Administration Support Officer

5 months ago

Ballarat, Australia Ambulance Victoria Full time

At Ambulance Victoria we are proud to share our commitment to save and improve lives by providing outstanding care for our patients. It is our promise to every patient, and it sits at the heart of everything we do. No matter what corporate or support, or frontline role you play in delivering our critical services to the Victorian community, you join a team dedicated to bringing to life our vision of ‘Outstanding emergency health care every time'.
AV is seeking an experienced Administrative Support Officer (ASO) to provide effective and efficient administration and project support to the Communications Centre Management team. This is a permanent, ongoing position based at Ballarat.
About the role
Reporting to the Communications Centre Manager, responsibilities include, but are not limited to:

- Provide broad administrative support to the Communications Centre Management team, including diary management, meeting agendas and minutes, preparation of various draft correspondence and documents and written responses to correspondence
- Under direction from Communication Centre Manager, effectively and efficiently coordinate day-to-day ASO roster queries such as roster changes, leave requests and coordinate changes and updates by maintaining, updating, submitting ASO roster for monthly publication
- Run various reports as required to support routine management investigation, reporting and audit functions
- Foster constructive and effective working relationships within the Communications Centre and across the wider AV

About you

**To be considered for this position you will possess**:

- Demonstrated substantial experience in providing high level administrative support within a large or complex organisation or department
- Understanding of meeting protocol with experience in agenda preparation and minute taking
- Excellent written and verbal communication skills with the ability to confidently and professionally liaise with internal and external stakeholders
- Attention to detail using appropriate checking processes to ensure information is recorded accurately
- Ability to work as an effective team member and assist others in achieving work goals

Working at AV
As a valued member of AV you will enjoy a professional working environment that recognises the importance of work/life balance. We offer salary packaging options, generous personal leave entitlements, and other benefits including free on-site parking.
We believe our people are our greatest resource and the sustainability of our workforce depends on how well we utilise our people's skills and abilities and whether our staffing reflects the diversity of the Victorian community. If you are ready to be an integral part in bringing our values of Care, Accountable, Respect and Excellence to life at AV, we want to hear from you
Successful applicants will need to have received the mandated COVID-19 vaccinations and be willing to complete pre-employment screening including references, misconduct, and Police Checks.
This position is classified as Administrative Band 3 under the Ambulance Victoria Enterprise Agreement 2020.

How to apply
- Cover letter outlining your experience and interest
- Current Resume
- Separate document addressing the selection criteria (detailed under ‘Key Selection Criteria' of the position description)

At all levels of our organisation, a diverse and inclusive workforce allows us to deliver Best Care to the Victorian community, and helps create a healthier, more productive workplace for our people.

  • Administrative Support Officer

    4 days ago

    Ballarat, Victoria, Australia Melba Support Services Full time

    About Melba Support Services:Melba Support Services is a values-oriented human rights organization dedicated to providing services that support individuals with disability to lead everyday lives of their choice.We have been serving people with disability for over 50 years, and our commitment to upholding human rights has earned us the National Disability...

  • Support Officer

    3 weeks ago

    Ballarat, Victoria, Australia Melba Support Services Full time

    Job Summary:Melba Support Services seeks a dedicated and organized Support Officer to manage enquiries and provide administrative support. This role involves collaborating with various departments, maintaining accurate records, and ensuring a welcoming reception area.Key Responsibilities:Manage enquiries related to services offered by Melba Support...

  • Administrative Support Specialist

    1 week ago

    Ballarat, Victoria, Australia Melba Support Services Full time

    About Melba Support Services:For over 50 years, Melba Support Services has been a leading provider of services to people with disabilities. Our mission is to empower individuals to live independently and pursue their passions. We strive to uphold human rights and promote a culture of inclusivity and respect.Job Title: Senior AdministratorJob Summary:We are...

  • Leadership Support Officer

    2 weeks ago

    Ballarat, Victoria, Australia Melba Support Services Full time

    About the Role:As a Senior Administrator at Melba Support Services, you will provide high-quality administrative support to the General Manager – Home and Living Rural & Remote Western. Your key responsibilities will include providing administrative assistance to the General Manager, scheduling and minute meetings, collecting and collating reporting data,...

  • Receptionist - Administrative Support

    5 months ago

    Ballarat, Australia melba support services Full time

    **Ballarat Based**: - **Part-time Role - 32 hours per week** **About Melba** This year will be Melba’s 50th anniversary of providing exceptional, uncompromising, truly individualised services to people with disabilities. We are renowned for placing the 1,400 people we support in the centre of everything we do. We operate throughout Victoria and we’re...

  • Administrative Support Officer

    4 weeks ago

    Ballarat, Victoria, Australia People2People Full time

    At People2People, we are seeking an experienced Administration Officer to join our client's team in Ballarat. This is an exciting opportunity to work in a State Government Department, providing high-level administrative support and contributing to the success of the organization.About the Role:As the first point of contact for the Communications Centre, you...

  • Enquiry and Administration Support Assistant

    3 weeks ago

    Ballarat, Victoria, Australia Melba Support Services Full time

    Job SummaryMelba Support Services is seeking a highly skilled and dedicated individual to fill the role of Enquiry and Administration Support Assistant. This position is responsible for managing and responding to enquiries related to services offered by Melba Support Services.Key ResponsibilitiesProvide accurate information, guidance and support to people...

  • Administrative Support Officer

    2 weeks ago

    Ballarat, Victoria, Australia PETstock Pty Ltd Full time

    At PETstock Pty Ltd, we're passionate about fostering a culture that celebrates unity, passion, and progress. As an Administrative Support Officer - Payroll and Office, you'll be part of a dynamic team driving this culture forward at our Ballarat Support Office.Key responsibilities include:Coordinating end-to-end weekly payroll across Australia and New...

  • Administrative Officer, Atom Support

    2 months ago

    Ballarat, Australia Federation University Australia Full time

    Provide effective and efficient administrative operational support for the Apprentice and Trainee Online Management (ATOM) system. - Federation TAFE - SMB Campus - Part-time (0.6), continuing appointment - HEW 4 - $70,530 p.a. (pro-rata) plus up to 17% superannuation Position closing date: 29/09/2024 Ranked number one university in Australia for First...

  • Enquiry and Administrative Support Assistant

    4 weeks ago

    Ballarat, Victoria, Australia Melba Support Services Full time

    At Melba Support Services, we are seeking a skilled Enquiry, Administration and Reception Support professional to join our team.As an Enquiry and Administrative Support Assistant, you will be responsible for managing and responding to enquiries related to our services.Key responsibilities include:Providing accurate information, guidance and support to people...

  • Administrative Support Officer

    4 weeks ago

    Ballarat, Victoria, Australia Federation University Australia Full time

    About the RoleFederation University Australia is seeking an experienced Administrative Support Officer to join our team at Federation TAFE. As a key member of our administrative team, you will provide high-quality support to our programs, ensuring the smooth delivery of services to our students and stakeholders.Your key responsibilities will...

  • Administrative Support Officer

    4 weeks ago

    Ballarat, Victoria, Australia Federation University Australia Full time

    About the RoleFederation University Australia is seeking an experienced Administrative Support Officer to join our team at Federation TAFE. As a key member of our administrative team, you will provide high-quality support to our programs, ensuring the smooth delivery of student services.Key responsibilities include:Providing reception services and...

  • Administrative Support Officer

    23 hours ago

    Ballarat, Victoria, Australia Federation University Australia Full time

    About the RoleFederation University Australia is a leading regional university that provides integrated lifelong learning, skills, and impactful research. We are driven to make a real difference in the lives of every student and the communities we serve.This Administrative Support Officer role is an excellent opportunity to join our team and contribute to...

  • Administrative Support Officer

    2 days ago

    Ballarat, Victoria, Australia Federation University Australia Full time

    About the RoleFederation University Australia is seeking an experienced Administrative Support Officer to provide high-level administrative support to its programs, ensuring the smooth operation of the student lifecycle.As a key member of our team, you will be responsible for providing exceptional reception services across Federation TAFE and Commercial...

  • Program Support Administrative Officer

    3 weeks ago

    Ballarat, Victoria, Australia Federation University Australia Full time

    About the RoleFederation University Australia is a leading provider of vocational education and training, offering a wide range of quality programs that address the training needs of individuals and industry.This role provides administrative support to Federation TAFE programs, supporting the student lifecycle, including providing information to staff,...

  • Program Support Administrative Officer

    1 month ago

    Ballarat, Victoria, Australia Federation University Australia Full time

    About the RoleFederation University Australia is a leading provider of vocational education and training, offering a wide range of quality programs that address the training needs of individuals and industry.This role provides administrative support to Federation TAFE programs, supporting the student lifecycle, including providing information to staff,...

  • Administration Officer

    4 weeks ago

    Ballarat, Australia Browns office supplies Full time

    About Us :Browns is the best office supply company in the universe!About You :Certificate in Administration or equivalent experienceCurrent Working with Children CheckCurrent Driver's LicencePosition Summary :Position SummaryThe Administration Officer role is responsible for assisting with the delivery of efficient and effective administration support...

  • Program Support and Administrative Officer

    1 week ago

    Ballarat, Victoria, Australia Federation University Australia Full time

    About the RoleFederation University Australia is seeking an experienced administrative support professional to join our team.You will provide administrative support to our programs, supporting the student lifecycle, including providing information to staff, internal/external stakeholders, and current and prospective students.Your key responsibilities will...

  • Office Administrator

    4 weeks ago

    Ballarat, Victoria, Australia Brandt Tractor Full time

    About the Role:Brandt is seeking an exceptional Office Administrator to join our team in Ballarat. As an Office Administrator, you will be responsible for a variety of administrative tasks, including uploading parts and service payables, creating purchase orders, and sending out customer statements.About the Responsibilities:Upload parts and service...

  • Program Support Administrative Officer

    6 months ago

    Ballarat, Australia Federation University Australia Full time

    About the role Federation TAFE is home to vocational education and training delivered by Federation University Australia offering a broad range of quality education and training programs, reflecting state and national priorities addressing the training needs of individuals and industry. You will provide administrative support to Federation TAFE...