Administration and Event Support Officer

1 week ago

Parkville, Australia University of Melbourne Full time

**Job no**: 0048715
**Location**:Parkville
**Role type**:Full-time; Fixed-term until 9 April 2024
**Faculty**:Faculty of Business and Economics
**Department/School**:Melbourne School of Professional and Continuing Education (MSPACE)
**Salary**:UOM 4 - $73,943 - $78,476 p.a. plus 17% super
- **Provide professional and accurate administration assistance**:

- **Join a collaborative and supportive team**:

- **Salary packaging, subsidised health and wellbeing services, fitness and cultural clubs, Myki discounts, and a 25% discount on graduate courses to our staff and their immediate families**

**About the Role**
In this role, you will provide professional and accurate administration assistance to the Project Team to enable smooth delivery of services to clients and customers. The scope of activities includes enquiry response, management support, administration associated with financial transactions and contracts, travel arrangements, and general office and operational tasks. This position will provide high level customer service to internal and external stakeholders, and is expected to quickly develop a strong understanding of the MSPACE relationships, priorities, and projects.

Your responsibilities will include:

- Providing general administrative support such as arranging building access, IT and equipment for new staff and visitors, and order stationery and equipment supplies.
- Preparing and processing invoices, reimbursements, reconciliation of purchasing cards, code corporate credit card statements, prepare standard contracts, and monitor event income and expenditure against budgets.
- Organising travel arrangements including bookings, itineraries and diaries in line with University policy and procedures.

**Who We Are Looking For**
To be considered for this position, you must have completed a diploma level qualification with relevant work-related experience, or an equivalent combination of relevant experience and/or education/training. You should have well-developed verbal and written communication skills, experience in successfully providing administrative support, and the ability to work independently and as part of a team to achieve results.

You will also have:

- Completion of a diploma level qualification with relevant work-related experience, (or completion of a certificate level qualification with work experience), or an equivalent combination of relevant experience and/or education/training.
- Attention to detail and a high level of accuracy.
- High level of proficiency in the Microsoft Office suite.

For further information regarding responsibilities and requirements, please refer to the attached PD.
- This position requires the incumbent to hold a current and _valid Working with Children Check_ to ensure the University provides a safe environment for everyone._

**Please note: Visa sponsorship is not available for this position**. This role requires current valid work rights for Australia.

**Your New Team - Melbourne School of Professional and Continuing Education (MSPACE)**
At MSPACE, we pride ourselves on our commitment to providing responsive customer service and maintaining strong relationships with our stakeholders. If you are passionate about working in a team environment to deliver high-quality projects and programs, then this could be the perfect opportunity for you.

**What We Offer You**
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits, including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses. For more information, check out our benefits page

**About the University of Melbourne**
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.

**Be Yourself**
The University of Melbourne values the unique backgrounds, experiences and contributions that each person brings to our community and welcomes and celebrates diversity. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information please visit our Diversity and Inclusion page.

**Aboriginal and Torres Strait Islander Applicants**
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.

**Join Us**
- **Resume**:

- **Cover Letter outlining your intere

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