Senior Document Controller
2 weeks ago
Organisation: Department of Transport and Planning
Occupation: Administration/Secretarial
Reference: 4103
About the Role
*This is a Full Time Fixed Term 3 years Position*
The Senior Document Controller will maintain the accuracy of all project registers and information systems, monitor the distribution and reconciliation of formal document distributions, issue and track location on documents, ensure timely review of documents. This is a key role within the project in ensuring that critical Departmental Governance and Compliance standards are met and maintained as well as ensuring that key project revision milestones are passed.
To access the Position Description, please click here .
Job Description
Position Outcomes / Accountabilities
- Coordinate workload within the team to ensure that Project documents are controlled and processed in accordance with the agreed timeframes established with the Project Team.
- Manage end to end coordination of Data Item submissions for Internal review.
- Coordinate and set priorities on multiple work requirements to meet deadlines.
- Develop sustainable relationships with key internal and external stakeholders to meet their expectations and manage different working styles and personalities.
Key Selection Criteria
To be successful in the role, the ideal candidate will possess strong project delivery skills, coordinating tasks effectively, monitoring progress, and taking corrective action as needed. They will demonstrate accomplished digital literacy, integrating technological advancements into service delivery with a balanced focus on technology and strategy. Additionally, adept interpersonal skills will enable them to detect underlying concerns, present genuinely, and leverage understanding to achieve optimal outcomes for individuals and the organization. Technical proficiency in project and program governance, as well as electronic records management, will be crucial for ensuring compliance, managing audits, and mitigating organizational risks effectively.
Personal Attributes
On a personal level, the candidate will be highly flexible and adaptable, comfortable with changing priorities and collaborating with teams outside their organization. They will excel in working collaboratively, fostering a supportive team environment, sharing information, and providing support in challenging situations.
Qualifications and Experience
Mandatory
- Experience in document control management, preferably in a project environment, including for technology or public transport projects.
- Document control and / or management experience to support business activities, preferably in relation to the management of a service contract or technology project.
- A relevant tertiary qualification in project management or business management is highly regarded
What we offer
- Meaningful work making Victorian communities more accessible and liveable.
- Professional growth and development opportunities across the department and the wider Victorian Public Services.
- A hybrid working model focused on collaboration and teamwork.
- Optimal work-life balance initiatives including flexible working arrangements.
- Opportunity to work across multiple urban and suburban hubs.
- We prioritise the development of a safe and inclusive culture.
Culture Value
We are an equal opportunity employer, embracing a diverse range of applicants such as veterans, and people who identify as Aboriginal and/or Torres Strait Islander, LGBTQIA community members, individuals with disabilities and/or health conditions, as well as those from varied faith and cultural backgrounds. At our department, we prioritize the development of a safe, inclusive, and high-performance culture through shared actions and behaviours that align with our strategy and direction. This empowers our employees to effectively contribute to our goals.
How to Apply
Internal Candidates: Employees or Affiliates of the Department of Transport and Planning (DTP):
If you wish to apply for this position, kindly CLICK HERE to begin the application process.
External Candidates: All other individuals NOT associated or affiliate with the department of Transport and Planning (DTP).
When applying for this role, click the 'Apply' button and you'll be redirected to a new platform and follow the prompts. If have any issues, CLICK HERE for Quick Reference Guide in how to apply.
Applications close 11.59pm on Thursday, 6th of June 2024. All Applications should include a resume and a cover letter. For further information about the role please contact Shane Watson | Program Business Manager via
Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Transport and Planning will be treated in the strictest confidence.
Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g., large print) due to any viewing difficulties or other accessibility requirements.
When applying for this role you will be redirected to the VGP page. Please ensure you create a new account in order to be able to lodge your application.
- Program Business Manager Shane Watson - N/A
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