Executive Assistant to Faculty Executive Director

2 weeks ago

Parkville, Australia University of Melbourne Full time

About the Role


The Executive Assistant supports the Faculty Executive Director with diary management, correspondence, and travel arrangements. They also assist other Faculty Executive members and contribute to the professional services team, requiring high discretion, professionalism, and a proactive approach.

Your responsibilities will include:

Proactive diary management for the FED, including the coordination of appointments and meetings, room bookings and catering, demonstrating sound judgement on prioritisation. This will also involve the coordination and organisation of travel. Provide exceptional administrative support to ensure the effective and orderly day-to-day running of the Office.  Liaise extensively and assist to build relationships, on behalf of the Office of the Dean with other parts of the University and with external bodies. Maintain a sound knowledge of current University Policy and Procedures, and reliably follow these or provide compliant advice to others.

Who We Are Looking For
You will possess excellent interpersonal skills for liaising with individuals at all levels and strong organisational abilities to manage workflow and meet deadlines. Additionally, you will have effective communication skills, flexibility, and self-motivation.

You will also have:

Previous experience as an Executive and/or Administrative Assistant to a senior executive managing a range of secretariat support tasks including diary, contacts and email organisation, overseas travel, and events. Demonstrated ability to prepare briefing notes, answer correspondence, prepare agendas and minutes with a high degree of accuracy. Demonstrated ability to exercise judgement, discretion, confidentiality, and initiative at all times and to work autonomously.

For further information regarding responsibilities and requirements, please refer to the attached PD.

Please note: Visa sponsorship is not available for this position . This role requires current valid work rights for Australia.

Your New Team – “The Faculty of Science“
We have more than 150 years of experience in pioneering scientific thinking and analysis, leading to outstanding teaching and learning and offer a curriculum based on highly relevant research. We aim to train students with the knowledge and intellectual flexibility to drive the industries of tomorrow and lead across all levels of society.

We offer a range of undergraduate, honours, graduate and research degrees, enrolling more than 11,500 undergraduate and 3,750 graduate students.

We are dedicated to delivering leading transformative educational outcomes, underpinned by research, and an inclusive and inspiring student experience.

What We Offer You
 In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits, including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses. For more information, check out our benefits page

About the University of Melbourne
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.

We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require reasonable adjustments, please contact the employee listed on the first page of the Position Description found below, with an email containing your name and contact details for a confidential discussion. Please ensure your email is titled "Reasonable Adjustments Request".

Aboriginal and Torres Strait Islander Applicants
 We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.

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