Assistant Company Secretary

5 months ago

Sydney, Australia Perpetual Limited Full time

More time off for the things that matter - Up to 6 weeks’ leave- Work where we work best - Hybrid office/work-from-home environment- Enjoy working with Directors and senior executives

Our Legal, Audit, Risk Compliance, CoSec and Sustainability teams earns trust through partnering across our business to embed appropriate risk management, accountability and governance. Success depends on empowering our business with clear risk parameters, educating them on risks, and partnering with them to find solutions to support innovation and growth within our Risk Appetite Framework.

The Assistant Company Secretary plays an important role in ensuring good governance and supporting the effectiveness of the board and its committees.

About the role

As an Assistant Company Secretary at within our Legal, Audit, Risk Compliance, CoSec and Sustainability, you will:
- Report to the Global Head of Governance & Company Secretary, and work in a team of -5 headcount- Assist with the establishment of Board committees and drafting committee charters- Perform the duties and responsibilities of an Assistant Company Secretary to various subsidiary boards and committees within the Perpetual Group as required by the Corporations Act, the ASX Listing Rule, the Companies' Constitutions and any other relevant legislation or regulation- Plan board business in conjunction with the Company Secretary and board Chairs- Prepare annual members meeting agendas, chairman script, minutes and action summaries- Coordinate the collection and distribution of board and committee papers ahead of meetings- Follow up on outstanding action items and liaise with internal and external stakeholders on relevant actions arising- Ensure that all matters relating to the effective and efficient operation of the boards and committees are attended to in a proactive and diligent manner- Ensure that regulatory and corporate governance requirements are met and liaise with internal stakeholders as required- Incorporate best practice corporate governance processes into board business and maintain strong corporate governance frameworks- Advise the boards and committees on matters of corporate governance Review and update corporate governance policies in consultation with- Group Risk and Compliance teams, directors and committee members Assist with the preparation of Annual Reports, Corporate Governance- Statements and Notice of Meetings Liaise with regulators and ensure all regulatory filings completed on time- Assist with the preparation and running of AGMS and prepare minutes and attend to actions arising- Preparation and lodgement of ASX announcements for listed entities and listed trusts.

About you- Graduate qualification in commerce, business, governance or law- Associate or Fellow of Governance Institute of Australia- Between 3 and 4 years experience in the delivery of corporate secretariat and governance services to ASX listed companies together with a sound understanding of corporate governance principles and corporate statutory obligations under the Corporations Act ad and the ASX Listing Rules.- Advanced computer and document control knowledge and experience- Experience with electronic board, share registry and regulatory portals- Knowledge of ASX Listing Rules requirements is mandatory.

Our opportunity

We’d love to learn more about how your interests and experience could be a fit. Here at Perpetual, we are committed to supporting a flexible working environment enabling you to work how and where you work best.

Our benefits- Two weeks additional paid leave for Well-being & Community Leave- Market competitive Parental Leave- Access to our Well-being Benefits and Perpetual Discounts providing discounts and special offers on entertainment, clothing, homeware, gift cards, technology, travel, dining and more

Why join us?

You'll be joining a growing client-focused and collaborative global team with a values and purpose-driven culture. Each and every day our people bring to life our enterprise behaviours - Stretch, Own It, and Make an Impact. We value Diversity and Inclusion and know that the unique backgrounds, experiences, and perspectives of our people contribute immensely to the delivery of our purpose and strategy. We’re living this commitment as a WGEA Employer of Choice for Gender Equality and have a growing number of employee-led networks to raise awareness and promote Diversity and Inclusion at Perpetual. We are extremely proud to work directly with over 23 Aboriginal language groups in various communities across Australia and we pay our respects to all Aboriginal and Torres Strait Islander People: and to their Elders past and present. Aboriginal and Torres Strait Islander People are strongly encouraged to apply.

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