Assistant Company Secretary

1 week ago

Sydney, New South Wales, Australia Rabobank Full time

About us
Rabobank is the world's leading specialist in food and agribusiness banking.

One of our key strengths lies in our people who have a deep understanding of agriculture and are committed to adding long-term value for clients.

Our commitment to our employees and clients is at the heart of everything we do.


At Rabobank our culture is unique, because every day our people work knowing that we are all playing our part in supporting our farmers to feed the world.

Our culture is focused on growing each other.

We strive to create an open, balanced and flexible workplace where people feel that they belong, can be open and honest and are supported.


About the role


This role manages the administrative company secretarial services of the Secretariat which supports the Boards and Board Committees of RBAL and RNZL (except for the Board People and Remuneration Committees for both RBAL and RNZL) and their subsidiaries.

The role is responsible for providing high quality company secretarial support to the Regional General Counsel & Company Secretary AU and the Head of Legal NZ & Company Secretary NZ.


This role requires strong people skills to manage relationships with a number of key stakeholders across the business including members of the Legal & Secretariat team, RANZ Executive Team members and company directors.

Another key requirement for the role is the ability to work accurately and efficiently on a range of tasks simultaneously and juggle the demands of a dynamic business environment.

Strong technical and drafting skills and meticulous attention to detail is also required.

The role has the primary responsibility for managing the logistics of Board and Committee meetings including but not limited to:

  • Managing the calendar of meetings;
  • Scheduling RBAL and RNZL Board and Committee meetings and workshops, and liaising with Directors and Management in relation to scheduling and management of those meetings (including sending diary invitations, savethedate notifications etc);
  • Managing the RBAL and RNZL Forward Planners;
  • Preparing Board and Committee agendas, reviewing and providing feedback on papers, uploading Board and Committee agendas and papers to Diligent Boards;
  • Attending Board and Committee meetings and workshops to take minutes of the meetings;
  • Drafting minutes for review by the Company Secretaries of RBAL and RNZL;
  • Preparing and monitoring action lists arising from the Board and Committee meetings; and
  • Keeping Board and Committee Charters, Policies and Standards up to date (including policies such as the Board Renewal Policies).

To be successful you will have

  • University degree or relevant industry qualification or proven solid banking and finance expertise.
  • Experience working in the banking / financial services / legal industry
  • Proven ability to actively keep abreast of changes in external environment and translate into internal environment.
  • Experience in a company secretariat, governance, compliance or regulatory role.
  • An understanding of corporate governance.
  • Solid understanding of regulatory/compliance issues in Australia.
  • Must communicate effectively, manage multiple priorities, display attention to detail and maintain positive personal interactions.
  • Must be well organised and efficient with an ability to prioritise tasks and manage their time effectively.
  • Excellent drafting skills to prepare Secretariat materials such as draft minutes, circular resolutions, reports, correspondence, policies and procedures and training manuals.

Our Values, Vision and Mission
Rabobank Australia fully embraces inclusion and belonging and delivers positive experiences for our people and clients.

Our great working conditions, broad learning and development programmes and the opportunity to work together for the greater good are reasons why our employees love working here.

We are committed to our values; we are client focussed, action oriented, purposeful and courageous in our work. We are professional and considerate and bring out the best in each other and are committed to keep learning. We have an open culture, where you can be yourself and be valued for who you are.

What we're proud to offer you:

  • As part of our wellbeing offering, we also have Wellbeing Leave. These extra leave days can be used in a way that helps achieve greater work/life balance. It's just another way we are helping our employees to lead happier, healthier and more fulfilling lives.
  • Rabobank values the development of its people and has a great Education Assistance Program to assist with professional development.
  • An inclusive Parental Leave policy that supports you and your family while giving you the freedom and flexibility to enjoy this special time (Primary carer upto 14 weeks paid leave)
  • We realise sometimes 4 weeks Annual Leave isn't enough At Rabobank we provide an incentive for eligible employees to receive 1 extra week Annual Leave. With an option to also purchase a

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