Executive Assistant to Bt CEO

3 months ago

Sydney, Australia Westpac Banking Corporation Full time

Executive Assistant to BT CEO
- Permanent role
- Sydney based
- Excellent opportunity to join BT Financial Group as EA to CEO

**About BT**

BT is part of Westpac Group and has a 50 year history in providing wealth management services, including investment solutions, and supporting financial advisers, with a vision to enable quality financial advice to thrive.

**How will I help?**

The Executive Assistant is accountable for supporting the CEO of BT Financial Group and the Leadership Team by providing a wide range of professional administrative, operational, project and business support. This role interacts with a wide range of individuals, from senior executives, internal stakeholder and employees requiring exceptional organisational skills and an adaptable interpersonal style.

Responsibilities include but not limited to:

- Build good interpersonal relationships using strong relationship skills.
- Show flexibility with work hours and availability as needed.
- Manage inbox and calendar for the CEO, including professional and personal scheduling
- Prepare paperwork, ensuring all documentation and reading material are ready before deadlines.
- Support executive reporting, including leave balances, mandatory training, office attendance, Motivate and Voice+ completion.
- Organize monthly All-In meetings and team events, including creating meeting packs.
- Work with other EA's to organise team communications and plan events both internal and off-site
- Organise the CEO's travel logistics and activities, including accommodation and transportation
- Maintain efficient and effective physical and electronic filing systems.
- Process and reconcile pCard, invoices, and reimbursements in Coupa according to policy.
- Support the wider team with ad-hoc administrative tasks as needed.
- Brief the Heads of on relevant matters affecting the business, as required and maintain the strictest confidentiality on all issues
- Screening incoming communications - re-directing and actioning where applicable
- Assist other Heads of when their support is on leave.

**What's in it for me?**

You'll play a significant part of the future of a business that has been around for 200 years. Our purpose is to create better futures together. So, we'll back you in the development of your career, internal career prospects, and flexible working. You'll also keep learning to grow your career, backed by a fantastic team of people with a can-do, supportive structure. Whatever shape your family takes, we offer generous paid and unpaid parental leave for your nominated primary and support carers. This includes leave to organise adoptions, surrogacy, and foster care arrangements. And we continue to pay your super contributions while you take all the time you need to get your new family settled.

**What do I need?**

To be successful in this role, you will have the following knowledge, experience, expertise and/or qualifications:

- Substantial experience as an Executive Assistant for Senior Management.
- Proficient in Westpac systems and processes including PHQ, eAcademy, Coupa, UAR, and IT Service Desk is beneficial.
- Strong organizational, written, and verbal communication skills, with expertise in Microsoft Office programs.
- Attention to detail with the ability to multitask
- Excellent customer service, stakeholder management, and forward planning abilities.
- Sound analytical skills and the ability to distinguish between critical and non-critical issues while collaborating with others to achieve outcomes.

**What is it like to work there?**

At BT, we place our customers at the centre of everything we do, committed to constantly seeking ways to help our customers prepare for their best financial future. We see our people as being a key enabler of our success as we look to drive a high-performance culture, executing on our strategic priorities with pace and accuracy.

As well as competitive remuneration and a great culture, joining the BT gives you access to a wide range of employee benefits to help you manage your priorities - whether that means family life, work/life balance, ambition to grow or all the little perks in between.

We'll empower you to shape your career path. Through personalised upskilling, mentoring, and training opportunities, you're in control of where you start and how you'll grow.

As an equal opportunity employer, we are proud to have created a culture and work environment that values diversity and flexibility - and champions inclusion.

**How do I apply?**

Start here. Just click on the **APPLY or **button.

**Do you need reasonable adjustments during the recruitment process?**

Job ID 300002350708976

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