Event Coordinator

7 months ago

Sydney, Australia Gartner Full time

**Description**:
**Role Purpose**

Conference planner with responsibility over exhibit operations, service delivery and sponsorship fulfillment for Gartner’s global conference portfolio. Responsible for the development, management and execution of various conference elements relating to exhibits and sponsorship.

**Primary Responsibilities**
- Lead operational delivery of all exhibitor elements across multiple B2B in-person and virtual conferences including **project management **, floor plan management, digital event platform management, financial management (forecasting, budgeting and reconciliation), staff planning and production scheduling.
- Develop, maintain and improve **exhibit floor plans **to maximize revenue opportunities and engagement.
- Manage **conference budgets **with direct responsibility for all costs associated with exhibitor fulfillment and delivery; produce accurate monthly forecasts and manage expenses effectively.
- Attend conferences as the **onsite lead **for in-person and virtual exhibit delivery including managing the production schedule, conference staff and liaising with agency partners and vendors.
- Develop and maintain accuracy of **exhibit inventory **of sellable products to ensure maximize revenue per conference considering new opportunities, capacity restrictions and value to support product positioning in the marketplace.
- **Analyze data **to develop metrics-driven exhibitor retention and attendee engagement strategy to determine best course of action on various conference elements.
- Manage and **maintain online client-facing portal **that holds all logístical information and deadlines for exhibitors ensuring best possible experience for clients.
- Anticipate and react to client requests with a **service focus **that delivers exceedingly high value to drive exhibitor retention.
- Partner with Exhibit Operations leadership team on projects by providing feedback and maximize output to scale the business.
- Liaise with key conference partners and team members (internal and external) to ensure successful conference execution; build and **maintain good relationships **by establishing trust and a working partnership.

**Education**
- Bachelor’s Degree or higher

**Professional Experience**
- 2+ Years Event Management, Experiential Marketing, Event Marketing and/or Tradeshow Management
- Proven event operational skills including production schedules, budget management and event staffing
- Project management experience on detailed programs with multiple variables and dependencies
- Proven experience in managing agency and vendor partners

**Key Competencies/ Knowledge, Skills & Abilities**
- Strong interpersonal and relationship building skills especially with senior level professionals, cross-functionally and with agency partners
- Creative, innovative and strategic thinker with a strong **attention to detail**:

- Strong financial management skills
- Motivated team player with desire to learn and grow
- Excellent written/oral communication and presentations skills
- Effective problem solving, time management and organization skills
- Demonstrated ability to adapt, implement and manage change and strive for continuous improvement
- Ability to thrive in high pressure situations

LI-MA2

**Who are we?**

At Gartner, Inc. (NYSE: IT), we deliver actionable, objective insight that drives smarter decisions and stronger performance on an organization’s mission-critical priorities. We’ve grown exponentially since our founding in 1979 and we're proud to have over 19,500 associates globally that support over 15,000 client enterprises in more than 100 countries.

**What makes Gartner a great place to work?**

Our teams are composed of individuals from different geographies, cultures, religions, ethnicities, races, genders, sexual orientations, abilities and generations. We believe that a diversity of experiences makes us stronger—as individuals, as communities and as an organization. That’s why we're recognized worldwide as a great place to work year after year. We've been recognized by Fortune as one of the World’s Most Admired Companies, named a Best Place to Work for LGBTQ Equality by the Human Rights Campaign Corporate Equality Index and a Best Place to Work for Disability Inclusion by the Disability Equality Index. Looking for a place to turn your big ideas into reality? Join #LifeAtGartner

**What we offer**:
Our people are our most valuable asset, so we invest in them from Day 1. When you join our team, you’ll have access to a vast array of benefits to help you live your life well. These resources are designed to support your physical, financial and emotional well-being. We encourage continued personal and professional growth through ongoing learning and development opportunities. Our employee resource groups, charity match and volunteer programs keep you connected to your internal Gartner community and causes that matter to you.

The policy of Gartner is to prov

  • Events Coordinator

    7 months ago

    Sydney, Australia Apex Event Recruitment Full time

    Immediately Available Permanent Role - Sydney, NSW - Salary $70,000 - $80,000 plus super **The Company**: This sensation National Association prides itself on providing their members with the most up-to-date industry information, a robust events program, and a voice to shape their industry. Their diverse events program features a range of events to support,...

  • Event Coordinator

    11 hours ago

    Sydney, Australia Apex Event Recruitment Full time

    Immediately Available Permanent Role - Sydney Location - $65K - $75K plus super **The Company**: A global corporate business with a huge reach is looking for their next events team member. The business has loads of different internal divisions and the role will manage creative events for these divisions and internal clients. With a great well established...

  • Event Coordinator

    7 months ago

    Sydney, Australia Apex Event Recruitment Full time

    Immediately Available Permanent Role - Sydney, NSW - Salary $70,000 - $80,000 plus super **The Company**: Bespoke event management agency is looking for an Event Coordinator to assist the Event Producer in the management of client events, creative concepts and the execution of client events. With a great team of long established employees, this role is due...

  • Event Operations Coordinator

    7 months ago

    Sydney, Australia Apex Event Recruitment Full time

    Immediately Available Permanent Role - Northern Beaches, Sydney - Salary $70,000 - $80,000 plus super **The Company**: This world-class Events Agency organises and creates a wide variety of large scale Exhibitions, Trade Shows, Fairs and Events. They are looking for an experienced Event Operations Coordinator to join their team to assist with the...

  • Event Coordinator

    1 day ago

    Sydney, Australia Apex Event Recruitment Full time

    Immediately Available Permanent Role - Sydney, NSW - Salary $65,000 - $75,000 plus super **The Company**: This company is one of Australia's leading providers of Conference, Event, Incentive, and Travel Management. This boutique event management agency specialises in both domestic and international conferences, incentives and events. They are looking for an...

  • Events and Education Coordinator

    7 months ago

    Sydney, Australia Apex Event Recruitment Full time

    Immediately Available 3-4 Month Contract Role - Sydney, NSW - Salary $65,000 - $75,000 plus super pro rata **The Company**: This Association is passionate about the environment and sustainability. The Association has over 600 members across the country. They are looking for an Events and Education Coordinator to come on board for a short-term contract to...

  • Event Coordinator

    7 months ago

    Sydney, Australia Apex Event Recruitment Full time

    Immediately Available Permanent Part-Time Role - Sydney, NSW - Salary $75,000 - $80,000 plus super pro rata **The Company**: Our client is a boutique membership Association and they have a team of great staff. They are looking for an Event Coordinator to join their team on a permanent part-time basis. This role is a stand alone events position for the...

  • Event Coordinator

    1 week ago

    Sydney, Australia Apex Event Recruitment Full time

    Immediately Available Permanent Part-Time Role - Sydney, NSW - Salary $75,000 - $80,000 plus super **The Company**: Our client is a boutique membership Association and they have a team of great staff. They are looking for an Event Coordinator to join their team on a permanent part-time basis. This role is a stand alone events position for the Association....

  • Events Sales

    7 months ago

    Sydney, Australia Apex Event Recruitment Full time

    Immediately Available Permanent Role - Sydney, NSW - Salary $55,000 - $60,000 plus super **The Company**: This fabulous event supplier is the Australian leader in supplying installations, exhibits and designs in their industry. They've been serving their clients for over 100 years, and are looking for an enthusiastic Events Sales & Administration...

  • Event Officer

    4 days ago

    Sydney, Australia Apex Event Recruitment Full time

    Immediately Available Permanent Role - Sydney, NSW - Salary $75,000 - $85,000 plus super **The Company**: This Not For Profit promotes free choice and individual liberty, and defends cultural freedom and the open exchange of ideas. This NFP runs an extensive range of events range of events and are looking for a new Event Officer ensure the seamless delivery...

  • Event Contractor

    2 weeks ago

    Sydney, Australia Apex Event Recruitment Full time

    Immediately Available 10-week contract role - Sydney, NSW - Salary $30 - $40 per hour plus super **The Company**: This NFP specialises in wellness, happiness, and wellbeing. They are looking for a Event Contractor to assist with the coordination and delivery of a 2-day conference and expo! **The Role**: This role will report to the Director and will work...

  • Event Manager

    11 hours ago

    Sydney, Australia Apex Event Recruitment Full time

    Immediately Available Permanent Role - Sydney Location but will also consider VIC or QLD locations as well - $85K - $95K plus super **The Company**: A global corporate business with a huge reach is looking for their next events team member. The business has loads of different internal divisions and the role will manage creative events for these divisions...

  • Event Manager

    7 months ago

    Sydney, Australia Apex Event Recruitment Full time

    Immediately Available Permanent Role - Melbourne, VIC - Salary $80,000 - $90,000 plus super **The Company**: This award-winning creative event and production management company is seeking an enthusiastic Event Manager to join their rapidly growing vibrant team. This Event Agency delivers exceptional events for a diverse range of For Purpose clients,...

  • Events Administrator

    2 weeks ago

    Sydney, Australia Apex Event Recruitment Full time

    Immediately Available Permanent Role - NSW Location - Salary $55,000 - $70,000 + super. **The Company**: A leading National Association based in Sydney CBD are looking for a Events Administrator to join their team permanently. This Association are not for profit and have a large membership base right across Australia. **The Role**: We’re currently...

  • Event Manager

    7 months ago

    Sydney, Australia Apex Event Recruitment Full time

    Immediately Available Permanent Role - Sydney, NSW - Salary $85,000 - $95,000 plus super **The Company**: This company is one of Australia's leading providers of Conference, Event, Incentive, and Travel Management. This boutique event management agency specialises in both domestic and international conferences, incentives and events. They are looking for an...

  • Event Manager

    1 day ago

    Sydney, Australia Apex Event Recruitment Full time

    Immediately Available Permanent Role - Sydney, NSW - Salary $75,000 - $90,000 plus super **The Company**: This company is one of Australia's leading providers of Conference, Event, Incentive, and Travel Management. This boutique event management agency specialises in both domestic and international conferences, incentives and events. They are looking for an...

  • Events and Partnership Manager

    7 months ago

    Sydney, Australia Apex Event Recruitment Full time

    Immediately Available Permanent Role - Sydney, NSW - Salary $90,000 - $100,000 plus super **The Company**: This exceptional national association is looking for an Events and Partnership Manager to join their NSW team. This association aims to speak with a united voice on their industry's issues and create real change for the industry they represent. This...

  • Event Manager

    7 months ago

    Sydney, Australia Apex Event Recruitment Full time

    Immediately Available Permanent Role - Sydney, NSW - Salary $80,000 - $90,000 plus super **The Company**: Bespoke event management creative agency is looking for an Events Manager to join their team on a permanent basis. This role will be responsible for the management of client events, introducing new clients to the company, as well as creative concepts...

  • Conference and Event Manager

    7 months ago

    Sydney, Australia Apex Event Recruitment Full time

    Immediately Available Permanent Role - Sydney, NSW - Salary $70,000 - $85,000 plus super **The Company**: This great Association that services professionals all across NSW are looking for a Conference and Event Manager to join their growing team. The Association provides advocacy, leadership, professional development, and support to their members, as well...

  • Casual Event Staff

    3 months ago

    Sydney, Australia My Event Candles Full time

    **Job Title**: Event Setup and Packup Crew **Location**: Suburbs in Sydney **Job Type**: Casual **Salary**: $30/hour (minimum) **Key Responsibilities**: - Set up event spaces according to specific layouts and instructions - Assist with unloading and loading equipment from vans or storage areas. - Ensure all materials and equipment are safely and...