Assistant Company Secretary

2 weeks ago

North Sydney, Australia Pacific National Full time

**Assistant Company Secretary**
- ** North Sydney, permanent opportunity**:

- ** Collaborative, inclusive team environment offering flexibility**:

- ** Work closely with the one of the most highly regarded Chairpersons in Australia and the board of Australia’s largest private rail freight business**

**_ Pacific National is committed to diversity in our workforce and encourages women and First Nations people to apply._**

**About the role**

Reporting to the Chief Legal Officer and Company Secretary and working as part of a collaborative team, the Assistant Company Secretary provides high quality, efficient and effective company secretary support, advice and management to the Chairperson, Pacific National board and Company Secretary.

You will be a values driven professional who will provide governance support to the Chief Legal Officer and Company Secretary, senior management and the board. You will be part of an experienced and friendly team and be supported by a leader who focusses on your wellbeing and creates the space to operate autonomously. Flexibility and part time hours offered.

Key responsibilities include:

- Facilitate the end to end Board and committee meeting processes, including preparation and distribution of Board and Committee packs and assisting the business in preparing submissions to the Board
- Partner with the Company Secretary to ensure seamless provision of CoSec support to the Board
- Assist the Company Secretary with the review and updating of the Company’s delegated authority framework when required
- Prepare, review and carry out the induction process for all new board members
- Provide accurate and relevant information and advice to directors to assist them in performance of their role and execution of their duties
- Oversee annual review including solvency declaration, statutory fee payment and discrepancy reporting
- Set annual Board meeting calendar, manage invites and accommodation of all required changes
- Ensure successful delivery of all Board meetings including preparation of documentation and conduct of meetings, ensuring all decisions are accurately recorded in meeting minutes
- Undertake appropriate post-meeting actions to ensure implementation of matters arising from meetings
- Assistance with maintaining registers, reviewing ASIC correspondence, and undertaking searches
- Drafting company secretarial documentation, ASIC forms, SGX announcements, and performing lodgements
- Assistance in coordinating the administration of the electronic board portal as well maintaining board related planners, schedules, databases and other tracking tools as required
- Support the Company Secretary to maintain rolling agendas and committee calendars, substantive meeting topics and items and a reliable tracking system for action items from meetings
- Creating and maintain procedures and update templates for company secretarial documentation
- Coordination of board, subcommittee meetings and site visits, and arrangement of venues, attendees (internal and external), travel arrangements, catering, and accommodation
- Action Board appointments and resignations and other officer/committee member/entity
- Lead initiatives which focus on our company values, in particular “Make it Simple” and “Share More” values to improve overall cosec processes.

**About You**
- Experience as an Assistant Company Secretary or in performing company secretarial and governance duties
- Graduate Diploma of Applied Corporate Governance ideal
- Demonstrated ability to engage with, manage and influence internal and external stakeholders
- Strong administration and coordination skills and an ability to provide proactive contributions and take ownership of tasks
- Excellent planning and communication skills.

**The benefits**

We value diversity, inclusion, collaboration and the contribution of each of our employees. Working for us will enable you to take ownership of your career and gain access to the following benefits:

- Opportunities for growth and career development
- Opportunities to join our I&D employee committees
- Recognise, celebrate and achieve via our Achievers program
- Access to mentoring programs
- Flexible working arrangements
- 12 weeks paid parental leave for primary carer at full pay following 12 months of service
- Opportunity to purchase additional annual leave
- Provision of Salary Continuance Insurance
- Novated leasing and discounts on selected health insurance funds, travel, gyms, retail brands, vehicles and more
- We are proud to be a WORK180 Endorsed Employer for women.

**About us**

Pacific National (PN) is the largest provider of diversified rail freight services in Australia. We haul a variety of freight including coal, intermodal containers, steel, and a range of bulk commodities and materials that keep the region’s economy, businesses and households running. We operate nationally with approximately 3,500 staff in over 90+ sites across Australia.

Join us as we con

  • Company Secretary + Assistant Company Secretary

    4 weeks ago

    Sydney, Australia Keegan Adams Full time

    Leading corporate service provider | Highly reputable & regarded firm. - Will suit previous corporate governance / company secretary experience - Generous salary depending on experience | Flexible working & multiple roles **The Company**: Our Client is **one of** **Asia-Pacific's leading corporate service providers** **. **Their business has been going from...

  • Assistant Company Secretary

    3 weeks ago

    Sydney, Australia HAYS Full time

    Manage a portfolio of unlisted entities including attendance of Board meetings | Sydney CBD location **Your new company** This organisation is a leading corporate services provider in the Asia Pacific region. Its clients include a number of high profile ASX listed companies as well as numerous private companies across a broad range of industries. **Your...

  • Assistant Company Secretary

    4 weeks ago

    Sydney, Australia u&u Recruitment Partners Full time

    u&u Recruitment Partners is excited to partner exclusively with Diabetes Australia who are seeking a new Assistant Company Secretary to be based in Sydney. Diabetes Australia is a Group of For Purpose organisations, registered with the ACNC, that is committed to improving the lives of people living with, and at risk of developing, diabetes. With close to...

  • Assistant Company Secretary

    2 months ago

    Sydney, Australia Downer Group Full time

    Job ID 597541 Job Type Full Time - Permanent Location Sydney, North Ryde Categories Human Resources Advertised 18 Jan 2023 AUS Eastern Daylight Time Applications close 05 Feb 2023 AUS Eastern Daylight Time Assistant Company Secretary - Group Downer is the leading provider of integrated services in Australia and New Zealand. Through trusted relationships...

  • Assistant Company Secretary

    6 days ago

    Sydney, New South Wales, Australia u&u Recruitment Partners Full time

    u&u Recruitment Partners is excited to partner exclusively with Diabetes Australia who are seeking a new Assistant Company Secretary to be based in Sydney.Diabetes Australia is a Group of For Purpose organisations, registered with the ACNC, that is committed to improving the lives of people living with, and at risk of developing, diabetes. With close to 360...

  • Assistant Company Secretary

    2 months ago

    Sydney, Australia LEAP Legal Software Full time

    **Who are we?**: ATI Global Limited (Parent Company of LEAP) is a leader in cloud-based SaaS solutions for legal professionals, operating legal practice management and integrated search businesses in Australia, New Zealand, United Kingdom, Ireland and North America. The ATI group services over 100,000 clients globally via a variety of brands. **About the...

  • Assistant Company Secretary

    2 weeks ago

    Sydney, Australia IAG New Zealand Full time

    Have meaningful impact as an **Assistant Company Secretary.** Join the largest insurance group in Australia and New Zealand. We’re here for you. Are you ready? **YOUR ROLE** Being a valued member of the Listed team in the Company Secretariat Office This role will see you working together with a peer Assistant Company Secretary, listed to supporting the...

  • Company Secretary

    2 months ago

    Sydney, Australia Lotus People Full time

    **Provide secretariat support to the Corporate Counsel and CFO**: - **Work in a tight-knit team and with stakeholders described as inspiring and supportive**: - **Experience and attitude are key! Seeking a professional looking to grow within an ASX listed business** **The Company** Lotus People are delighted to be partnering with a leading ASX-listed...

  • Assistant Company Secretary

    6 days ago

    Sydney, New South Wales, Australia Downer Group Full time

    Job ID 597541Job Type Full Time - PermanentLocation Sydney, North RydeCategories Human ResourcesAdvertised18 Jan 2023 AUS Eastern Daylight TimeApplications close05 Feb 2023 AUS Eastern Daylight TimeAssistant Company Secretary - GroupDowner is the leading provider of integrated services in Australia and New Zealand. Through trusted relationships and world...

  • Assistant Company Secretary

    6 days ago

    Sydney, Australia Boardroom Pty Ltd Full time

    **About BoardRoom**: The BoardRoom Group is a leading provider of professional services in the Asia-Pacific region, with over 7,300 clients managed out of our offices in Australia, Singapore, Malaysia, Hong Kong, and China. These services include Share Registry - Listed & Unlisted, Corporate Secretarial, Employee Plans and Payroll. Our Industry Leading...

  • Assistant Company Secretary

    5 days ago

    Sydney, New South Wales, Australia LEAP Legal Software Full time

    Who are we?:ATI Global Limited (Parent Company of LEAP) is a leader in cloud-based SaaS solutions for legal professionals, operating legal practice management and integrated search businesses in Australia, New Zealand, United Kingdom, Ireland and North America. The ATI group services over 100,000 clients globally via a variety of brands.About the...

  • Assistant Company Secretary

    6 days ago

    Sydney, New South Wales, Australia HSBC Full time

    Some career choices have more impact than others.At HSBC we exist with the purpose of Opening up a World of Opportunity. We use our unique expertise, capabilities, breadth and perspectives to provide opportunities for our customers and colleagues through global connectivity. We bring together the people, ideas and capital that nurture progress and growth,...

  • Assistant Company Secretary

    5 days ago

    Sydney, New South Wales, Australia Downer Group Full time

    Downer is the leading provider of integrated services in Australia and New Zealand. Through trusted relationships and world leading insight we work closely with our customers to design, build and sustain assets, infrastructure, and facilities.Based in North Ryde, the Assistant Company Secretary supports the Company Secretary and Deputy Company Secretary to...

  • Assistant Company Secretary

    2 weeks ago

    Sydney, Australia Australian Payments Plus Full time

    **The Game Changers**: At AP+ we're changing the game! We're doing big things, and we can't do it alone. We're part of a big ecosystem, and we know teamwork and passion for our purpose is what will make us successful. We value the unique talents, perspectives, of all our employees. This includes people of all gender identities and sexual orientations, First...

  • Assistant Company Secretary

    4 weeks ago

    Sydney Central Business District, Australia HAYS Full time

    Assistant Co - Sec opportunity with Australian Leading Service Provider. **Your new company** This organisation is a leading corporate services provider in the Asia Pacific region. Its clients include a number of high profile ASX listed companies as well as numerous private companies across a broad range of industries **Your new role** As Assistant Company...

  • Assistant Company Secretary

    3 weeks ago

    Sydney, Australia Allianz Australia Full time

    **ASSISTANT COMPANY SECRETARY - CORPORATE GOVERNANCE & LEGAL DIVSION | SYDNEY** At Allianz, we’re proud to be one of the world’s leading insurance and asset management brands, with a workforce as diverse as the world around us. We care about our customers, which is why we hire the very best people to further our commitment to securing the future of our...

  • Assistant Company Secretary

    3 weeks ago

    Sydney, Australia Allianz Australia Full time

    **ASSISTANT COMPANY SECRETARY - CORPORATE GOVERNANCE & LEGAL DIVSION | SYDNEY** At Allianz, we’re proud to be one of the world’s leading insurance and asset management brands, with a workforce as diverse as the world around us. We care about our customers, which is why we hire the very best people to further our commitment to securing the future of our...

  • Company Secretary Assistant

    3 weeks ago

    Sydney, Australia Beaumont People Full time

    Sydney CBD location, flexible WFO and WFH offering, competitive salary offering - Modern, beautiful offices with a professional and supportive team environment - Work on a diverse portfolio of clients providing corporate secretarial services Our client is a highly successful business who offer a corporate environment with a professional and supportive team...

  • Assistant Company Secretary

    4 weeks ago

    Sydney Western Suburbs, Australia HAYS Full time

    Contract role for an Assistant Company Secretary | Support an established energy company for a 9-12 months **Your new company** A 9-12 month contract (parental leave) opportunity has arisen for an experienced Assistant Company Secretary to support an established energy provider based in Parramatta. **Your new role** You will provide company secretarial...

  • Assistant Company Secretary

    1 day ago

    Sydney Western Suburbs, Australia HAYS Full time

    Contract role for an Assistant Company Secretary | Support an established energy company for a 9-12 months **Your new company** A 9-12 month contract (parental leave) opportunity has arisen for an experienced Assistant Company Secretary to support an established energy provider based in Parramatta. **Your new role** You will provide company secretarial...