Administration Coordinator

2 months ago

Bellevue Hill, Australia Cranbrook School Full time

**Position Vacant**

**ADMINISTRATION COORDINATOR - FACILITIES**
**FULL-TIME, PARENTAL LEAVE CONTRACT, COMMENCING DECEMBER 2024
**Cranbrook School is seeking an experienced and energetic Administration Coordinator to
join the Facilities team on a nine-month maternity leave contract to commence 9
December 2024.

**ABOUT THE POSITION**

Based at the Senior School campus in Bellevue Hill, the Administration Coordinator is a key
member of the School’s Facilities team.

This is a busy and key administrative role in a dynamic educational setting, with duties
including the provision of support to the Facilities management team; being a first point of
contact for vendor, contractor, staff and parent enquiries; preparation of invoices for
approval; raising and tracking purchase orders for furniture and equipment; obtaining
quotations for works, goods and services; providing secretariat support to the Work, Health
& Safety Committee; managing the School vehicle booking system; maintaining the vehicle
servicing schedule including managing insurance claims and coordination of repairs;
coordinating visitor parking; managing the School Access System register of keys and ID
cards; managing the door/alarm access and surveillance system; and managing the Senior
School bell system and signage.

**ABOUT YOU**

You are a highly organised, self-motivated administration professional with excellent
attention to detail. A collaborative and personable team player, you thrive in a busy
environment and are able to effectively plan and prioritise tasks to meet deadlines.

You have a strong customer service focus and enjoy helping people. With a positive attitude
and superior interpersonal skills, you have the ability to engage with people in all areas of
the School.

You have an understanding of security systems, CCTV surveillance, and maintenance
systems, and experience in dealing with contractors, suppliers, raising purchase orders and
the administration of invoices.

**SELECTION CRITERIA**
- Tertiary / TAFE qualifications in office administration or similar
- Intermediate to Advanced MS Office skills
- Demonstrated customer service skills
- Excellent verbal and written communication skills
- Outstanding organisational skills
- Ability to develop and maintain strong relationships with a broad range of
- stakeholders
- Ability to prioritise tasks to meet changing circumstances
- Current unrestricted NSW Drivers Licence
- A firm commitment to safeguarding and promoting the welfare of children
- A demonstrated understanding of child safety and appropriate behaviours when

engaging with children.

Previous experience in a similar role and an interest in the education sector will be
advantageous.

**CLOSING DATE: Friday 1 November 2024**

**HOW TO APPLY**

Applications should include a resume and a
cover letter addressing the selection criteria
and reasons for your interest in the position.
Details of at least three referees will be
requested from the successful applicant.

**ABOUT CRANBROOK SCHOOL**

Cranbrook is an Anglican, independent day
and boarding school, Pre-school to Year 12.

Our vision is to be a world class school which
encourages and enables all of our students
to explore, enjoy and fulfil their potential.
We lead our students to discover and make
the most of their talents, to thrive in, and
love the pursuit of, excellence. As a school
we energise the educational environment by
offering a rich and distinctive schooling both
within and beyond the curriculum and give
powerful pastoral support. Cranbrook builds
resilience and confidence so that each
student can face the challenges of the
twenty-first century with personal
confidence, intellectual versatility, academic
hunger and optimism.

Cranbrook is an International Baccalaureate
(IB) World School, and is accredited as an IB
Continuum School, offering the PYP, MYP
and IB Diploma Programme.

Cranbrook School is a child safe
organisation. We actively promote the safety
and wellbeing of all students and are
committed to protecting our students from
abuse and harm.

**WORKING WITH CHILDREN CHECK,**
**VACCINATION AND WORKING RIGHTS**

The successful applicant for this position will
be required to hold a current NSW Working
with Children Check clearance and be fully
vaccinated with a COVID-19 vaccine.

Applicants must be an Australian citizen or
permanent resident or hold a visa with
appropriate working rights.

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