Executive Assistant to CEO

1 week ago

Sydney, Australia AtkinsRéalis Full time

We are AtkinsRéalis, a world-leading design, engineering and project management organisation. We connect people, data and technology to transform the world’s infrastructure and energy systems. Together, with our industry partners and clients, and our global team of over 37,000 consultants, designers, engineers and project managers, we can change the world.

We design and deliver major projects in both the built and natural environments across the globe. We believe that digitally enabled engineering has the power to radically improve how we live, connect, power, and protect ourselves, as well as change our relationship with our communities and our planet for the better.

Our inclusive, diverse, and energized work environment is something we take pride in. We foster an open culture founded on our core values**:Safety, Integrity, Innovation, Collaboration, and Excellence**.

**Role Summary**

The Executive Assistant will be a key partner to the CEO, offering high-level support while also assisting our national Senior Leadership Team. This role provides an exciting opportunity within a global organisation for a proactive and self-motivated Executive Assistant to collaborate with international teams, managing and coordinating critical projects across multiple countries on behalf of the CEO.

Based from either Sydney or Brisbane, the key responsibilities will include:

- Provide comprehensive and support to the CEO, including complex calendar management and travel planning (both domestic and international).
- Coordinate and manage critical projects across multiple countries on behalf of the CEO.
- Facilitate communication between the CEO and other internal departments, as well as with key external stakeholders, to ensure smooth operations and effective collaboration.
- Organize and prioritise critical issues and required information for the CEO to facilitate efficient decision making.
- Plan and manage high-level meetings and events, including preparing agendas and ensuring follow-up on action items.
- Monitor and report on the progress of initiatives, providing analytical support.
- Communicate and handle incoming and outgoing electronic communications on behalf of the CEO.
- Review and summarise miscellaneous reports and documents; prepare background documents and outgoing mail as necessary.
- Assist the CEO and Senior Leadership Team with preparation of presentation materials.
- Compose correspondence, letters and prepare documents, PowerPoint presentations as well as management reports.
- Maintain confidentiality while handling sensitive information and decision-making.
- Lead and provide line management to administration team cross the region.
- Responsible for leading FM requirements for offices across the region.

**Desired Skills, Experience and Capabilities**
- The ability to understand business issues and how to resolve them.
- Demonstrated knowledge of how to book international travel and coordinate international meetings.
- Demonstrated relevant experience in supporting senior executives and the C Suite levels.
- Excellent calendar management skills, including the coordination of executive meetings.
- Expert knowledge of MS Office, including Word, Excel, PowerPoint, SharePoint and Outlook.
- The ability to build strong and genuine relationships and work collaboratively with internal and external stakeholders across all levels.
- Exceptionally well organised, proactive in your approach to work, with a strong ability to multi-task and prioritise a variety of complex tasks.
- Extremely detail oriented.
- Motivated self-starter who can demonstrate initiative and not require constant direction
- Strong communicator - verbal and written skills
- Ability to develop networks and connect.

**ADDITIONAL INFORMATION**

**We're not all the same and that's our greatest strength and we** believe that 'Different Makes a Difference.'** Join us and become part of a diverse community from various cultures and abilities. Our mission is to ensure that every individual feels included and has an equal voice. We are committed to being sensitive to your unique needs and aspirations.

By championing **inclusive, accessible, and sustainable design**, you’ll inspire positive change in the world around you. Together, we’re shaping a better future—one where innovation and collaboration thrive.

  • Executive Assistant to CEO

    1 month ago

    Sydney, New South Wales, Australia Keegan Adams Full time

    Executive Assistant to CEO OpportunityWe are seeking a highly skilled and experienced Executive Assistant to join our team at Keegan Adams. As an Executive Assistant to the CEO, you will play a critical role in driving business growth and efficiency, ensuring the CEO's time is dedicated to high-priority tasks and strategic initiatives.Key...

  • Executive Assistant to CEO

    4 weeks ago

    Sydney, New South Wales, Australia JLL Full time

    JLL is shaping the future of real estate for a better world.We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers, and find a place where they belong.As the Executive Assistant to the CEO, Australia & New Zealand, you will play a pivotal role in providing executive-level administrative and strategic...

  • Executive Assistant to CEO

    1 month ago

    Sydney, New South Wales, Australia JLL Full time

    Unlock Your Potential with JLLWe're shaping the future of real estate for a better world, and we need talented individuals like you to help us achieve our goals. As the Executive Assistant to the CEO, Australia & New Zealand, you'll play a pivotal role in providing executive-level administrative and strategic support.About the Role:As a key member of our...

  • Executive Assistant to CEO

    3 weeks ago

    Sydney, New South Wales, Australia Boutique Consulting Full time

    About Boutique ConsultingBoutique Consulting has partnered with a leading member-owned financial institution committed to delivering exceptional financial services. It is renowned for its commitment to ethical banking, sustainable practices, and customer-centric service.Your RoleAs the Executive Assistant to the CEO, you will play a key role in supporting...

  • Executive Assistant to CEO

    3 weeks ago

    Sydney, New South Wales, Australia Boutique Consulting Full time

    About the RoleThe Executive Assistant to the CEO will play a pivotal role in supporting the CEO and senior leadership by managing business operations, allowing the CEO to focus on strategic initiatives. This role provides an opportunity to work closely with the executive team, handling high-level communications and facilitating important meetings.Key...

  • Executive Assistant to CEO

    5 months ago

    Sydney, Australia Simple Machines Full time

    **Job Title**: Executive Assistant to the CEO **Location**: Darlinghurst, NSW. **Travel**: Some travel could be required to New Zealand, USA, UK or Europe. **About the Role** Dive into a pivotal role at Simple Machines as an Executive Assistant, where you’ll be working directly with the CEO and a global team working with clients to unlock the future of...

  • Executive Assistant to CEO

    5 months ago

    Sydney, Australia SkillsIQ Full time

    Vibrant and supportive work environment - Central CBD location - Not-for-profit packaging available This is an opportunity for you to work for a not-for-profit boutique organisation in the workforce planning and development space. In a central CBD location you will be part of a collaborative and supportive work that values its people. You will provide...

  • Executive Assistant

    5 months ago

    Sydney, Australia ACRWORLD Full time

    $100,000-$120,000+ Super - Leading Commerical Fit Out Co. - Executive Assistant to CEO - Leading Commerical Fit Out Co. - $100,000-$120,000 + Super - Support to CEO **About Them**: Working for a leading commercial fit out co located in the heart of Alexandria! This fast paced rapidly growing construction company are looking for an experienced Executive...

  • Executive Assistant to CEO

    4 weeks ago

    Sydney, New South Wales, Australia Boutique Consulting Full time

    About the RoleWe are seeking a highly skilled and experienced Executive Assistant to support our CEO and senior leadership team. As a key member of our team, you will play a critical role in managing business operations, facilitating important meetings, and handling high-level communications.Key ResponsibilitiesAct as the primary contact for the CEO,...

  • Executive Assistant to CEO

    4 weeks ago

    Sydney, New South Wales, Australia Keegan Adams Full time

    Drive Business Growth and EfficiencyAs an Executive Assistant to the CEO, you will play a key role in driving business growth and efficiency. Your responsibilities will include organizing and prioritizing the CEO's time, ensuring they are prepared for meetings, and maintaining relationships with key stakeholders.Key Responsibilities:Organize and prioritize...

  • Executive Assistant to The CEO

    5 months ago

    Sydney, Australia EST10 Full time

    **Detailed Job Description**: - $115,000 + Superannuation | Highly rated employer - Support an inspiring CEO and embark on a journey of professional and personal growth - Contemporary Sydney offices | Friendly and collaborative workplace culture **What makes this company unique?**: This is a one-of-a-kind opportunity to join a prestigious Australian...

  • Executive Assistant to CEO

    4 weeks ago

    Sydney, Australia Boutique Consulting Full time

    Admin / Secretarial / Office Support Executive Assistant Sydney Permanent / Full Time 23/10/2024 Scaled for growth - this is an up and coming finance company making a mark Collborative, fast paced enviornment with incredible perks $140,000 + Super + bonus + onsite parking | Inner west location About the companyBoutique has partnered with a...

  • Executive Assistant to CEO

    4 weeks ago

    Sydney, New South Wales, Australia Gough Recruitment AU Full time

    Job Title: Executive Assistant to CEOWe are seeking a highly skilled and experienced Executive Assistant to join our team at Gough Recruitment AU. As the right-hand person to our CEO, you will play a critical role in ensuring the smooth operation of our office and supporting our team in achieving their goals.Key Responsibilities:Provide administrative...

  • Executive Assistant to CEO

    5 months ago

    Sydney, Australia EST10 Full time

    **Detailed Job Description**: - $120,000 - $140,000 + Superannuation | Imminent to immediate availability required | Temp to Perm! - Join the SLT & facilitate strategic, cross functional support by utilising your business acumen - A hands on, highly collaborative role, perfect for a seasoned EA with a love for agile environments! **What makes this company...

  • Executive Assistant to CEO

    4 weeks ago

    Sydney, New South Wales, Australia MJD Recruitment Full time

    Executive Assistant to CEOMJD Recruitment is seeking an experienced Executive Assistant to support the CEO and assist with office management duties. This role offers a unique opportunity to work closely with a renowned designer and gain valuable insight into the fashion industry.Key Responsibilities:Executive Support: Calendar and email management,...

  • Executive Assistant to CEO

    1 month ago

    Sydney, New South Wales, Australia MJD Recruitment Full time

    Executive Assistant to CEO OpportunityMJD Recruitment is seeking an experienced Executive Assistant to support the CEO and assist with office management duties. This exciting role offers a unique opportunity to work closely with a renowned designer and gain valuable insight into the fashion industry.Key Responsibilities:Executive Support: Provide calendar...

  • Executive Assistant to CEO

    1 week ago

    Sydney, New South Wales, Australia SNC Lavalin Full time

    We are AtkinsRéalis, a world-leading design, engineering and project management organisation. We connect people, data and technology to transform the world's infrastructure and energy systems. We believe that digitally enabled engineering has the power to radically improve how we live, connect, power, and protect ourselves, as well as change our...

  • Executive Assistant to CEO

    5 months ago

    Sydney, Australia Sharp & Carter Full time

    Inital two month contract with possible permanent! - Walsh Bay location | Competitive hourly rate - dynamic and fun environment | Work with a team of Executive Assistsants **About the role**: The Executive Assistant will provide experienced high-level secretarial support, demonstrating sound judgement, providing strategic partnership and appropriately...

  • Executive Assistant to CEO

    5 months ago

    Sydney, Australia Coates Group Full time

    **Be Part of Our Next Chapter** For over almost 60 years, our solutions have enabled impactful connections between some of the world’s leading brands and their customers. And while we’ve already done a lot of work we’re proud of, we’re just getting started! We’re a global technology company focused on creating dynamic, smart, personalised and...

  • Executive Assistant to the CEO

    4 weeks ago

    Sydney, New South Wales, Australia Xero Full time

    About the RoleThis is a Senior Executive Business Support role with Xero, a leading company in AU, offering an amazing opportunity to join a rapidly growing team.As Senior Executive Business Support, you will provide exceptional administrative support to the Manager of the CEO Office, ensuring the smooth management of daily operations and enabling the team...