Executive Assistant to CEO

1 month ago

Sydney, Australia AtkinsRéalis Full time

We are AtkinsRéalis, a world-leading design, engineering and project management organisation. We connect people, data and technology to transform the world’s infrastructure and energy systems. Together, with our industry partners and clients, and our global team of over 37,000 consultants, designers, engineers and project managers, we can change the world.

We design and deliver major projects in both the built and natural environments across the globe. We believe that digitally enabled engineering has the power to radically improve how we live, connect, power, and protect ourselves, as well as change our relationship with our communities and our planet for the better.

Our inclusive, diverse, and energized work environment is something we take pride in. We foster an open culture founded on our core values**:Safety, Integrity, Innovation, Collaboration, and Excellence**.

**Role Summary**

The Executive Assistant will be a key partner to the CEO, offering high-level support while also assisting our national Senior Leadership Team. This role provides an exciting opportunity within a global organisation for a proactive and self-motivated Executive Assistant to collaborate with international teams, managing and coordinating critical projects across multiple countries on behalf of the CEO.

Based from either Sydney or Brisbane, the key responsibilities will include:

- Provide comprehensive and support to the CEO, including complex calendar management and travel planning (both domestic and international).
- Coordinate and manage critical projects across multiple countries on behalf of the CEO.
- Facilitate communication between the CEO and other internal departments, as well as with key external stakeholders, to ensure smooth operations and effective collaboration.
- Organize and prioritise critical issues and required information for the CEO to facilitate efficient decision making.
- Plan and manage high-level meetings and events, including preparing agendas and ensuring follow-up on action items.
- Monitor and report on the progress of initiatives, providing analytical support.
- Communicate and handle incoming and outgoing electronic communications on behalf of the CEO.
- Review and summarise miscellaneous reports and documents; prepare background documents and outgoing mail as necessary.
- Assist the CEO and Senior Leadership Team with preparation of presentation materials.
- Compose correspondence, letters and prepare documents, PowerPoint presentations as well as management reports.
- Maintain confidentiality while handling sensitive information and decision-making.
- Lead and provide line management to administration team cross the region.
- Responsible for leading FM requirements for offices across the region.

**Desired Skills, Experience and Capabilities**
- The ability to understand business issues and how to resolve them.
- Demonstrated knowledge of how to book international travel and coordinate international meetings.
- Demonstrated relevant experience in supporting senior executives and the C Suite levels.
- Excellent calendar management skills, including the coordination of executive meetings.
- Expert knowledge of MS Office, including Word, Excel, PowerPoint, SharePoint and Outlook.
- The ability to build strong and genuine relationships and work collaboratively with internal and external stakeholders across all levels.
- Exceptionally well organised, proactive in your approach to work, with a strong ability to multi-task and prioritise a variety of complex tasks.
- Extremely detail oriented.
- Motivated self-starter who can demonstrate initiative and not require constant direction
- Strong communicator - verbal and written skills
- Ability to develop networks and connect.

**ADDITIONAL INFORMATION**

**We're not all the same and that's our greatest strength and we** believe that 'Different Makes a Difference.'** Join us and become part of a diverse community from various cultures and abilities. Our mission is to ensure that every individual feels included and has an equal voice. We are committed to being sensitive to your unique needs and aspirations.

By championing **inclusive, accessible, and sustainable design**, you’ll inspire positive change in the world around you. Together, we’re shaping a better future—one where innovation and collaboration thrive.

  • Executive Assistant to CEO

    6 months ago

    Sydney, Australia SkillsIQ Full time

    Vibrant and supportive work environment - Central CBD location - Not-for-profit packaging available This is an opportunity for you to work for a not-for-profit boutique organisation in the workforce planning and development space. In a central CBD location you will be part of a collaborative and supportive work that values its people. You will provide...

  • Executive Assistant to CEO

    6 months ago

    Sydney, Australia Simple Machines Full time

    **Job Title**: Executive Assistant to the CEO **Location**: Darlinghurst, NSW. **Travel**: Some travel could be required to New Zealand, USA, UK or Europe. **About the Role** Dive into a pivotal role at Simple Machines as an Executive Assistant, where you’ll be working directly with the CEO and a global team working with clients to unlock the future of...

  • Executive Assistant to The CEO

    6 months ago

    Sydney, Australia EST10 Full time

    **Detailed Job Description**: - $115,000 + Superannuation | Highly rated employer - Support an inspiring CEO and embark on a journey of professional and personal growth - Contemporary Sydney offices | Friendly and collaborative workplace culture **What makes this company unique?**: This is a one-of-a-kind opportunity to join a prestigious Australian...

  • Executive Assistant to CEO

    2 months ago

    Sydney, Australia Boutique Consulting Full time

    Admin / Secretarial / Office Support Executive Assistant Sydney Permanent / Full Time 23/10/2024 Scaled for growth - this is an up and coming finance company making a mark Collborative, fast paced enviornment with incredible perks $140,000 + Super + bonus + onsite parking | Inner west location About the companyBoutique has partnered with a...

  • Executive Assistant to CEO

    3 weeks ago

    Sydney, Australia Boutique Consulting Full time

    26/11/2024 Scaled for growth - this is an up and coming finance company making a mark Collborative, fast paced enviornment with incredible perks $150,000 + Super + bonus + onsite parking | Hombush location About the companyBoutique has partnered with a leading member-owned financial institution committed to delivering exceptional financial services. It is...

  • Executive Assistant to CEO

    6 months ago

    Sydney, Australia EST10 Full time

    **Detailed Job Description**: - $120,000 - $140,000 + Superannuation | Imminent to immediate availability required | Temp to Perm! - Join the SLT & facilitate strategic, cross functional support by utilising your business acumen - A hands on, highly collaborative role, perfect for a seasoned EA with a love for agile environments! **What makes this company...

  • Executive Assistant to CEO

    6 months ago

    Sydney, Australia Coates Group Full time

    **Be Part of Our Next Chapter** For over almost 60 years, our solutions have enabled impactful connections between some of the world’s leading brands and their customers. And while we’ve already done a lot of work we’re proud of, we’re just getting started! We’re a global technology company focused on creating dynamic, smart, personalised and...

  • Executive Assistant to the CEO

    2 weeks ago

    Sydney, Australia Beaumont People Full time

    About the Role  Australia's National Research Organisation for Women's Safety (ANROWS) is a not-for-profit organization dedicated to advancing the safety and well-being of women and children in Australia. It plays a key role in supporting research, policy development, and initiatives aimed at preventing and addressing violence against women and...

  • Executive Assistant to CEO

    4 months ago

    Sydney, Australia Finstro Full time

    Finstro has been solving financial challenges within B2B Trade finance since 2012 and served global businesses with over $1 billion in Trade Payments. Finstro provides a complete cashflow management platform, enabling customer and supplier payments and providing innovative credit-based solutions to help businesses grow. We are the solution to pay and get...

  • Executive Assistant, CEO Office

    6 months ago

    Sydney, Australia Insignia Financial Full time

    Executive Assistant, CEO Office **The Role** The internal job title for this role is Business Support Manager, CEO Office. **Key Responsibilities**: - End-to-end diary management for the CEO - Booking and scheduling travel for the CEO, including coordination of approvals and preparation of itineraries. - Processing of expense claims for payment, adhering...

  • Executive Assistant Director

    3 weeks ago

    Sydney, New South Wales, Australia Executive Full time

    Company OverviewWe are Wavemaker, a leading media agency that believes in positively provoking growth for our clients, people, and partners. With over 250 professionals across six offices in Australia and New Zealand, we strive to shape decisions and experiences through media, content, and technology.As part of GroupM and WPP, the largest media buying...

  • Executive Assistant to Founder and CEO

    6 months ago

    Sydney, Australia Cover Genius Full time

    **The Company** Our team and products have been recognized with dozens of awards including by the Financial Times which ranked Cover Genius as the #1 fastest-growing company in APAC in 2020. Our diverse team across 20+ countries and many language groups commit itself to diverse cultural programs, in particular “CG Gives” which makes social entrepreneurs...

  • Executive Assistant to CEO

    4 weeks ago

    Sydney, Australia Knight Frank Full time

    About us: At Knight Frank we’re passionate about property, but it takes more than passion to make us the world’s most successful privately-owned property agency and consultancy. With a 125-year heritage, we are part of a global property powerhouse dedicated to providing our clients the best advice across commercial and residential property...

  • Executive Assistant to CEO

    7 months ago

    Sydney, Australia MJD Recruitment Full time

    EA to CEO - Salary up to $110,000 + super! - CBD location Working with a leading corporate finance and advisory firm, this fast-moving and ever-growing business is seeking an experienced and proactive Executive Assistant to support the CEO in all areas of the business. Although this role will be fast-paced, it will offer flexibility where your office...

  • Executive Assistant/coordinator to CEO Cbd

    6 months ago

    Sydney, Australia Gough Recruitment Full time

    Executive Assistant/Coordinator to CEO/HoO - Great opportunity to step up in your career! This is an incredible opportunity to join the head office of a leading franchise network. Currently seeking an executive assistant/coordinator, you will be supporting the CEO and Head of Operations with day to day admin and diary management. **The Role**: Monday to...

  • Executive Assistant/coordinator to CEO Cbd

    6 months ago

    Sydney, Australia Gough Recruitment Full time

    Executive Assistant/Coordinator to CEO/HoO - Great opportunity to step up in your career! **The Client**: This international brand has been operating for over 100 years. The group specialises in residential, commercial, rural and off the plan projects. With over 1000 offices nationally this is an incredible opportunity to join the NSW head office of a...

  • Executive Assistant to Bt CEO

    3 months ago

    Sydney, Australia Westpac Banking Corporation Full time

    Executive Assistant to BT CEO - Permanent role - Sydney based - Excellent opportunity to join BT Financial Group as EA to CEO **About BT** BT is part of Westpac Group and has a 50 year history in providing wealth management services, including investment solutions, and supporting financial advisers, with a vision to enable quality financial advice to...

  • Executive Assistant to CEO

    6 months ago

    Sydney, Australia The Workplace Gender Equality Agency Full time

    The Executive Assistant provides administrative support to the Chief Executive Officer. It is a critical position that requires sound judgement, attention to detail and outstanding organisational and communication skills. To succeed in this role, you will be a proactive problem solver with a flexible attitude and the ability to manage competing and changing...

  • Executive Assistant to CEO

    4 weeks ago

    Sydney, New South Wales, Australia Boutique Consulting Full time

    About the RoleWe are seeking a highly skilled and experienced Executive Assistant to support our CEO in a dynamic and growth-oriented finance company based in Sydney.As an Executive Assistant, you will play a key role in managing business operations, handling high-level communications, and facilitating important meetings. Your primary responsibility will be...

  • Personal Assistant to CEO

    1 week ago

    Sydney, Australia a+ design group Full time

    **Your Next Career Step** Are you ready for a new challenge? Join our award-winning architecture firm as an Personal Assistant to CEO in Sydney! We’re seeking someone with a **bubbly, approachable personality** who brings warmth and a **can-do attitude** to every task. If you have **proven experience in executive assistance and administrative...