Executive Assistant/administration Officer, Medtech

1 week ago

Parkville, Australia University of Melbourne Full time

**Job no**: 0059581
**Location**:Parkville
**Role type**:Full time/Fixed-term
**Faculty**:Faculty of Engineering and Information Technology (FEIT)
**Department/School**:School of Chemical and Biomedical Engineering
**Salary**:UOM 5 - $79,961 - $91,844 p.a. p.a. plus 17% super

The University of Melbourne would like to acknowledge and pay respect to the Traditional Owners of the lands upon which our campuses are situated, the Wurundjeri and Boon Wurrung Peoples, the Yorta Yorta Nation, the Dja Dja Wurrung People. We acknowledge that the land on which we meet and learn was the place of age-old ceremonies, of celebration, initiation and renewal, and that the local Aboriginal Peoples have had and continue to have a unique role in the life of these lands.

**About - Faculty of Engineering and Information Technology**

For more than 150 years, FEIT has been the primary source of engineering and IT education and research in Australia. It is a School that encompasses a range of disciplines and is structured around three main areas: Computing and Information Systems (CIS), Chemical and Biomedical Engineering (CBE), and Electrical, Mechanical, and Infrastructure Engineering (EMI). This multidisciplinary approach allows FEIT to offer students a comprehensive education that prepares them for a diverse range of career paths in areas such as software engineering, biomedical research, and infrastructure design and construction_._

**About the Role**

The University of Melbourne, in collaboration with partners, is working on developing programs to support and train professionals in the Medtech industry in Victoria. These programs are hosted at the Faculty of Engineering and Information Technology (FEIT) and the Aikenhead Centre for Medical Discovery (ACMD). The role of the Executive Assistant/Administration Officer for Medtech Programs is to provide high-quality executive administrative support to the Directors of the MedTech Programs, Dr. Andrea O'Connor and Dr. David Grayden. In addition, the officer assists with various tasks such as responding to general inquiries, organizing meeting venues and catering, managing stationery and office equipment procurement, assisting with maintenance and mail delivery, and supporting the Project Manager, MedTech, to ensure smooth program operations.

Responsibilities include:

- Provide general administrative support to the Medtech Programs, including ordering and receipting stationary and consumables, responding to general enquiries and providing appropriate information to staff, students and visitors in a professional and courteous manner.
- Diary Management including forward planning and ensuring meetings and other commitments are scheduled in a timely manner and in a workable timeframe, anticipating likely needs and outcomes, and planning accordingly

The ability to work both independently and collaboratively is essential in this multifaceted role. If you are seeking a challenging yet rewarding opportunity to contribute to the growth of the Medtech industry, this position offers an exciting environment where your skills and dedication will make a significant impact.

**About You**

To be successful in this role, you will possess exceptional interpersonal communication skills, demonstrating the ability to interact diplomatically with a diverse range of stakeholders. You will showcase strong organizational skills, effectively managing multiple tasks and priorities while maintaining attention to detail. Additionally, a high level of professionalism, discretion, and independent judgment are crucial attributes for success in this role.

You will also have:

- Previous experience in Executive and/or Administrative Assistant roles to a senior executive.
- Excellent time management and organisational skills, including demonstrated experience in co-ordinating workflow, prioritising demands and effectively balancing competing demands.
- Demonstrated ability to exercise judgement and maintain a high level of discretion, confidentiality and initiative at all times.

To ensure the University continues to provide a safe environment for everyone, this position requires the incumbent to hold a current and valid Working with Children Check.

**Please note: To be considered for this role you must have current valid work rights for Australia.**

**About the University**
The University of Melbourne is consistently ranked amongst the leading universities in the world. We are proud of our people, our commitment to research and teaching excellence, and our global engagement.

**Benefits of Working with Us**
In addition to having the opportunity to grow and be challenged, and to be part of a vibrant campus life, our people enjoy a range of rewarding benefits:

- Flexible working arrangements, generous personal, parental and cultural leave
- Competitive remuneration, 17% super, salary packaging and leave loading
- Free and subsidised health and wellbeing services, and access to fitness and cultural clubs
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