Team Administrator

5 months ago

Kew East, Australia Avant Full time

About Avant

Avant is Australia’s leading medical defence organisation with a proud heritage of protecting Australian medical professionals for over 125 years.

Avant now represents 80,000 health practitioners and medical students across every state and territory, delivering market leading products and services to meet their professional, personal and practice needs. Building on this heritage, our vision is to be the most trusted professional partner in supporting doctors throughout their lives and careers.

As a mutual organisation, owned by members and run purely for their benefit, our members are at the centre of all we do. As well as providing products and services to our member, we play a broader community role by advocating for improvements in the healthcare system and in quality, safety and professionalism in medicine, through delivering education and research activities.

About the Role
This role will provide administrative support to the Head of Virtual Administration Services.

They will be responsible for compiling and maintaining key reportable data, that upon review by the Head of Virtual Administration Services will influence the trajectory of the VAS space. Some key areas of responsibility will include but is not limited to the collation and measurement of data around SLA’s, quality assurance, budgetary and resourcing metrics as well as varied office management tasks.
It is imperative that they have a good understanding of Microsoft Excel and that they can demonstrate great time management and attention to detail.

**Purpose**:
To provide administrative co-ordination and support to the Head of Virtual Administration Services.
Oversee, contribute to, and support the day-to-day management of the Virtual Administration space.
To provide a central point of reference on measurable metrics.
To seek proactive feedback from the Head of Virtual Administration Services, and other internal stake holders.
Contribute to and support the day-to-day management of resources and leave allocations, proactively monitoring and preventing risk of critical mass.
Aids in the execution of projects in the interests of Avant Practice Solutions and its clients.
Encourage an atmosphere of engagement and continual improvement.

**This role will be responsible for**:
Contributing to the management of daily operations including but not limited to:

- Staff onboarding (raising requests, testing laptops, preparing induction packs, coordinating training plans)
- Collation, analysis, and escalation of KPI’s and key measurable metrics. Including but not limited to, critical mass, quality assurance, telephone data, invoicing, and resourcing figures.
- Co-ordinating team social activities and supporting a positive inclusive culture.
- Annual leave allocation, maintenance, and process development. (for the foreseeable future)
- Regular engagement with the Head of Virtual Administration Services, and the broader team to maintain awareness and support, and to also maintain competency.
- Proactive communication with the Head of Virtual Administration Services to ensure information sharing and continued compliance.
- Managing internal and external appointments and meeting minutes where required.
- Updating the Head of Virtual Administration Services on key organisational issues when they are out of the office.
- Maintain a calendar of events that have a direct impact on the VAS services.
- Demonstrable competency in software and tools being utilised to support APS.
- Providing coverage, assistance, and support to the Executive Assistant, with travel, DDA’s and other related tasks.
- And any other reasonable work-related request.

Core Competencies
- Accuracy in data management, and across all areas of administrative responsibilities.
- Demonstrated strong administration skills with basic accounting understanding.
- Proficient in Microsoft Excel.
- Product knowledge understands the features and benefits of our services. Communicates this knowledge effectively and efficiently.
- Proficient with computer-based systems that are required within the team and the greater APS.
- Problem solving, the ability to troubleshoot issues creatively and effectively as they arise.
- Ability to manage and organise workflow effectively.
- Perpetuate company culture and the customer satisfaction philosophy.
- Strong work ethic and the ability to provide timely, appropriate feedback.

Personal Qualities and Behaviours
- Motivated with the ability to work under pressure and to be able to prioritise.
- Excellent written and verbal communication skills.
- Attention to detail and ability to meet deadlines.
- Personal resilience and a strong work ethic
- Ability to work independently and demonstrate strategic thought processes.
- Maintain and develop your own effectiveness, including taking responsibility for your general health and working on your own professional development as it relates to our vision and mission.
- Prepared to adapt to the changing e

  • Administration/receptionist

    5 months ago

    Kew East, Australia Elev8 Consulting Services Full time

    The Administration/Receptionist is an integral part of the Elev8 Consulting services team, contributing to the company's profitability and growth through meticulous administrative duties. This role requires adherence to relevant Elev8 Consulting Services Policies, and Procedures. The Administrative/Receptionist will play a key role in maintaining efficient...

  • Part Time Administrator

    5 months ago

    Kew East, Australia AccountAbility Full time

    Location: - Kew East- Discipline: - Accounting Support- Job type: - Permanent- Salary: - Up to AU$65000 per annum + super- Contact name: - Lucy McDonald- Job ref: - 271883- Published: - about 5 hours ago- Startdate: - ASAPWorking with a small not-for-profit community based organisation located in Kew East, we are looking for an experienced Administrator to...

  • Office Administration Assistant

    5 months ago

    Kew East, Australia State Property Insurance Services Ta Master Menders Building Group Full time

    **Responsibilities**: - Answer incoming phone calls and direct calls to appropriate personnel or departments. - Take messages and provide basic information to callers as necessary. - Input data into computer systems and verify accuracy of data. - Schedule and coordinate the team’s site visits - Assist with typing and submitting reports. - Liaise with our...

  • Administration Assistant

    5 months ago

    Kew, Australia Superior People Recruitment Full time

    Outstanding career opportunity. Use your previous administration skills as Administration Assistant, to assist this Real Estate company. The right Administration Assistant will be self-motivated, able to work alone or part of a team, have the ability to take on challenges, be driven, be someone who is not scared of change and most of all, be someone with a...

  • Administrative Assistant

    5 months ago

    Kew, Australia Charterhouse Full time

    **Full time **Permanent** role | Admin Assistant to Diversity team | Prestigious school**: - **Inner - East location | 5 days in office | Free parking**: - **ASAP start** **About the Role** This role is working for a school who is renowned for its commitment to excellence in education and fostering a diverse and inclusive learning environment. The...

  • Administration Assistant

    5 months ago

    Kew, Australia Labour Hire and Recruitment Full time

    Basic computer skills and knowledge of Microsoft office programs - Willingness to learn and adapt to different roles within the company - Excellent communicator, verbal and written **Administration Assistant Required** An exciting opportunity!!!!! Our client is looking for a part time administration assistant their Kew office. They are looking for a...

  • Administrative Assistant

    6 months ago

    Kew, Australia Options Consulting Group Full time

    Top Shelf Culture! - Customer First Focus - New Modern Office in Kew! Our client is a prominent Australian brand in Fleet Management which includes coordinating the maintenance, repair, replacement and return of vehicles, coordinating the payment of accounts relating to the fleet, and developing reports on vehicle costs and their utilisation. **_This key...

  • Administrator - Medical Industry

    11 hours ago

    Kew East, Australia Health Predictions Full time

    Dynamic and varied full time role - Hybrid location: office & home (Must live in Melbourne though) - Friendly and supportive team - Eastern suburbs location While engaging within a small and supportive team, you will be responsible for co-ordinating nurses and medical staff to visit clients in their home to have medical testing and blood tests completed. On...

  • Medical Receptionist

    5 months ago

    Kew East, Australia Avant Full time

    About Avant Avant is Australia’s leading medical defence organisation with a proud heritage of protecting Australian medical professionals for over 125 years. Avant now represents 80,000 health practitioners and medical students across every state and territory, delivering market leading products and services to meet their professional, personal and...

  • Senior Administrator

    1 month ago

    Kew, Victoria, Australia TwoScots Recruitment Full time

    {"title": "Senior Administrator", "description": "About the CompanyWe are working with a leading supplier to retailers across Australia and New Zealand.Our client is seeking a Senior Administrator to join their team. You will be part of a cohesive and supportive team who are extremely passionate and innovative in the work that they do.Key Benefits:$65K -...

  • Senior Administrator

    3 weeks ago

    Kew, Victoria, Australia TwoScots Recruitment Full time

    About TwoScots RecruitmentWe are working with a leading supplier to retailers across Australia and New Zealand.Our client is seeking a Senior Administrator to join their team. As a key member of a cohesive and supportive team, you will be responsible for assisting the Office Manager with all administrative tasks, project work, and dealing with multiple buyer...

  • Construction Administrator

    2 weeks ago

    Kew, Victoria, Australia Brook Recruitment Full time

    About the company: Brook Recruitment is a dynamic and innovative construction company committed to delivering quality projects across Victoria. Our experienced team utilizes the latest technology and best practices to achieve exceptional results.Benefits: Be part of a vibrant and motivated team cultureNetwork and connect with a successful large-scale...

  • Administration Assistant

    4 weeks ago

    Kew, Victoria, Australia Brook Recruitment Full time

    About Brook Recruitment:We are a dynamic recruitment agency specializing in construction and infrastructure projects. Our team is dedicated to providing top-notch candidates to our clients, ensuring a seamless hiring process.About the Company:Brook Recruitment is a leading recruitment agency in Victoria, known for its commitment to quality, innovation, and...

  • Salesforce Administrator

    5 months ago

    Kew, Australia Guide Dogs. Full time

    **About Guide Dogs Victoria** Guide Dogs Victoria (GDV) is a leader in breaking down barriers that enable people, who have blindness or low vision to live life without limits. Guide Dogs Victoria recognises and responds to the diverse needs and choices of our Clients. With over 65 years of experience, we specialise in providing client directed high quality,...

  • Administrative Support Assistant

    4 days ago

    Kew, Victoria, Australia Superior People Recruitment Full time

    About the Role:This Real Estate Office Support position involves providing administrative support to a team of busy real estate agents. The successful candidate will have strong organizational and communication skills, with the ability to prioritize tasks effectively.Key Responsibilities:General administrative duties for Sales and Property Management...

  • Administrative Support Associate

    7 days ago

    Kew, Victoria, Australia Superior People Recruitment Full time

    Supporting Busy Real Estate AgentsThis role involves providing administrative support to busy agents in a real estate office. The ideal candidate will have excellent organizational and communication skills, be able to prioritize effectively, and work with a positive can-do attitude.Duties:General administrative support for sales and property management...

  • Administrative Support Assistant

    2 weeks ago

    Kew, Victoria, Australia Superior People Recruitment Full time

    About the Role:This Real Estate Office Support position involves providing administrative assistance to busy agents, with opportunities to develop your career and industry knowledge.Key Responsibilities:General administrative duties for Sales and Property Management teamsFront-of-house management and client liaisonPhone calls and transfers, as well as...

  • Administrative Support Specialist

    3 weeks ago

    Kew, Victoria, Australia Superior People Recruitment Full time

    About the Role:This Administrative Support Specialist role will be supporting busy agents, with the ability to progress your career and industry knowledge.Key Responsibilities:General administrative duties for Sales and Property ManagementFront-of-house managementPhone calls and transfersIn-office client managementAssisting Property management with daily...

  • Administration Support Officer

    3 weeks ago

    Kew, Victoria, Australia Brook Recruitment Full time

    About the Company:Brook Recruitment is a dynamic construction company that prioritizes quality, innovation, and sustainability. With a diverse portfolio of residential, commercial, and infrastructure projects, our experienced team utilizes the latest technology and best practices to deliver quality projects across Victoria.Benefits:Work in a vibrant,...

  • Administration Support Officer

    3 weeks ago

    Kew, Victoria, Australia Brook Recruitment Full time

    About the Company:Brook Recruitment is a dynamic construction company known for its commitment to quality, innovation, and sustainability. With a diverse portfolio that includes residential, commercial, and infrastructure projects, the company's experienced team utilizes the latest technology and best practices to deliver quality projects.Benefits:Work in a...