Executive Assistant, CEO Office

6 months ago

Sydney, Australia Insignia Financial Full time

Executive Assistant, CEO Office

**The Role**

The internal job title for this role is Business Support Manager, CEO Office.

**Key Responsibilities**:

- End-to-end diary management for the CEO
- Booking and scheduling travel for the CEO, including coordination of approvals and preparation of itineraries.
- Processing of expense claims for payment, adhering to expenses policies and procedures
- Analysis and processing of invoices
- Coordinating the Business Support Managers who support each of the Executives to ensure there is strong alignment and information sharing across the group
- Organisation of Executive Team meetings and offsites, including booking rooms and locations, catering, and helping support preparation of agenda
- Supporting the CEO with meeting requirements
- Provide ad hoc assistance to Directors in relation to meeting bookings or logistics
- Assisting with the preparation of correspondence from the CEO
- Maintenance, preparation and filing of documentation.
- Assisting with special project as appropriate
- Collecting and preparing information for meetings
- Assisting the Executive Team with ad hoc queries
- General administrative duties as required

**To be successful in this role you will possess**:

- 10+ years of hands-on, solution focused business support experience and be accustomed to a busy and diverse role.
- Background in executive support for senior leadership.
- Higher School Certificate or equivalent secondary school qualification. Business degree (or similar) preferred but not essential.
- Tech savvy with strong skills in Office Suite.
- Exceptional relationship and communication skills with a high level of discretion and sensitivity when dealing with confidential matters.
- Strong verbal and written communication abilities and attention to detail
- Strong business acumen with ability to make sound judgement and quick decisions.
- Experience in working in complex businesses undergoing significant transformation and remediation.
- Ability to work effectively within the organisation's complex decision making and organisational structures.
- Proactive approach in managing deadlines and seeking ways to add value.
- Team player with excellent time and project management skills and the ability to successfully manage multiple projects at one time.
- Proven ability to plan, define, manage and deliver projects/programs and communications in a timely and effective manner.
- Demonstrated skill & experience in building trusted relationships.
- Strong personal integrity, determination and resilience.
- Excellent problem-solving skills.
- Articulate, confident, calm under pressure and possess strong change management skills.

**Benefits**
- Development opportunities at an ASX top 200 company
- A professional, supportive and friendly culture
- A range of corporate and lifestyle benefits

**The Business**

Insignia Financial is one of Australia's leading wealth management organisations, undertaking a rapid and exciting transformation. The Insignia Financial group has been helping Australians secure their future since 1846. Over the decades, we have grown substantially to become a leading provider of quality financial services and are listed on the Australian Securities Exchange in the ASX top 200 (ASX: IFL).

**To Apply**

Please submit your resume with a covering letter by clicking on "."

Applicants will be required to provide evidence of their eligibility to work in Australia, and at a minimum be required to undertake police and basic credit checks as a condition of employment.

Job ID 7272

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