Assistant Company Secretary

2 weeks ago

Sydney, Australia LEAP Legal Software Full time

**Who are we?**:
ATI Global Limited (Parent Company of LEAP) is a leader in cloud-based SaaS solutions for legal professionals, operating legal practice management and integrated search businesses in Australia, New Zealand, United Kingdom, Ireland and North America. The ATI group services over 100,000 clients globally via a variety of brands.

**About the role**
Reporting to the Chief Financial Officer and Company Secretary and working as part of a collaborative legal team, the Assistant Company Secretary provides high quality, efficient and effective company secretary support, advice and management to the Chairperson and Company Secretary.

**Job type**
- Full time - Hybrid 3 days working in the office
- Or Permanent part-time, 3 or 4 days a week

**Requirements**:
**MAIN DUTIES/RESPONSIBILITIES**:

- Partner with the Company Secretary to ensure seamless provision of CoSec support to the Board.
- Assist the Company Secretary with the review and updating of the Company’s delegated authority framework when required
- Provide accurate and relevant information and advice to directors to assist them in performance of their role and execution of their duties
- Assistance with maintaining registers, reviewing regulatory authority correspondence within the EMS
- Oversee annual review including solvency declaration, statutory fee payment and discrepancy reporting
- Action Board appointments and resignations and other officer/committee member/entity
- Maintain the Board and Committee calendars and planners, ensuring key tasks are completed on time.
- Support the preparation and running of the Annual General Meeting
- Set annual Board and subcommittee meeting calendar and manage invites
- Facilitate the end-to-end Board and committee meeting processes, including preparation and distribution of Board and Committee packs and assisting the business in preparing submissions to the Board
- Ensure successful delivery of all Board meetings including conduct of meetings, ensuring all decisions are accurately recorded in meeting minutes
- Undertake appropriate post-meeting actions to ensure implementation of matters arising from meetings
- Assistance in coordinating the administration of the electronic board portal (Diligent) as well maintaining board related planners, schedules, databases and other tracking tools as required
- Creating and maintain procedures and update templates for company secretarial documentation

**SKILLS & EXPERIENCE**
Qualifications:

- A bachelor’s degree in business, law, accounting, or public administration
- Qualifications from the Governance Institute of Australia or the willingness to obtain them.

**Experience**:

- Experience in an Assistant Company Secretary role or a similar role

Skills & Competencies:

- Strong communication, consultation, and facilitation skills.
- Planning and organizing effectively to ensure that work is completed efficiently.
- Ability to manage one’s time and resources to ensure that work is completed efficiently.

Job Style (this role will suit people who enjoy the following activities / responsibilities)
- High responsibility / accountability - receiving primary responsibility/accountability for completing tasks that might place heavy demands on one’s time and involvement
- Challenging work - working on difficult or demanding tasks requiring substantial effort and commitment
- Relationship building - developing and maintaining ongoing working relationships with others requiring interaction and mutual support.
- Details - working on tasks requiring great attention to detail
- Task variety - working on several different tasks

**Benefits**
- Friendly, supportive, and driven culture
- Flexible work - ability to manage your own time and schedule.
- Complimentary gym membership
- Opportunity to participate in our Employee Share Scheme

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