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Administrative and Events Officer

4 months ago

Parkville, Australia University of Melbourne Full time

About the Role

Administrative and Events Officer (Education and Outreach) at OPTIMA, based in the School of Mathematics and Statistics at The University of Melbourne, plays a key role in promoting the Centre's education and outreach initiatives. 

The officer will collaborate with the Business and Operations Manager to deliver educational programs and enhance the Centre's visibility across schools, government, industry, and the broader community. This role involves organising Centre events. This position is integral to connecting OPTIMA's world-class research in industrial optimisation with diverse external audiences. 

Your responsibilities will include:

Assist in delivering the Centre's Outreach and Education events and Centre-wide events, including project and event management, and promotion of events and event logistics.  Attend meetings and take minutes for the sub-committees and the Executive committee. Promote OPTIMA research to the general public, government, industry and schools, using established channels within each of the partner universities. Deliver on the actions developed by the Centre's sub-committees to support the Centre's vision, mission and strategic objectives.  Assist in coordinating the Centre's outreach initiatives to promote the Centre to schools, policymakers, industry, peak bodies and the general public, including at the University of Melbourne and Monash University open days. Organise, administer, and attend the Centre events, including the Centre’s weekly Wednesday seminar series. Other duties as directed to ensure the success of the Centre, which includes email correspondence, administering changes to Centre membership and assisting the OPTIMA Business and Operations Manager with making updates to the OPTIMA website.

Who We Are Looking For
You will excel in this role if you have a passion for supporting and promoting educational programs. You will bring your excellent communication skills, with the ability to engage with a variety of stakeholders including schools, government, industry, and the wider community. 

You will also have:

A relevant degree with subsequent relevant experience in an educational institution or an equivalent combination of relevant experience, educational training, or extensive experience. Proven ability and experience to contribute to the ongoing development of the education and outreach programs and strategies. Proven experience in program or events management. Demonstrated appreciation of or affinity with STEM education programs and activities and a commitment to delivering quality service to event participants.

For further information regarding responsibilities and requirements, please refer to the attached PD.

Please note: Visa sponsorship is not available for this position . This role requires current valid work rights for Australia.

Your New Team – “ARC Training Centre in Optimisation Technologies, Integrated Methodologies, and Applications (OPTIMA)“
 OPTIMA is based at the University of Melbourne in Parkville, with a second node at Monash University in Clayton. OPTIMA conducts world-class research and provides training for research students working in industrial optimisation. The research program focuses on model-based and black-box optimisation methodologies relevant to a broad range of industry partner optimisation challenges. Research is conducted using a multidisciplinary approach, drawing from techniques developed in mathematics, computer science, statistics, engineering, and economics. 

What We Offer You In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits, including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses. For more information, check out our benefits page

About the University of Melbourne
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.

We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require reasonable adjustments, please contact the employee listed on the first page of the Position Description found below, with an email containing your name and contact details for a confidential discussion. Please ensure your email is titled "Reasonable Adjustments Request".

Aboriginal and Torres Strait Islander Applicants
 We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.