Executive Assistant

2 months ago

Bellevue Hill, Australia Fair Work Ombudsman Full time

APS Level 4 Opportunity
- Position available in Sydney

We are seeking an Executive Assistant to support our Sydney based Executive Director - People and Internal Communications, Simon Delamont. This opportunity is available in our Sydney CBD office, either full-time or part-time.

**About the role**

You will play an important role in providing a high level of customer-focussed support and coordination to the Executive Director, People and Internal Communications to ensure work priorities are achieved in a timely manner in a diverse work environment. You will co-ordinate a very busy day-to-day schedule of meetings and deliverables for the Executive Director, whilst also providing administrative support for the Branch. You will report directly to the Executive Director and will be one of the primary contacts that stakeholder will have with the Branch.

To be successful in this role you will have excellent administrative and organisational skills and be a strong communicator. You will have the ability to work both autonomously and as part of a team, demonstrate initiative and respond to changing and competing demands.
You will bring an exceptional level of customer service, professionalism, integrity and discretion to all your interactions with colleagues and our stakeholders.

**About the OFWO**

The Office of the Fair Work Ombudsman (OFWO) is an independent statutory office established by the Fair Work Act 2009 (Fair Work Act). Our functions outline the responsibilities we have as set by the Fair Work Act and other legislation to achieve our purpose:

- provide education, assistance, advice and guidance to employers, employees, outworkers, outworker entities and organisations
- promote and monitor compliance with workplace laws
- inquire into and investigate breaches of the Fair Work Act
- take appropriate enforcement action
- perform our statutory functions efficiently, effectively, economically and ethically.

**What our employees say about us**

We are one of the most engaged and high performing agencies in Australia; consistently scoring above average on employee engagement and wellbeing when surveyed against other APS agencies.

**What we offer you**

We provide a diverse, inclusive and supportive work environment with access to:

- Great training and development opportunities
- Generous leave and flexible working arrangements
- Our Employee Assistance Program (EAP), a free counselling service for you and your family
- A competitive salary, plus 15.4% superannuation
- Rewards and recognition initiatives

**We Value Diversity**

**Eligibility**
- To be eligible for employment with the OFWO you must be an Australian citizen.

**Typical Duties**

The duties of this role include, however, are not limited to:

- Monitoring and managing the Executive’s inbox and calendar, and a comprehensive deliverables list, assisting with triaging and identifying delivery risks.
- Building and maintaining strong working relationships and rapport with key stakeholders, including the Senior Leadership group, the People and Internal Communications Branch and other Executive Assistants.
- Exercising exceptional professional judgement and using a common-sense approach when dealing with issues, problems, confidential and sensitive matters, ensuring diplomacy and strong discretion.
- Undertaking administrative tasks to support the Branch, including maintaining organisational charts, mailing lists, leave schedules and other reporting tasks as required.
- Working under limited guidance and acting as a point of contact in liaising with internal and external stakeholders to action requests, coordinating activities and progressing projects.
- Financial management activities (e.g. credit card reconciliations, purchases, assisting with procurement) and arranging domestic travel arrangements

**Selection Criteria**
- excellent organisational skills with the ability to plan and manage your workload, proactively select methods that resolve issues as they arise or seek guidance when required
- excellent communication skills, both oral and written
- the ability to demonstrate to build and maintain productive working relationships with stakeholders
- exceptional attention to detail, with the ability to take responsibility for accurate completion of work
- the ability to prioritise tasks and adjust to meet changing work demands and circumstances
- sound judgement, integrity and discretion; maintaining confidentiality and privacy is an essential requirement
- proficiency with Microsoft 365, to produce documents, presentations and worksheets, and collaborate across the branch and agency.

Applicant Information Kit 2023 Opens in new window

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