Administration and Events Assistant

5 days ago

Parkville, Australia University of Melbourne Full time

**Job no**: 0061698
**Location**:Parkville
**Role type**: Part-time (0.8 FTE); Continuing
**Faculty**: Science
**Department**:Melbourne Energy Institute
**Salary**: UOM 5 - $79,961 - $91,844 p.a. (pro rata) plus 17% super
- **Facilitates events, ensuring seamless coordination for impactful engagement activities.**:

- **Provides administrative support to the Institute team**:

- **Join us to support innovative clean energy research and impactful engagement**:

- **Salary packaging, subsidised health and wellbeing services, fitness and cultural clubs, Myki discounts, and a 25% discount on graduate courses to our staff and their immediate families**

**About the Role**
The Administration and Events Assistant role at the Melbourne Energy Institute (MEI), located within the University of Melbourne's Faculty of Science, involves providing crucial administrative support to the Institute's Directorate team, which includes the Director, Institute Manager, and Events Coordinator, among others. Reporting to the Institute Manager, the role ensures the smooth operation of MEI's daily functions and supports its engagement initiatives and events. Additionally, the position entails liaising with staff and students within MEI, the School of Engineering, the Faculty of Science, and the broader university community.

Your responsibilities will include:

- Preparing and processing invoices and payments.
- Reconciliation of purchasing and credit card statements.
- Assisting with human resource matters on behalf of the Director and Institute Manager, such as administering employment contracts, processing timecards, etc.
- Maintaining MEI’s SharePoint electronic filing system, in particular for administration activities such as HR and finance.
- Managing travel, accommodation and conference registrations for the Director and Program Leaders, and where reasonable, other staff including the Director’s own research staff and students.
- Provide general administrative support to Program Leaders or other key personnel
- Assisting the MEI team with event and seminar activities, such as booking rooms, organising catering, dissemination of meeting information, recording meeting and event attendees, event set up and pack down, etc.

**Who we are looking for**
You will possess excellent communication and interpersonal skills, and demonstrate the ability to interact effectively with diverse stakeholders while maintaining confidentiality. Additionally, you will showcase well-honed professional organizational skills, adeptly coordinating workflow, prioritising tasks, and meeting deadlines in a fast-paced environment, all while maintaining attention to detail.

You will also have:

- Completion of a diploma level qualification with relevant work experience, or completion of a certificate IV with relevant work experience, or an equivalent combination of relevant experience and/or education/training.
- Experience in supporting event and meeting organisation.
- A high level of proficiency in the Microsoft Office suite.

For further information regarding responsibilities and requirements please refer to the attached PD.

**Please note: Visa sponsorship is not available for this position**. This role requires current valid work rights for Australia.

**Your new team - “The Melbourne Energy Institute (MEI)“**
The Melbourne Energy Institute (MEI) delivers influential, interdisciplinary research on the transition to a clean energy system. We work with the community, industry and government on some of the world’s most pressing energy challenges. MEI has over 300 specialists across Architecture, Economics, Engineering, Health, Law, Planning, Science and Social Science. MEI researchers work together in four programs: Energy Systems; Power Generation and Transport; Heavy Industry and Resources; and Energy Materials.

MEI is one of the University’s interdisciplinary research institutes, and is administratively located within the Faculty of Science.

**What we offer you**
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits including generous leave provisions, salary packaging, health and well-being services, and discounts on graduate courses. For more information check out our benefits page

**The University of Melbourne**
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.

**Be yourself**
The University of Melbourne values the unique backgrounds, experiences, and contributions that each person brings to our community and welcomes and celebrates diversity. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities, and genders, and people of diverse ethnicity, nationality, and faith are encouraged to ap

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