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Event and Administration Assistant

4 weeks ago

Parkville, Australia University of Melbourne Full time

**Job no**: 0058352
**Location**:Parkville
**Role type**:Full time; Fixed term until end of Sep 2023
**Department**:Asialink
**Salary**: UOM 4 - $71,099 - $75,458 p.a. plus 17% super (pro rata for part time)

The University of Melbourne would like to acknowledge and pay respect to the Traditional Owners of the lands upon which our campuses are situated, the Wurundjeri and Boon Wurrung Peoples, the Yorta Yorta Nation, the Dja Dja Wurrung People. We acknowledge that the land on which we meet and learn was the place of age-old ceremonies, of celebration, initiation and renewal, and that the local Aboriginal Peoples have had and continue to have a unique role in the life of these lands.

**About Asialink**
Asialink is Australia's premier body promoting Australia-Asia engagement. Asialink works through increasing Asia capabilities and creating connections between Australia and Asia, and is active in education, business, the arts and diplomacy.

As part of Asialink, Asialink Business is the National Centre for Asia Capability established with a mandate from the Australian Government to help create an Asia capable workforce in Australia. Asialink Business’ major stakeholders include the Commonwealth Department of Industry, Science and Resources (DISR) and the University of Melbourne.

**About the Role**
The Advocacy & Program Management team play a significant part in driving public conversation and debate on Asia capabilities through a range of advocacy activities including and not limited to the curation of high-profile events that showcase Australian and Asian business people, politicians, business executives and community leaders.

As the Events and Administration Assistant, you will be a key member of the Advocacy and Program Management team and will support the delivery of the organisations events and partnerships programs.

This role will provide administrative support to the team and the broader Asialink Business group. It will also provide backup administrative and reception support for the broader Asialink Group, playing an important role in customer service and general office administration duties.Responsibilities include:

- Support the planning, coordination and delivery for a range of programs and events
- Support the creation and maintenance of stakeholder contact lists and database information including event invitation and attendee lists, speaker databases and key stakeholder groups
- Undertake office support services consistent with advancing the operations of Asialink Business including office administration duties, preparing expense acquittals and travel coordination.Provide backup administrative and reception support to the broader Asialink Group

**About You**
You will have demonstrated administrative, time management and prioritisation skills, and high-level attention to detail. You will have the ability to multi-task and work flexibly, as well as collaboratively as part of a high performing team.

You will also have demonstrated writing and interpersonal skills, and an ability to liaise with people at all levels.

You will also have:

- A minimum diploma level qualification in appropriate field together with at least 2 years work experience or equivalent combination of relevant experience/education/training.
- Emerging experience in supporting the delivery of events or programs, which could include conferences, seminars, private functions in face-to
- face, hybrid and online environments
- To ensure the University continues to provide a safe environment for everyone, this position requires the incumbent to hold a current and valid Working with Children Check._

**_ Please note: To be considered for this role you must have current valid work rights for Australia._**

**About the University**
The University of Melbourne is consistently ranked amongst the leading universities in the world. We are proud of our people, our commitment to research and teaching excellence, and our global engagement.

**Benefits of Working with Us**
In addition to having the opportunity to grow and be challenged, and to be part of a vibrant campus life, our people enjoy a range of rewarding benefits:

- Flexible working arrangements, generous personal, parental and cultural leave
- Competitive remuneration, 17% super, salary packaging and leave loading
- Free and subsidised health and wellbeing services, and access to fitness and cultural clubs
- Discounts on a wide range of products and services including Myki cards and Qantas Club
- Career development opportunities and 25% off graduate courses for staff and their immediate families

**Be Yourself**
We value the unique backgrounds, experiences and contributions that each person brings to our community and encourage and celebrate diversity. First Nations people, those identifying as LGBTQIA+, females, people of all ages, with disabilities and culturally and linguistically diverse people are encouraged to apply. Our aim is to create a workforce that reflects the co

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