Executive Assistant

2 weeks ago

Parkville, Australia University of Melbourne Full time

**Job no**:9626584
**Location**:Parkville
**Role type**: Full time; Continuing
**Department**: Melbourne University Sport ( MU Sport)
**Salary**: UOM 5- $79,961-$91,844 p.a. plus 17% super (pro rata for part-time)
- Be a pivotal support to the Director and maintain the effective daily operations of the office
- Free access to all sports facilities owned by the University, including free gym membership
- Salary range, 17% super, benefits and a flexible hybrid work environment

**About the Role**
This is a fantastic opportunity for an Executive Assistant who thrives in constant interaction with internal and external stakeholders. As the pivotal support for our Director, MU Sport, you’ll be at the heart of maintaining the effective daily operations of the Director’s office. You’ll provide professional service to the Director and maintain the strictest confidence, protocols and courtesies at all times. This role offers a unique chance to build your own network with various stakeholders while implementing the approved office procedures and practices.

Your responsibilities will include:

- Provide administrative support to the Director, including correspondence, diary management, distribution of information, answering requests and maintaining files
- Expert calendar management, using initiative to resolve any conflicts and exercising judgment on priorities and ensuring priorities are always met and proactively considering and managing forward planning of critical events
- Develop itineraries, plan logistics, conference registrations and travel bookings
- Provide secretariat and administrative support for committees, boards and other meetings that may include scheduling, coordination and registration of participants and minute-taking

**Who we are looking for**
We're searching for a professional Executive Assistant who demonstrates strong verbal and written communication skills. You'll be adept at prioritising daily tasks and meeting deadlines under general direction. Your high level of self-motivation and proactive approach will play a pivotal role in fostering a vibrant and dynamic work environment.

You will also have:

- A relevant qualification and/or experience in administrative and secretariat functions
- High level of administrative and secretariat skills
- High level of IT skills or ability to learn new systems quickly

For further information regarding responsibilities and requirements please refer to the attached PD.
- To ensure the University continues to provide a safe environment for everyone, this position requires the incumbent to hold a current and valid Working with Children Check._

**This role requires current valid work rights for Australia.**

**Your new team - Melbourne University Sport**
Melbourne University Sport (MU Sport) is a Department of the University, reporting to the Vice-Principal (Engagement) and the Melbourne University Sport Board, and provides high-level policy, business and financial advice to the University on the development and management of sport and recreation at the University.

Sport has a special significance for the University through the performance of sporting clubs, teams and high profile athletes that enhance the reputation of the University. The vision for sport is that the University of Melbourne is the leading Australian university in sporting performance, participation and quality of facilities. MU Sport provides professional management of the fitness, sports and recreation facilities, programs and activities of the University and works closely with all stakeholders and external strategic partners in delivering sport and physical recreation opportunities for the University community in accordance with strategic and operational plans.

**What we offer you**
We offer the opportunity to be part of a vibrant community and enjoy a range of benefits including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses. For more information check out our benefits page

**The University of Melbourne**
We’re tightly connected with community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.

**Be yourself**
The University of Melbourne values the unique backgrounds, experiences and contributions that each person brings to our community and welcomes and celebrates diversity. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information please visit our Diversity and Inclusion page.

**Aboriginal and Torres Strait Islander Applicants**

We recognise that reconcil

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