Executive Support Officer

4 weeks ago

Parkville, Australia University of Melbourne Full time

**Job no**: 0034421
**Location**:Parkville
**Role type**: Full time; Continuing
**Department/School**:Faculty of Arts
**Salary**:UOM 5 - $76, 886 - $88, 312 p.a. plus 17% super
- Contribute to the effective leadership of the largest school in the Faculty of Arts
- Develop and further your career in a supportive environment that embraces diversity and individuality
- Competitive salary package with 17% super and generous personal, parental and cultural leave

The University of Melbourne would like to acknowledge and pay respect to the Traditional Owners of the lands upon which our campuses are situated, the Wurundjeri and Boon Wurrung Peoples, the Yorta Yorta Nation, the Dja Dja Wurrung People. We acknowledge that the land on which we meet and learn was the place of age-old ceremonies, of celebration, initiation and renewal, and that the local Aboriginal Peoples have had and continue to have a unique role in the life of these lands.

**About Faculty of Arts**
The Faculty of Arts at the University of Melbourne brings together leading scholars across a broad range of disciplines of study in the Humanities and Social Sciences. Our academic staff are of international standing and committed to excellence in teaching and research.

Since 1855, the Faculty has produced leaders in a wide range of fields, including government, business, creative industries and media, community and not-for
- profit organisations. The Faculty maintains strong strategic relationships with leading international universities through joint teaching collaborations, research projects and student exchange programs. Partnerships with government, not-for-profit and private organisations facilitate work integrated learning opportunities for our students and research collaboration with our researchers. The Faculty has an active and vibrant outreach program, promoting lifelong learning in the Humanities and Social Sciences.

**About the Role**
As an Executive Support Officer, you will provide high quality administrative support to the senior leadership team in the School of Culture and Communication. This includes providing executive assistance to the Head of School and governance activities such as preparation and distribution of agenda papers, minute taking and tracking of action items. You will be the main point of contact for queries relating to the Head of School and senior leadership team, and will be responsible for ensuring the efficient and diplomatic delivery of administrative services to our internal and external stakeholders at all levels.

Responsibilities include:

- Provide executive and administrative support to School meetings and committees, such as School Executive and other governance committees. This involves activities such as preparation and distribution of agenda papers, minute taking and tracking of action items
- Coordinate and support School events, including planning, risk management, promotion, and reporting.
- Establish processes and procedures to coordinate and streamline the workflows of the executive office, including ensuring high-quality record keeping practices.

**About You**
To be successful, you need to possess outstanding organisation and time management skills, and the ability to thrive in a complex policy environment. Your excellent interpersonal skills, both verbal and written, will enable you to build strong and trusted relationships with our internal and external stakeholders at all levels. Additionally, you are customer focused and committed to providing exceptional service, with a mindset of innovation and continuous improvement.

You will also have:

- Advanced skills in Microsoft Office 365 including a high-level competence in the use of Word, Outlook, Excel, PowerPoint, and SharePoint, and an ability to quickly learn new software packages
- A willingness to work independently and with others to achieve optimal outcomes for the School
- Flexibility in adapting to a changing environment

**Please note: To be considered for this role you must have current valid work rights for Australia.**

**About the University**
The University of Melbourne is consistently ranked amongst the leading universities in the world. We are proud of our people, our commitment to research and teaching excellence, and our global engagement.

**Benefits of Working with Us**
In addition to having the opportunity to grow and be challenged, and to be part of a vibrant campus life, our people enjoy a range of rewarding benefits:

- Flexible working arrangements, generous personal, parental and cultural leave
- Competitive remuneration, 17% super, salary packaging and leave loading
- Free and subsidised health and wellbeing services, and access to fitness and cultural clubs
- Discounts on a wide range of products and services including Myki cards and Qantas Club
- Career development opportunities and 25% off graduate courses for staff and their immediate families

**Be Yourself**
We value the unique backgrounds, experiences and con

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