Committee Secretary

2 months ago

Sydney, Australia Fitzgerald Jenkins Recruitment Full time
Admin / Secretarial / Office Support Administration Sydney Permanent / Full Time
  • Flexible working arrangements (50/50 split)
  • Would suit a Legal Secretary background
  • Collaborative culture

Leading Financial Services firm seeks a Senior Committee Secretary in a flexible work environment on a permanent basis. 

Role & Responsibilities;

  • Arrange all committee meetings, including venues, dates, times, and all other resources needed for the meetings.
  • Prepare agendas for meetings in consultation with the Chairperson.
  • Distribute agendas and all other associated papers, presentations, etc. for the meeting.
  • Take minutes of meetings. Finalise draft minutes as soon as possible after the meeting, and provide them to Chair for approval and, once approved, distribute to all committee members.
  • Call for and manage nominations for committees and other positions.
  • Respond to all member enquiries promptly.
  • Maintain registers of members’ and other associated information.
  • Maintain accurate information relating to committees and committee structures for dissemination.
  • Manage the process for updating regulations, procedures, code sets and other governing documents.
  • On-board new committee members through an induction process.
  • Onboard new membership applications.

Experience

  • Demonstrated meeting preparation and minute-taking skills and experience.
  • Proven capabilities in enacting governance processes in a complex program environment (Financial Services or Legal preferred but not essential)
  • Excellent verbal and written communication, interpersonal, consultation, and stakeholder management skills and capacity to present clear and concise reports.
  • Appropriate tertiary qualifications or demonstrated relevant professional experience.
  • Ability to travel interstate occasionally to attend meetings.
  • Have good relationship management skills.
  • Able to work independently and in collaboration with other staff and as a member of a team, utilising initiative and good problem-solving skills
  • Full Australian working rights and fluent English skills 

Please click on Apply or forward your details to; tim@fitzgeraldjenkins.com

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