, multidisciplinary problem-solving to address challenging queries in child health. Committed to inclusivity and respect, we foster a positive working environment that values diverse backgrounds and experiences. As a proud member of the Australian Network on Disability and a dedicated supporter of Science Australia Gender Equity (SAGE), we uphold principles of equal opportunity and diverse representation.

Position Description

**Applications close**: 3rd July 2024 AUS Eastern Daylight time

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